Deferred Compensation Board

OKLAHOMA CITY DEFERRED COMPENSATION BOARD SPECIAL MEETING FORMAL AGENDA March 03, 2025 1:00 PM Matthew Boggs, Chair Board Members: Doug Dowler Ralph Gibson Aimee Maddera Scott Pope Matt Weller Dane Yaw Vacancy Vacancy Jeanna Jordan, Retirement System Manager Amy K. Simpson, City Clerk/Secretary Brett Logan, Assistant Municipal Counselor 200 N. Walker Avenue – 3rd Floor – Council Chamber MEETING INFORMATION It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the agenda coordinator at 297­2408 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with the disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the agenda department coordinator listed above 48 hours prior to the scheduled meeting. Citizens may address the Board on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s  200 N. Walker Avenue – 3rd Floor – Council Chamber MEETING INFORMATION It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the agenda coordinator at 297­2408 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with the disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the agenda department coordinator listed above 48 hours prior to the scheduled meeting. Citizens may address the Board on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. § 280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or that jeopardizes the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 3081 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280 Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Board on individual concerns at the end of the agenda under “Comments from Board, Staff and Citizens.” Comments from Board, Staff and Citizens is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Comments from Board, Staff and Citizens. Citizens will not be allowed to campaign on any political issue during the meeting. Comments must concern Deferred Compensation services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Council Office at the north end of the hall. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Persons may use the City computer to make presentations to the Board only if requested to do so by the Chairman or a board member and the device containing the presentation is provided to the City Clerk three business days in advance. Television and YouTube Coverage Residents can watch the Deferred Compensation Board meeting live by going to http://youtube.com/cityofokc/live Meetings can also be watched live on Cox Cable Channel 20. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. OKLAHOMA CITY DEFERRED COMPENSATION BOARD SPECIAL MEETING FORMAL AGENDA 1:00 PM, March 03, 2025 City Council Chamber 200 North Walker I. Call to Order. II. ELECT a Vice Chair. III. APPROVE minutes from November 20, 2024 meeting. IV. Resolution ratifying the Actions of the Chair in executing the Participation Agreements and Applications for previously selected investment options for the Oklahoma City Deferred Compensation Plans effective December 18, 2024. Participation Agreement for the Collective Investment Trust – Columbia Trust Overseas Value Fund Participation Agreement for the Collective Investment Trust – JPMorgan Chase Bank, N.A. Commingled Pension Trust Funds as possible after the meeting. OKLAHOMA CITY DEFERRED COMPENSATION BOARD SPECIAL MEETING FORMAL AGENDA 1:00 PM, March 03, 2025 City Council Chamber 200 North Walker I. Call to Order. II. ELECT a Vice Chair. III. APPROVE minutes from November 20, 2024 meeting. IV. Resolution ratifying the Actions of the Chair in executing the Participation Agreements and Applications for previously selected investment options for the Oklahoma City Deferred Compensation Plans effective December 18, 2024. Participation Agreement for the Collective Investment Trust – Columbia Trust Overseas Value Fund Participation Agreement for the Collective Investment Trust – JPMorgan Chase Bank, N.A. Commingled Pension Trust Funds Collective Fund Custody Agreement – Northern Trust S&P 500 Index Fund Application – PIMCO Diversified Real Asset Collective Trust Participation Agreement for Collective Investment Trust – Pioneer Multi­Sector Fixed Income Portfolio Joinder Agreement – State Street Global Advisors Trust Company Investment Funds Plan Application and Agreement – Schwab Personal Choice Retirement Account V. Resolution ratifying the actions of the Chair in executing the required Plan Agreements, Trust Agreements and Custody Agreements for the Deferred Compensation Plans effective December 18, 2024. Oklahoma City 457 Deferred Compensation Plan. Money Purchase Plan, Open Plan. Money Purchase Plan, Closed Plan. VI. Items for Consideration: A. Presentation from Voya. B. Receive Quarterly Investment Performance Review from Asset Consulting Group. VII. Comments from Boards, Staff and Citizens. VIII. Adjournment.