COTPA Board Meeting

Time: 9:00 AM Date: December 06, 2024 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Chris Kauffman David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: December 06, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Presentation of the 2024 Central Oklahoma Transportation and Parking Authority Transit Rider Survey results for City of Oklahoma City Fixed Route, RAPID NW, City of Oklahoma City Streetcar and Norman III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the November 1, 2024 COTPA Board meeting V. CONSENT DOCKET A. Amendment No. 3 and Renewal No. 3 of the Sole Source System Supply and Support Agreement with Trapeze Software Group, Inc., d.b.a TripSpark Technologies, (COTPA SS22­005­24), estimated annual cost not to exceed $100,000., effective January 1, 2025 through December 31, 2025. B. Amendment No. 10 and Renewal No. 10 with Trapeze Software Group, Inc. d.b.a TripSpark, (COTPA 2011­05­24), estimated annual cost not to exceed $237,640, effective January 1, 2025 through December 31, 2025. C. Resolution approving participation by the Central Oklahoma Transportation and Parking Authority (COTPA) in and adoption of the money purchase plan and trust, open plan, and the Oklahoma City 457 Deferred Compensation Plan (the “OKC 457 Plan”) sponsored by the City of Oklahoma City each effective January 1, 2025; authorizing and directing the Chairperson and/or Vice Chairperson of the member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: December 06, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Presentation of the 2024 Central Oklahoma Transportation and Parking Authority Transit Rider Survey results for City of Oklahoma City Fixed Route, RAPID NW, City of Oklahoma City Streetcar and Norman III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the November 1, 2024 COTPA Board meeting V. CONSENT DOCKET A. Amendment No. 3 and Renewal No. 3 of the Sole Source System Supply and Support Agreement with Trapeze Software Group, Inc., d.b.a TripSpark Technologies, (COTPA SS22­005­24), estimated annual cost not to exceed $100,000., effective January 1, 2025 through December 31, 2025. B. Amendment No. 10 and Renewal No. 10 with Trapeze Software Group, Inc. d.b.a TripSpark, (COTPA 2011­05­24), estimated annual cost not to exceed $237,640, effective January 1, 2025 through December 31, 2025. C. Resolution approving participation by the Central Oklahoma Transportation and Parking Authority (COTPA) in and adoption of the money purchase plan and trust, open plan, and the Oklahoma City 457 Deferred Compensation Plan (the “OKC 457 Plan”) sponsored by the City of Oklahoma City each effective January 1, 2025; authorizing and directing the Chairperson and/or Vice Chairperson of the Central Oklahoma Transportation and Parking Authority Board of Trustees or their designees to execute the documents related to the retirement plans, take any action required with respect to implementation, and to take necessary actions with respect to the retirement plans, including the related agreements, custodial agreements, and/or funding vehicles and any amendments thereto; ratifying all acts and things necessary, legal, and proper in connection with the retirement plans and the trust documents previously taken by the Chairperson and/or Vice Chairperson of the board. D. Resolution authorizing an increasing to the Central Oklahoma Transportation and Parking Authority's local share contribution to the Homeless and Low­Income Bus Pass Program, estimated cost increase of $48,750 in the form of an in­kind  of the board. D. Resolution authorizing an increasing to the Central Oklahoma Transportation and Parking Authority's local share contribution to the Homeless and Low­Income Bus Pass Program, estimated cost increase of $48,750 in the form of an in­kind contribution. E. Renewal No. 1 with Koch Communications (COTPA21­ 020­24) for marketing and public relations services, estimated annual cost $200,000, retroactive to November 2, 2024 through November 1, 2025. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Request for Proposal for Mobility Services Providers (COTPA 25­001) for various grant funded mobility programs and authorize the Administrator to advertise. B. Amendment No. 2 and Renewal No. 1 to the Professional Services Agreement with HMS Ferries, Inc. for operation and maintenance services of the Oklahoma River Cruises, year one cost of $837,475.70, January 1, 2025 through December 31, 2030. C. Professional Services Agreements with HNTB Corporation, Jacobs Engineering Group, Inc., Olsson, Kimley­Horn and Associates, Inc., and Halff Associates, Inc., for On­Call Transportation Conceptual and Planning Services, estimated annual cost $300,000, December 6, 2024 through December 5, 2029. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period November 1 through November 26, 2024 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the month ended October 31, 2024 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Marketing and Community Engagement Report B. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT