McGee Creek Authority

AG E N DA September 11, 2025 11:00 AM The Lake Atoka Reservation Association Meeting will be held immediately following the McGee Creek Authority meeting. Trustees: James D. Couch, Chairman, OCWUT Chairman Josh Morgan, Surrogate Brian Cathey, Vice-Chairman, Mayor of The City of Atoka Coby Sherrill, Surrogate David Holt, Trustee, Mayor of The City of Oklahoma City Mark K. Stonecipher, Surrogate Ethan Settlemire, Trustee, Atoka County Commissioner Spike Eaves, Surrogate, Atoka County Commissioner Vacant, Trustee, Southern Oklahoma Development Trust Vacant, Surrogate Chris Browning, General Manager Charity Robertson, Secretary Atoka City Hall Council Chambers 315 East A Street, Atoka, Oklahoma McGee Creek Authority Page 1 of 4 September 11, 2025  McGEE CREEK AUTHORITY MEETING INFORMATION The McGee Creek Authority (Trust) typically meets twice a year. The first meeting is usually held in spring in Council Chamber at City Hall, 200 North Walker Avenue, Oklahoma City, Oklahoma. The second meeting is usually held in fall in Atoka County. Notices of or changes to meeting dates and locations are posted prior to the meeting. It is the policy of the Trust to ensure communication with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires accommodations, modifications of policies or procedures or auxiliary aid or services to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (excluding weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Board on certain items by signing up to speak and providing the agenda item number and reason for appearing, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board or have any person removed from the building if that person commits any behavior which disturbs, interferes, or disrupts the meeting including without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that disturbs, interferes, or disrupts with the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to removal from the building for violation of Okla. Stat. Tit. 21, Sec. 280 – Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a “Request to be Heard” form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chambers. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. To confirm meeting dates or for more information about the Trust, call (405) 297-2422. McGee Creek Authority Page 2 of 4 September 11, 2025  AGENDA McGee Creek Authority September 11, 2025 I. Call to Order II. Consideration of Nominations and Election of Chairman and Vice-Chairman III. Approval of Minutes A. Approve the minutes of the March 13, 2025 meeting. IV. Consent Docket A. Amendment No. 2 and Change Order No. 2, Project WMC-037-R, MCA Headquarters Building Replacement, McGee Creek Reservoir, Farris, Oklahoma, increase of $30,408.37; accepting the project; and placing the maintenance bond into effect. B. Ratifying and approving Addendum No. 1; Resolution ratifying the actions of the General Manager in approving plans and specifications to be advertised for bids; ratifying the actions of the Chairman in awarding contract to Tanner Brown, DBA Brown’s Construction, Project WMC-037-1 Revised, MCA Residence Replacement, McGee Creek Reservoir, Farris, Oklahoma, $351,815.51; and approving the contract and bonds. C. Resolution ratifying the actions of the General Manager in approving the Joint Funding Agreement (25SJJFAOK017000) with the United States Geological Survey, July 1, 2025 through June 30, 2026, cost $5,200. D. Resolution ratifying the bidding and selection procedures of the Oklahoma City Water Utilities Trust; and ratifying the actions of the General Manager in utilizing the Pricing Agreement with Contour Sierra Aebi Terratrac, LLC (OCWUT00087) to purchase a slope mower, $223,198. E. Resolution consenting to the Bureau of Reclamation granting a potential future permanent easement across lands of the McGee Creek Project for the Kiamichi Pipeline Water Supply Project; and recommending that a use fee be waived. F. Resolution declaring the 2026 meeting dates to be March 12th and September 10th; directing the Secretary to file the 2026 meeting notices pursuant to the Oklahoma Open Meetings Act, Title 25, Oklahoma Statutes §311; and declaring the dates to be March 26th and September 24th, if there is not a quorum on the respective dates. G. Fiscal Year 2025 Revenue. McGee Creek Authority Page 3 of 4 September 11, 2025  H. Ratification of McGee Creek Authority payments for January 29, 2025 through August 12, 2025. V. Items for Individual Consideration A. Annual Financial Report and Communications Related to the Audit for the McGee Creek Authority for fiscal year ended June 30, 2024. VI. Items from Trustees VII. General Manager Reports A. Service award for Ron Butler. B. Operations and Lake Levels and Pumpage Report. C. Presentation – Project Updates. VIII. Citizens to be Heard IX. Adjournment McGee Creek Authority Page 4 of 4 September 11, 2025