McGee Creek Authority

AGENDA September 14, 2023 11:00 AM The Lake Atoka Reservation Association Meeting will be held immediately following the McGee Creek Authority meeting. Trustees: James D. Couch, OCWUT Chairman Bret Weingart, Surrogate Brian Cathey, Vice-Chairman, Mayor of The City of Atoka Coby Sherrill, Surrogate David Holt, Trustee, Mayor of The City of Oklahoma City Mark K. Stonecipher, Surrogate Spike Eaves, Trustee, Atoka County Commissioner Ethan Settlemire, Surrogate, Atoka County Commissioner Vacant, Trustee, Southern Oklahoma Development Trust Vacant, Surrogate Chris Browning, General Manager Charity Robertson, Secretary Atoka City Hall Council Chambers 353 East A Street, Atoka, Oklahoma McGee Creek Authority Page 1 of 4 September 14, 2023  McGEE CREEK AUTHORITY MEETING INFORMATION The McGee Creek Authority (Trust) typically meets twice a year. The first meeting is usually held in spring in Council Chamber at City Hall, 200 North Walker Avenue, Oklahoma City, Oklahoma. The second meeting is usually held in fall in Atoka County. Notices of or changes to meeting dates and locations are posted prior to the meeting. It is the policy of the Trust to ensure communication with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires accommodations, modifications of policies or procedures or auxiliary aid or services to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (excluding weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Board on certain items by signing up to speak and providing the agenda item number and reason for appearing, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board or have any person removed from the building if that person commits any behavior which disturbs, interferes, or disrupts the meeting including without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that disturbs, interferes, or disrupts with the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to removal from the building for violation of Okla. Stat. Tit. 21, Sec. 280 – Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a “Request to be Heard” form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chambers. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. To confirm meeting dates or for more information about the Trust, call (405) 297-2422. McGee Creek Authority Page 2 of 4 September 14, 2023  AGENDA McGee Creek Authority September 14, 2023 I. Call to Order II. Approval of Minutes A. Approve the minutes of the March 9, 2023, meeting. III. Consent Docket A. Joint Resolution with the Oklahoma City Water Utilities Trust authorizing their respective General Managers to execute Cooperative Service Agreements with the United States Department of Agriculture, Animal, and Plant Health Inspection Service Wildlife Services to provide wildlife damage management programs for Lake Hefner, Lake Stanley Draper, and Lake Atoka Reservations, and McGee Creek Authority Properties, to mitigate damage to property and protected resources and to mitigate hazards to human health and safety at these locations caused by wildlife, in accordance with applicable law and the respective Trust indentures; and authorizing their respective General Managers to amend, modify, renew, and approve additional related services offered as a part of the United States Department of Agriculture, Animal, and Plant Health Inspection Service Wildlife Services programs to ensure the continuous operation and protection of these critical assets, not to exceed $100,000. B. Resolution ratifying the actions of the Chairman in approving Amendment No. 1 and Change Order No. 1 with Ellsworth Construction, LLC, Project WMC-035- 1, facility road improvements, McGee Creek Reservoir, Farris, Oklahoma, increase of $55,582.42. C. Resolution ratifying the actions of the Chairman in awarding a contract to Nash Construction Company, Inc., $1,137,906; ratifying issuance of a work order by the General Manager, Projects WMC-036 and WMC-039, Bureau of Reclamation Inspection and Regulating Tank Improvements; and approving the contract and bonds. D. Reject bid received from Corrpro Companies, Inc., Project WMC-040, McGee Creek Pipeline Cathodic Protection Improvements, McGee Creek Reservoir, Farris, Oklahoma. E. Resolution authorizing a 6.02 percent pay plan adjustment over fiscal year 2022- 2023 rates retroactive to July 1, 2023, for full-time McGee Creek Authority employees; and approving a new McGee Creek Authority pay plan retroactive to July 1, 2023, through June 30, 2024. McGee Creek Authority Page 3 of 4 September 14, 2023  F. Resolution ratifying the actions of the General Manager in signing a Reporting Agent Authorization form, allowing Automatic Data Processing, Inc. to file tax information with the Internal Revenue Service on behalf of the McGee Creek Authority employees. G. Resolution ratifying the actions of the General Manager in approving the Joint Funding Agreement (23SJJFAOK017000) with the United States Geological Survey, AC-23-0006-US, July 1, 2023, through June 30, 2024, cost $4,600. H. Resolution declaring the 2024 meeting dates to be March 14th and September 12th; directing the Secretary to file the 2024 meeting notices pursuant to the Oklahoma Open Meetings Act, Title 25, Oklahoma Statutes §311; and declaring the dates to be March 28th and September 26th, if there is not a quorum on the respective dates. I. Fiscal Year 2023 Revenue. J. Ratification of McGee Creek Authority payments for February 8, 2023, through August 1, 2023. IV. Items for Individual Consideration V. Items from Trustees VI. General Manager Reports A. Operations and Lake Levels and Pumpage Report. B. Presentation – Project Updates. VII. Citizens to be Heard VIII. Adjournment McGee Creek Authority Page 4 of 4 September 14, 2023