Deferred Compensation Board

OKLAHOMA CITY DEFERRED COMPENSATION BOARD SPECIAL MEETING FORMAL AGENDA October 14, 2024 11:00 AM Matthew Boggs, Chair Board Members: Doug Dowler Robert Finley Ralph Gibson Aimee Maddera Scott Pope Matt Weller Dane Yaw Vacancy Jeanna Jordan, Retirement System Manager Amy K. Simpson, City Clerk/Secretary Brett Logan, Assistant Municipal Counselor 200 N. Walker Avenue – 3rd Floor – Council Chamber MEETING INFORMATION It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the agenda coordinator at 297­2408 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with the disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the agenda department coordinator listed above 48 hours prior to the scheduled meeting. Citizens may address the Board on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct,  200 N. Walker Avenue – 3rd Floor – Council Chamber MEETING INFORMATION It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the agenda coordinator at 297­2408 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with the disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the agenda department coordinator listed above 48 hours prior to the scheduled meeting. Citizens may address the Board on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. § 280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or that jeopardizes the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 3081 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280 Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Board on individual concerns at the end of the agenda under “Comments from Board, Staff and Citizens.” Comments from Board, Staff and Citizens is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Comments from Board, Staff and Citizens. Citizens will not be allowed to campaign on any political issue during the meeting. Comments must concern Deferred Compensation services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Council Office at the north end of the hall. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Persons may use the City computer to make presentations to the Board only if requested to do so by the Chairman or a board member and the device containing the presentation is provided to the City Clerk three business days in advance. Television and YouTube Coverage Residents can watch the Deferred Compensation Board meeting live by going to http://youtube.com/cityofokc/live Meetings can also be watched live on Cox Cable Channel 20. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. OKLAHOMA CITY DEFERRED COMPENSATION BOARD SPECIAL MEETING FORMAL AGENDA 11:00 AM, October 14, 2024 City Council Chamber 200 North Walker I. Call to Order. II. Items for Consideration: A. Resolution recommending approval of the Central Oklahoma Transportation and Parking Authority employees to join The City of Oklahoma City’s Deferred Compensation Plans, effective January 1, 2025. B. Resolution recommending City Council adopt an ordinance relating to Personnel and Retirement Systems, amending Chapter 40 of the Oklahoma City Municipal Code, 2010 Article III – Pensions and Retirement, Division 1 – Employee Retirement Programs, Part A – Introduction and Definitions, by amending Section as possible after the meeting. OKLAHOMA CITY DEFERRED COMPENSATION BOARD SPECIAL MEETING FORMAL AGENDA 11:00 AM, October 14, 2024 City Council Chamber 200 North Walker I. Call to Order. II. Items for Consideration: A. Resolution recommending approval of the Central Oklahoma Transportation and Parking Authority employees to join The City of Oklahoma City’s Deferred Compensation Plans, effective January 1, 2025. B. Resolution recommending City Council adopt an ordinance relating to Personnel and Retirement Systems, amending Chapter 40 of the Oklahoma City Municipal Code, 2010 Article III – Pensions and Retirement, Division 1 – Employee Retirement Programs, Part A – Introduction and Definitions, by amending Section 40­51 – Definitions, to (1) Better differentiate between the Money Purchase Plans of The City of Oklahoma City, (2) Clarify who is an employee of The Oklahoma City Employee Retirement System for purposes of receiving benefits as a participant and (3) Make other clarifying changes; Amending Part B – General Provisions, by amending Section 40­60 – Retirement Systems Participation, to reference other systems; by amending Section 40­61 Employees Eligible to withdraw from system, to expand which classes of employees may elect to withdraw from the Oklahoma City Employee Retirement System; by amending Section 40­62 – Payment of city appropriations into funds, to reflect the definition changes in Section 40­51; by amending Section 40­65 Retirement benefits to employees generally, to clarify the maximum annual retirement benefit; by amending Section 40­83 – Reemployment of a retired participant, to correct a typographical error; amending Division 2 – Deferred Compensation Program, by amending Section 40­132 – Employee participation, to allow employees of the Central Oklahoma Transportation and Parking Authority to participate in the 457 plan and one of the Money Purchase Plans sponsored by the City solely for matching purposes; amending Division 5 – Healthcare and Insurance Benefits for Retirees, Survivors, and Disabled Employees, by amending Section 40­201 – Definitions to make certain clarifying changes; by amending Section 40­202 – Healthcare and Insurance benefits available to retired employees, survivors, certain contract employees, elected officials and disabled employees, to make clarifying changes. C. Resolution designating the Oklahoma City Deferred Compensation Chairman, or Designee, and the Oklahoma City Retirement System Manager as Trustees to execute necessary documents to restate The City of Oklahoma City’s 457 Deferred Compensation Plan and Money Purchase Plans, effective January 1, 2025. III. Comments from Boards, Staff and Citizens. IV. Adjournment.