COTPA Board Meeting

Time: 9:00 AM Date: January 06, 2023 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Chris Kauffman, Chairperson Bernard L. Semtner, III, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Meg McElhaney David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairman, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Specialist at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: January 06, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. MAPS 4 Bus Stop Improvements Phase 1 Preliminary Report presented by Kimley­Horn III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the December 2, 2022 COTPA Board meeting V. CONSENT DOCKET A. Renewal of the Professional Service Agreement with Nelson Nygaard Consulting Associates, Inc. (COTPA 2021­005­24), for additional tasks related to the comprehensive operational analysis, January 8, 2023 through January 7, 2024. B. Assignment and Assumption Agreement of professional services agreement from LTK Consulting Services, Inc. to Hatch Associates Consultants, Inc., Hatch LTK, (COTPA­21­071­LTK) to perform on­call transportation planning consulting services, estimated annual cost $50,000, retroactive September 1, 2022 to November 4, 2024 C. Amendment No. 8 of Software Maintenance and License Agreement with Trapeze Software Group, Inc. d.b.a TripSpark, (COTPA 2011­05­23), retroactive to Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: January 06, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. MAPS 4 Bus Stop Improvements Phase 1 Preliminary Report presented by Kimley­Horn III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the December 2, 2022 COTPA Board meeting V. CONSENT DOCKET A. Renewal of the Professional Service Agreement with Nelson Nygaard Consulting Associates, Inc. (COTPA 2021­005­24), for additional tasks related to the comprehensive operational analysis, January 8, 2023 through January 7, 2024. B. Assignment and Assumption Agreement of professional services agreement from LTK Consulting Services, Inc. to Hatch Associates Consultants, Inc., Hatch LTK, (COTPA­21­071­LTK) to perform on­call transportation planning consulting services, estimated annual cost $50,000, retroactive September 1, 2022 to November 4, 2024 C. Amendment No. 8 of Software Maintenance and License Agreement with Trapeze Software Group, Inc. d.b.a TripSpark, (COTPA 2011­05­23), retroactive to January 1, 2023 through December 31, 2023, estimated annual cost not to exceed $221,200. D. Amendment No. 1 and renewal to the Sole Source System Supply and Support Agreement with Trapeze Software Group, Inc., d.b.a Tripspark Technologies, (COTPA 22­005­23), retroactive to January 1, 2023 to December 31, 2023, estimated annual cost not to exceed $165,575. E. Joint Resolution of the Regional Transportation Authority of Central Oklahoma and the Central Oklahoma Transportation and Parking Authority waiving the thirty­day notice requirement and agreeing to renew the Memorandum of Understanding for interim administrative services, effective February 1, 2023 through January 31, 2024. F. Revision to the Central Oklahoma Transportation and Parking Authority’s Complimentary Pass Policy for Public Transportation Services.  interim administrative services, effective February 1, 2023 through January 31, 2024. F. Revision to the Central Oklahoma Transportation and Parking Authority’s Complimentary Pass Policy for Public Transportation Services. G. Approval of the Central Oklahoma Transportation and Parking Authority’s Trustee and Employee Transit Use Policy. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Change Order Nos. 1 and 2, Amendment Nos. 1 and 2 for project MC­0681 Revised 2, Regatta Park Improvements, Zone G, Boathouse District; a cost increase of $98,396.87. B. Ratify and approve Addendum No. 1, and approve Professional Services Agreement with Urban Transportation Associates Inc. (COTPA 23­003­26) for Automatic Passenger Counter and Reporting Software for collecting and analyzing passenger data, January 6, 2023 through January 5, 2026, estimated cost of $74,550. C. Amendment No. 2 and Change Order No. 2 on Projects MC­0619, MS­0123, and WC­1029, Northwest Bus Rapid Transit, Transit Center Downtown at North Broadway Avenue and West Main Street, providing service north on North Classen Boulevard to Northwest Expressway and Meridian Avenue, cost increase of $736,130.56. D. Resolution authorizing the purchase of Engineered Fabric Buildings from ClearSpan Fabric Structures International, Inc. (COTPA 2301524) through Sourcewell Cooperative Purchasing, estimated cost $175,000, January 6, 2023 through January 5, 2024. E. Resolution ratifying and approving the purchase of six 2023 Chevrolet Travers SUVs for operations support and take­home use, estimated cost of $167,916 F. Sole Source Agreement for the purchase of automated ticket vending machines from Wetherbee Electric Inc. (COTPA 231728) for installation, maintenance, software updates, and supply parts, January 6, 2023 through January 5, 2028. G. Resolution authorizing the sole source purchase of thirty­one Flowbird Strata ticket vending machines for the Bus Rapid Transit Stop locations, from Sole Source Agreement Wetherbee Electric Inc. (COTPA 231728), estimated cost $800,000. H. 1. Authorize and direct the Municipal Counselor to prepare and file any and all necessary paperwork to effectuate this settlement, on behalf of the Central Oklahoma Transportation and Parking Authority without admitting liability in the claim of Semuel Anderson; AND/OR 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorney concerning the above claims as authorized by 25. O.S. (2022 Supp.) § 307 (B)(4), because disclosure would seriously impair the ability of the public body to deal with the pending claims in the public interest. VII. RATIFICATION OF CLAIMS AND PAYROLL  authorized by 25. O.S. (2022 Supp.) § 307 (B)(4), because disclosure would seriously impair the ability of the public body to deal with the pending claims in the public interest. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period December 6 through December 28, 2022 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the month ended November 30, 2022 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Bus Rapid Transit (BRT) Update B. Presentation of the Mobility Management Report C. Presentation of the Parking Services Report D. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT