COTPA Board Meeting

Time: 9:00 AM Date: September 06, 2024 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Chris Kauffman David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: September 06, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the July 12, 2024 COTPA Board meeting V. CONSENT DOCKET A. Renewal No. 1 with Lobdock, Inc. (COTPA­21­065), to provide onsite drug and alcohol testing, estimated annual cost $115,000, retroactive to September 3, 2024 through September 2, 2025. B. Renewal No. 1 with the Oklahoma Department of Human Services (“OKDHS”) for the continuation of the Climb Ride Program, retroactive to July 1, 2024 through June 30, 2025, estimated cost $390,309, estimated revenue $390,309. C. Interlocal Agreement with City of Midwest City for transit services related to Route 015 fixed­route bus services for Fiscal Year 2025, revenue $225,583, retroactive to July 1, 2024 through June 30, 2025. D. Resolution authorizing the Administrator to accept the Federal Transit Administration’s 2024 Integrated Coordinated Access and Mobility Grant Award for Modernization of the call center and dispatching areas and the purchase of up to two vehicles; and approve local match in­kind and service contract match, estimated cost $103,400, estimated revenue $415,900. member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: September 06, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the July 12, 2024 COTPA Board meeting V. CONSENT DOCKET A. Renewal No. 1 with Lobdock, Inc. (COTPA­21­065), to provide onsite drug and alcohol testing, estimated annual cost $115,000, retroactive to September 3, 2024 through September 2, 2025. B. Renewal No. 1 with the Oklahoma Department of Human Services (“OKDHS”) for the continuation of the Climb Ride Program, retroactive to July 1, 2024 through June 30, 2025, estimated cost $390,309, estimated revenue $390,309. C. Interlocal Agreement with City of Midwest City for transit services related to Route 015 fixed­route bus services for Fiscal Year 2025, revenue $225,583, retroactive to July 1, 2024 through June 30, 2025. D. Resolution authorizing the Administrator to accept the Federal Transit Administration’s 2024 Integrated Coordinated Access and Mobility Grant Award for Modernization of the call center and dispatching areas and the purchase of up to two vehicles; and approve local match in­kind and service contract match, estimated cost $103,400, estimated revenue $415,900. E. Resolution authorizing the Administrator to apply for FFY28 Surface Transportation Block Grant ­ Urbanized Area funds for the purchase of three CNG Buses; and approve local match funding estimated at $412,283. F. Contract with the Association of Central Oklahoma Governments for 5303 funding for transit planning activities; estimated cost $47,500 and estimated revenue in the amount of $190,000, retroactive to July 1, 2024 through June 30, 2025. G. Amendment No. 1 to Professional Services Agreement with USI Consulting Group, Inc. (COTPA2020024), for actuarial services, estimated annual cost of $20,000, June 5, 2020 through June 4, 2025. H. Professional Service Agreement with Sharon Janzen for consultant services to  G. Amendment No. 1 to Professional Services Agreement with USI Consulting Group, Inc. (COTPA2020024), for actuarial services, estimated annual cost of $20,000, June 5, 2020 through June 4, 2025. H. Professional Service Agreement with Sharon Janzen for consultant services to support Central Oklahoma Transportation and Parking Authority with technical knowledge and expertise in the area of Public Transportation Safety, estimated annual cost not to exceed $45,000, September 6, 2024 through September 5, 2025. I. Professional Services Agreement with the Oklahoma City Employee Retirement System (COTPA 22­026) for administration of Central Oklahoma Transportation and Parking Authority’s 457 and 401 Deferred Compensation Plans, estimated annual cost of $8,500, January 1, 2025 through June 30, 2025. J. Professional Services Agreement with HopeHouse OKC for the provision of in­ house transportation services and on­demand transportation services to clients of HopeHouse OKC, estimated revenue $90,000, estimated expenses $90,000. retroactive to June 3, 2024 through June 2, 2025. K. Professional Services Agreement with the Oklahoma Mobility Institute for the provision of program development, mobility coordination, transportation services and administrative oversight of the Arnall Family Foundation’s Community Fund Grant Project entitled “Climb Ride Program Expansion – Transition Age Youth – Oklahoma County”, estimated cost $1,419,192, estimated revenue $1,419,192, retroactive July 1, 2024 through June 30, 2025. L. Lease Agreement with REHCO Downtown Development, LLC for Surface Lot Parking, estimated amount of $338,800. M. Ratify Administrator's action in executing a 5310 Grant Agreement with the Oklahoma Department of Transportation for the Mobility Management Program to partially fund a full time Mobility Navigator position, estimated revenue $64,989, retroactive to July 1, 2024 through June 30, 2025. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Amendment No. 1 to Professional Services Agreement with Dropbike, Corp. D/B/A/ Drop Mobility for the purpose of leasing the Spokies fleet and existing parts inventory to the Dropbike family of services for operations within the City of Oklahoma City Metro area. B. Amendment No. 3 to Restatement of Agreement with Tyler Outdoor Advertising LLC (COTPA C244122), adding standard language indicating the contract applies to the City and its trusts. C. Resolution authorizing a 3.62% adjustment to the Non­Represented Pay Plan for fiscal year 2024­2025, estimated cost of $179,312, retroactive to July 1, 2024. D. Assignment and Assumption Agreement of the 1999 Skywalk Agreement from the Central Oklahoma Transportation and Parking Authority to the Oklahoma City Public Property Authority. E. Approve the Community Development Block Grant (CDBG) Operating Agreement; and accept the grant award with the City of Oklahoma City for  Central Oklahoma Transportation and Parking Authority to the Oklahoma City Public Property Authority. E. Approve the Community Development Block Grant (CDBG) Operating Agreement; and accept the grant award with the City of Oklahoma City for Transportation Services benefitting low­ to moderate­ income residents, estimated expense $90,000, revenue $105,000, retroactive to July 1, 2024 through June 30, 2025. F. Consent of Owner form with National Railroad Passenger Corporation (“Amtrak”) to approve the Americans with Disabilities Act (“ADA”) Improvements to Santa Fe Depot located at 100 North E.K. Gaylord Boulevard in Oklahoma City. G. 1. Authorize and direct the Municipal Counselor to prepare and file any and all necessary paperwork to effectuate settlement on behalf of the Central Oklahoma Transportation and Parking Authority without admitting liability in the claim of Emanuel Hicks, Stacey Lacour, and Darlene Lacour; AND/OR 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorney concerning the above claims as authorized by 25. O.S. (2022 Supp.) § 307 (B)(4), because disclosure would seriously impair the ability of the public body to deal with the pending claims in the public interest. H. 1. Authorize and direct the Municipal Counselor to prepare and file any and all necessary paperwork to effectuate settlement on behalf of the Central Oklahoma Transportation and Parking Authority without admitting liability in the claim of Robert Hunter; AND/OR 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorney concerning the above claims as authorized by 25. O.S. (2023 Supp.) § 307 (B)(4), because disclosure would seriously impair the ability of the public body to deal with the pending claims in the public interest. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period July 1 through July 30, 2024 B. Ratification of Payroll and Vendor Claims for the Period August 1 through August 27, 2024 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the month ended ended June 30, 2024 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Marketing and Community Engagement Report B. Presentation of the Safety, Security and Training Report  A. Presentation of the Marketing and Community Engagement Report B. Presentation of the Safety, Security and Training Report C. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT