COTPA Board Meeting

Time: 9:00 AM Date: December 02, 2022 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Chris Kauffman, Chairperson Bernard L. Semtner, III, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Meg McElhaney David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairman, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Specialist at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: December 02, 2022 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the November 4, 2022 COTPA Board meeting V. CONSENT DOCKET A. Agreement with OCHS Inc. (COTPA­2300125) for Central Oklahoma Transportation and Parking Authority employee life and short­term disability benefits, estimated annual cost $250,000, term January 1, 2023 through December 31, 2025. B. Renewal of Professional Service Agreement with Nelson Nygaard Consulting Associates, Inc. (COTPA 2021­005­24), for additional tasks related to the comprehensive operational analysis, retroactive January 8, 2022 through January 7, 2023. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Contract with the Association of Central Oklahoma Governments for 5303 funding for transit planning activities; estimated cost $47,500 and estimated revenue in the amount of $190,000, retroactive to July 1, 2022 through June 30, 2023. Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: December 02, 2022 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the November 4, 2022 COTPA Board meeting V. CONSENT DOCKET A. Agreement with OCHS Inc. (COTPA­2300125) for Central Oklahoma Transportation and Parking Authority employee life and short­term disability benefits, estimated annual cost $250,000, term January 1, 2023 through December 31, 2025. B. Renewal of Professional Service Agreement with Nelson Nygaard Consulting Associates, Inc. (COTPA 2021­005­24), for additional tasks related to the comprehensive operational analysis, retroactive January 8, 2022 through January 7, 2023. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Contract with the Association of Central Oklahoma Governments for 5303 funding for transit planning activities; estimated cost $47,500 and estimated revenue in the amount of $190,000, retroactive to July 1, 2022 through June 30, 2023. B. Request for proposal for COTPA 23­014 Customized Customer Service Training, to develop and implement a customer­centric training program for transit professionals; and authorize Administrator to advertise the request for proposals. C. Amendment No. 1 to the Professional Services Agreement with Clever Devices (COTPA 22­01427) scope of work to include transportation planning and transit operations management software and the implementation of voice radio communications, estimated cost $950,890. D. Resolution approving the Public Transportation Agency Safety Plan for EMBARK Bus, version 2; and approving the Public Transportation Agency Safety Plan for the EMBARK OKC Streetcar, version 4. VII. RATIFICATION OF CLAIMS AND PAYROLL  Bus, version 2; and approving the Public Transportation Agency Safety Plan for the EMBARK OKC Streetcar, version 4. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period November 1 through November 29, 2022 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the Month ended October 31, 2022 IX. RECEIVE PROGRAM REPORTS A. Customer Relations Program Report B. Marketing, Community Engagement, and Technology Program Report* C. Mobility Management Services Program Report D. Parking Services Program Report E. Transit System Program Report* X. ITEMS FROM TRUSTEES XI. ADJOURNMENT