COTPA Board Meeting

Time: 9:00 AM Date: February 02, 2024 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Chris Kauffman David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: February 02, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRPERSON III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the January 5, 2024 COTPA Board meeting B. Minutes of the January 18, 2024 Special Meeting of the COTPA Transportation Committee V. CONSENT DOCKET A. Amendment No. 2 and Renewal No. 2 of the Sole Source System Supply and Support Agreement with Trapeze Software Group, Inc., d.b.a TripSpark Technologies, (COTPA SS22­005­24), retroactive to January 1, 2024 through December 31, 2024, estimated annual cost not to exceed $100,000. B. Amendment No. 9 and Renewal Agreement with Trapeze Software Group, Inc. d.b.a TripSpark, (COTPA 2011­05­24), retroactive to January 1, 2024 through December 31, 2024, estimated annual cost not to exceed $301,200. C. Resolution authorizing an increase in the estimated cost for the Professional Services Agreement with Krush Digital (COTPA 244116), for additional tasks related to the creative media services, estimated cost increase of $50,000, for the period ending August 7, 2024. VI. ITEMS FOR INDIVIDUAL CONSIDERATION member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: February 02, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRPERSON III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the January 5, 2024 COTPA Board meeting B. Minutes of the January 18, 2024 Special Meeting of the COTPA Transportation Committee V. CONSENT DOCKET A. Amendment No. 2 and Renewal No. 2 of the Sole Source System Supply and Support Agreement with Trapeze Software Group, Inc., d.b.a TripSpark Technologies, (COTPA SS22­005­24), retroactive to January 1, 2024 through December 31, 2024, estimated annual cost not to exceed $100,000. B. Amendment No. 9 and Renewal Agreement with Trapeze Software Group, Inc. d.b.a TripSpark, (COTPA 2011­05­24), retroactive to January 1, 2024 through December 31, 2024, estimated annual cost not to exceed $301,200. C. Resolution authorizing an increase in the estimated cost for the Professional Services Agreement with Krush Digital (COTPA 244116), for additional tasks related to the creative media services, estimated cost increase of $50,000, for the period ending August 7, 2024. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Receive Preliminary Engineering Plans from CEC for Project MB­1691, for the parking lot at 2000 S. May Avenue; and authorize preparation of the final plans and specifications. B. Final Acceptance, Project MB­1576­1, of the Transit Center Lighting Renovations, 420 NW 5th Street; and placing maintenance bond into effect. C. Resolution ratifying and approving Addenda Nos. 1­5; and ratifying the Administrator’s acceptance and approval of the Pre­Award Certification(s) from Gillig LLC, and New Flyer of America Inc.; and awarding and approving the Professional Service Agreements with Gillig LLC, (COTPA C244130) and New Flyer of America Inc.(COTPA C244131), for the procurement of twenty­five 40­  C. Resolution ratifying and approving Addenda Nos. 1­5; and ratifying the Administrator’s acceptance and approval of the Pre­Award Certification(s) from Gillig LLC, and New Flyer of America Inc.; and awarding and approving the Professional Service Agreements with Gillig LLC, (COTPA C244130) and New Flyer of America Inc.(COTPA C244131), for the procurement of twenty­five 40­ foot CNG buses with an option to purchase an additional twenty­five 40­foot CNG buses, estimated initial cost of $7,000,000, February 2, 2024 through February 1, 2029; and authorizing the Chairperson to fully execute the Professional Services Agreements upon receipt of the signed agreements and certificates of insurance. D. 1. Authorize and direct McAfee & Taft to prepare and file any and all necessary paperwork to effectuate a settlement on behalf of the Central Oklahoma Transportation and Parking Authority without admitting liability in the case of Craig Sanders vs. Central Oklahoma Transportation and Parking Authority, DBA EMBARK, filed in the United States District Court for the Western District of Oklahoma, Case No. CIV­22­532­JD; AND/OR 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorneys concerning the above claims as authorized by 25. O.S. (2023 Supp.) §307 (B)(4), because disclosure would seriously impair the ability of the public body to deal with the pending litigation in the public interest. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period January 3 through January 30, 2024 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Annual Financial Report for the Fiscal Year ended June 30, 2023 and 2022 B. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the month ended Decemeber 31, 2023 IX. RECEIVE PROGRAM REPORTS A. Presentation of the RAPID Northwest Update and Transit System Report B. Presentation of Capital Improvement Projects C. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT