COTPA Board Meeting

Time: 9:00 AM Date: November 07, 2025 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney Robert Ruiz James Cooper Angela Pierce Vacant David Holt, Mayor Bailey Siber, Surrogate Trustee Craig Freeman, City Manager Jason Ferbrache, Vice Chairperson, Surrogate Trustee Jesse Rush, Administrator, Secretary COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108  Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297-3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297- 2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket.  AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: November 07, 2025 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the October 3, 2025 COTPA Board Meeting V. CONSENT DOCKET VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Adopt the Resolution of the Central Oklahoma Transportation and Parking Authority approving the Regular Meeting Schedule for calendar year 2026. B. Adopt the Resolution of the Central Oklahoma Transportation and Parking Authority authorizing the Open Market Purchase of Compressed Natural Gas Fuel for the operation of EMBARK transportation services, estimated annual cost of $200,000 effective retroactively from July 1, 2025, through June 30, 2026. C. Adopt the Resolution and Approve the Agreement for the sole source purchase of supplies, parts and brake parts with Knorr Brake Company, LLC for the OKC Streetcar, estimated annual cost of $250,000, November 7, 2025 through November 6, 2030. D. Adopt a Resolution approving the amended Central Oklahoma Transportation and Parking Authority Substance Abuse Policy and establishing a new effective date of November 7, 2025. E. Approve the Parking Agreement by and between the Central Oklahoma Transportation and Parking Authority and MidFirst Bank at the Reno Lot/Lot 61 for Thunder Basketball Games only. Original three-year term is retroactive to October 1, 2025, thru October 1, 2028, estimated revenue of $35,000. F. Approve the Request for Proposal for Uniform Rental Services (COTPA- RFP-26-002); and authorize the Administrator to advertise.  G. Approve the Request for Proposals for Integrated Audio-Video Systems, Equipment, Installation, and Maintenance (COTPA-RFP-26-003) and authorize the Administrator to advertise. H. Approve the Agreement and Adopt the Resolution for the sole source purchase of route and management scheduling software and Computer Aided Dispatch (CAD) and Automatic Vehicle Locator (AVL) systems to support transportation planning, and transit fixed route operations , from Trapeze Software Group, Inc. d.b.a TripSpark, estimated annual cost $169,195.00, effective January 1, 2026, through December 31, 2026. I. Approve Change Order No. 3 with CADE Construction, Project MB-1716 EMBARK Administration Building Renovations, cost increase of $49,191.19. J. Change Order No.3 with Terra Construction LLC, Project MB-1710, EMBARK Parking Garage Inspections & Repairs, various locations, $58,168.43. Ward 7. K. Renewal No. 1 and Amendment 1 of Professional Service Agreement with Urban Transportation Associates Inc. (COTPA2300326-URBANTRANSPO) for Automatic Passenger Counter and Reporting Software for collecting and analyzing passenger data, January 6, 2026, through January 5, 2027, estimated annual cost of $40,750. VII. RATIFICATION OF CLAIMS AND PAYROLL A. ​Ratification of Payroll and Vendor Claims for the Period September 24, 2025 through October 21, 2025 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the three months ended September 30, 2025 IX. RECEIVE PROGRAM REPORTS A. Presentation of Capital Improvement Projects B. Customer Service Program Report C. Parking Services Program Report D. Transit System Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT