COTPA Board Meeting

Time: 9:00 AM Date: August 04, 2023 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Chris Kauffman, Chairperson Bernard L. Semtner, III, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Meg McElhaney David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairman, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: August 04, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Oklahoma Railway Museum Report B. Election of Officers III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the June 2, 2023 COTPA Board meeting V. CONSENT DOCKET A. Resolution authorizing the Administrator to execute and file an application on behalf of the Central Oklahoma Transportation and Parking Authority with the US Department of Transportation to aid in the financing of planning, capital and/or assistance projects pursuant to 49 U.S.C Sections 5307, 5309, 5310, 5337, 5339, 70, other federal grants including Federal Highway Administration, Ferry Board Program 1121, Surface Block Grant and Urbanized Area Funds; and authorizing the Administrator to execute grant agreements on behalf of the trust; and authorizing the Administrator to set forth and execute disadvantage enterprise policies in connection with the program of projects, budgets, and procurement needs. B. Resolution authorizing the Administrator to administratively manage the bi­annual Transit Half­Price Pass Sale, including setting dates for the sale and marketing the Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: August 04, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Oklahoma Railway Museum Report B. Election of Officers III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the June 2, 2023 COTPA Board meeting V. CONSENT DOCKET A. Resolution authorizing the Administrator to execute and file an application on behalf of the Central Oklahoma Transportation and Parking Authority with the US Department of Transportation to aid in the financing of planning, capital and/or assistance projects pursuant to 49 U.S.C Sections 5307, 5309, 5310, 5337, 5339, 70, other federal grants including Federal Highway Administration, Ferry Board Program 1121, Surface Block Grant and Urbanized Area Funds; and authorizing the Administrator to execute grant agreements on behalf of the trust; and authorizing the Administrator to set forth and execute disadvantage enterprise policies in connection with the program of projects, budgets, and procurement needs. B. Resolution authorizing the Administrator to administratively manage the bi­annual Transit Half­Price Pass Sale, including setting dates for the sale and marketing the sale to the public. C. Resolution approving the updated Public Transportation Agency Safety Plan for the EMBARK Bus, Version 3. D. Resolution amending and restating the Section 125 Flexible Benefits Plan for Central Oklahoma Transportation and Parking Authority employees, effective retroactively to July 1, 2023. E. Resolution authorizing the Administrator to accept the Federal Transit Administration’s Integrated Coordinated Access and Mobility Grant Award for Mobility Services Trip Scheduling and Program Management Software; and approve local match funding up to $175,000.  E. Resolution authorizing the Administrator to accept the Federal Transit Administration’s Integrated Coordinated Access and Mobility Grant Award for Mobility Services Trip Scheduling and Program Management Software; and approve local match funding up to $175,000. F. Resolution ratifying and approving a change in the annual cost estimate for the Pricing Agreement with New Flyer dba NFI Parts, dba Aftermarket Parts Company, LLC. (COTPA 22­022­7) for automotive repair and maintenance, parts, and supplies, increasing the estimated annual cost to $400,000, for the period ending June 2, 2025. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Resolution ratifying and approving a change in the annual cost estimate for the Pricing Agreement with Cummins Southern Plains, LLC (COTPA 22040125) for Cummins OEM engines, parts, and services, increasing the estimated annual cost to $480,000, for the period ending October 6, 2025. B. Amendment No. 1 to Professional Services Agreement with Hawks Agency LLC (COTPA­C244105) for Customized Customer Service Training, increase of $35,000. C. Amendment No. 3 and Renewal No. 1 to the Professional Services Agreement with Houck Transit Advertising (COTPA 17­016­28) for advertising sponsorship and naming rights services, amending the revenue proposal and renewing the agreement, guaranteed annual revenue $500,000.00, and estimated additional revenue $1,117,999.00 retroactive to July 1, 2023 through June 30, 2028. D. 1. Joint Resolution of the Central Oklahoma Transportation and Parking Authority and the Oklahoma City Municipal Facilities Authority approving settlement of the Workers’ Compensation subrogation claim related to payment of medical bills paid pursuant to state law under Workers’ Compensation against any proceeds recovered on behalf of Maetta Wilson, arising out of injuries sustained in an automobile accident on march 22, 2022; AND/OR 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorney concerning the above pending litigation, as authorized by 25 O.S. (2022 Supp.) §307(B)(4), because disclosure would seriously impair the ability of the public body to conduct the pending litigation in the public interest. E. Resolution retroactively waiving competitive bidding for the 2017 and 2020 electric bus procurements that were purchased consistent with Federal Transit Administration grant guidelines requiring a partnership with an electric bus vendor and using grant funds from the Low or No Emission Vehicle Program – 5339 (c) and requiring a copy of this Resolution be kept with said procurement files. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period June 6 through June 27, 2023. B. Ratification of Payroll and Vendor Claims for the Period July 5 through July 25, 2023.  A. Ratification of Payroll and Vendor Claims for the Period June 6 through June 27, 2023. B. Ratification of Payroll and Vendor Claims for the Period July 5 through July 25, 2023. VIII. RECEIVE FINANCIAL REPORTS A. COTPASchedules of Revenues and Expenditures – Budget to Actuals for the Month Ended May 31, 2023 B. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the Month Ended June 30, 2023 IX. RECEIVE PROGRAM REPORTS A. Receive Program Report B. Presentation of the Bus Rapid Transit (BRT) Update and Transit System Report C. Presentation of Capital Improvement Projects X. ITEMS FROM TRUSTEES XI. ADJOURNMENT