COTPA Board Meeting

Time: 9:00 AM Date: September 05, 2025 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Chris Kauffman David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Jason Ferbrache, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108  Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297-3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297- 2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket.  AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: September 05, 2025 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Introduction of Angela Pierce – New COTPA Trustee III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the August 1, 2025 COTPA Board Meeting V. CONSENT DOCKET A. Approve the Agreement between the City of Moore and the Central Oklahoma Transportation and Parking Authority for cost share matching for senior non-emergency medical transportation services for residents of Moore, estimated total cost $15,000, estimated total revenue $15,000, retroactive to July 1, 2025 through June 30, 2026. B. Approve the Lease Agreement with REHCO Downtown Development, LLC for surface lot parking, estimated amount of $348,050 C. Approve Renewal No. 1 of the Professional Service Agreements with Cummins Southern Plains LLC (COTPA 22040125), and Holt Truck Centers of Oklahoma LLC (COTPA 22040225), for Cummins OEM engines, parts, and services, estimated annual cost $750,000 October 7, 2025 through October 6, 2026. D. ​Approve Amendment No. 1 and Renewal No. 1 of the Professional Service Agreements with OCHS Inc. (Securian Financial and Madison National Life Insurance Company, Inc.) to provide employee life and short-term disability benefits to eligible full-time Central Oklahoma Transportation and Parking Authority employees, estimated annual cost $250,000, January 1, 2026 through December 31, 2027. E. ​Approve Renewal No.2 with Tolar Manufacturing Company Inc. (COTPA BVB202018_24) for additional bus stop amenities, estimated annual cost of $2,100,000, October 3, 2025 through October 2, 2026. F. Renewal No. 2 of Professional Service Agreement with Dewitt Investments LLC DBA Elite Protection Services, an Oklahoma Corporation (COTPA-21-  065-25), to provide fare inspection and security services, estimated annual cost $700,000, October 4,2025 through October 3, 2026. G. Resolution ratifying the freezing of certain Central Oklahoma Transportation and Parking Authority (COTPA) defined contribution plans and authorizing the COTPA Administrator and/or the Human Resources Manager, to (a) merge the COTPA plan (“COTPA MPP”) into the money purchase plan and trust, open plan sponsored by the City of Oklahoma City, subject to the approval of the Oklahoma City Deferred Compensation Board and (b) merge the COTPA 457 deferred compensation plans into the respective 457 plan of the City of Oklahoma City, subject to the approval of the Oklahoma City Deferred Compensation Board. H. Approve Renewal No. 2 and Amendment No. 1 of Interlocal Agreement between the Oklahoma Department of Human Services (“OKDHS”) for the continuation of the Climb Ride Program estimated cost $371,643, estimated revenue $371,643. retroactive to July 1, 2025 through June 30, 2026. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Approve Amendment No. 1 of the Memorandum of Understanding with the Regional Transportation Authority of Central Oklahoma for Interim Administrative Services. B. Adopt a Resolution of Program of Projects for the Federal Fiscal Year 2022 and Federal Fiscal Year 2023 Section 5310 Program Funding for Seniors and Individuals with Disabilities for the Oklahoma City Urbanized Area. C. Approve Mutual Termination of Lease with the Oklahoma Humanities Council, Inc. for premises located at 424 Colcord Drive, Suite E, Oklahoma City, Oklahoma 73102, retroactively effective July 31, 2025. D. Approve Amendment No. 1 and Change Order No.1 with Terra Construction LLC, Project MB-1710, EMBARK Parking Garage Inspections & Repairs, various locations, cost increase of $43,036.90. E. Approve the Professional Services Agreement with The Goodyear Tire & Rubber Company for tire leasing on a mileage basis, including related on- site tire service and support, at an estimated annual cost of $422,642.45, for the term of August 1, 2025, through July 31, 2030. F. Approve the Professional Services Agreement with Woodridge Enterprises, LLC dba Stratus Building Solutions to provide clean and well-maintained streetcars and facilities, estimated annual cost $198,000, September 5, 2025 through September 4, 2028. G. ​Approve Amendment No. 1 and Change Order No. 2 with CADE Construction, Project MB-1716 EMBARK Administration Building  Renovations, cost increase of $51,925.56. H. ​Approve the Agreement and Adopt the Resolution for Sole Source Agreement with Brookville Equipment Corporation to be the sole source provider for the purchase of supplies, replacement parts, and batteries for the Oklahoma Streetcar, estimated cost for fiscal year 2026 $1,856,902, September 5, 2025 through September 4, 2030. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period June 18 through July 22, 2025 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the month ended July 31, 2025 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Marketing and Community Engagement Report B. Presentation of the Parking Services Report C. Parking Services Program Report D. Customer Service Program Report E. Transit System Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT