Deferred Compensation Board

OKLAHOMA CITY DEFERRED COMPENSATION BOARD SPECIAL MEETING FORMAL AGENDA September 18, 2023 10:00 AM Vacant, Chair Matthew Boggs, Vice­Chair Board Members: Vanessa Aguilar Doug Dowler Robert Finley Ralph Gibson Aimee Maddera David Roberts Matt Weller Dane Yaw Regina Story, Retirement System Manager Amy K. Simpson, City Clerk/Secretary Brett Logan, Assistant Municipal Counselor 200 N. Walker Avenue – 3rd Floor – Council Chamber MEETING INFORMATION The following safety guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the agenda coordinator at 297­2408 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with the disability. If you need an alternate format of the agenda or any information provided at said meeting, please  200 N. Walker Avenue – 3rd Floor – Council Chamber MEETING INFORMATION The following safety guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the agenda coordinator at 297­2408 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with the disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the agenda coordinator listed above 48 hours prior to the scheduled meeting. Citizens may address the Board on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. § 280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or that jeopardizes the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 3081 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280 Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Board on individual concerns at the end of the agenda under “Comments from Board, Staff and Citizens.” Comments from Board, Staff and Citizens is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Comments from Board, Staff and Citizens. Citizens will not be allowed to campaign on any political issue during the meeting. Comments must concern Deferred Compensation services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Council Office at the north end of the hall. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Persons may use the City computer to make presentations to the Board only if requested to do so by the Chairman or a board member and the device containing the presentation is provided to the City Clerk three business days in advance. Television and YouTube Coverage Residents can watch the Deferred Compensation Board meeting live by going to http://youtube.com/cityofokc/live Meetings can also be watched live on Cox Cable Channel 20. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. OKLAHOMA CITY DEFERRED COMPENSATION BOARD SPECIAL MEETING FORMAL AGENDA 10:00 AM, September 18, 2023 City Council Chamber 200 North Walker I. Call to Order II. ELECT a Chair III. ELECT a Vice Chair IV. APPROVE minutes from August 29, 2023 Special Meeting. V. Items for Consideration: A. Ratify Addendum to RFP­OCITY­145 and Approve Agreement with Asset as possible after the meeting. OKLAHOMA CITY DEFERRED COMPENSATION BOARD SPECIAL MEETING FORMAL AGENDA 10:00 AM, September 18, 2023 City Council Chamber 200 North Walker I. Call to Order II. ELECT a Chair III. ELECT a Vice Chair IV. APPROVE minutes from August 29, 2023 Special Meeting. V. Items for Consideration: A. Ratify Addendum to RFP­OCITY­145 and Approve Agreement with Asset Consulting Group, LLC for investment consulting services, November 1, 2023 through October 31, 2028, annual retainer fee ranging from $30,000 to $60,000 per year. B. Approve Amendment No. One to the Administrative Services Agreement between the Oklahoma City Deferred Compensation Board, the Oklahoma City Employee Retirement System and The City of Oklahoma City for administration of the 457 Deferred Compensation Plans and the Money Purchase Plan & Trust #8751 and #7697 of The City of Oklahoma City. C. Presentation by Nationwide Retirement Solutions on 457(b) plan. D. Presentation by MissionSquare on 457(b) plan and 401(a) Money Purchase Plans. VI. Comments from Boards, Staff and Citizens. VII. Adjournment