Oklahoma City Airport Trust

AGENDA August 25, 2022 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Young, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 on Thursday, August 25, 2022 starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will posted as soon as possible after the meeting. City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS Oklahoma City Airport Trust Page 1 of 6 August 25, 2022 The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Oklahoma City Airport Trust Page 2 of 6 August 25, 2022 forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST August 25, 2022 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approve minutes of July 28, 2022 Oklahoma City Airport Trust meeting. III. Director Reports A. Delinquent Accounts Receivable. B. Construction Projects Status Report as of August 25, 2022. C. Budget to Actual Report as of July 31, 2022. IV. Will Rogers World Airport A. Ratification of the issuance and approval of Addendum No. 1 for Project No. OCAT Oklahoma City Airport WRWA 2215, "U.S. Trust Marshals Page 3 of 6 Service Hangar Sally PortAugust Pavement 25, 2022 Rehabilitation"; receive recommendation regarding bids; award the construction Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST August 25, 2022 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approve minutes of July 28, 2022 Oklahoma City Airport Trust meeting. III. Director Reports A. Delinquent Accounts Receivable. B. Construction Projects Status Report as of August 25, 2022. C. Budget to Actual Report as of July 31, 2022. IV. Will Rogers World Airport A. Ratification of the issuance and approval of Addendum No. 1 for Project No. OCAT WRWA 2215, "U.S. Marshals Service Hangar Sally Port Pavement Rehabilitation"; receive recommendation regarding bids; award the construction contract to Nash Construction Co. in the amount of $253,395.00; and approve the Contract and bonds. B. Amendment No.1 to the Construction Contract with Ellsworth Construction OKC dba A­Tech Paving for Project No. OCAT WRWA 2209, "Duke Ave. Asphalt Street Repairs and Replacement," Mike Monroney Aeronautical Center, decrease of $14,303.40; Change Order No. 2, increase of $3,497.55; acceptance of completed project; and placing the maintenance bond into effect. C. Amendment No. 2 to the Contract for Professional Services with MacArthur Associated Consultants, LLC, for Project No. OCAT WRWA 2007, “Runway 13/31 Rehabilitation,” for changes to the scope of work. D. Change Order No. 3 to the Construction Contract with Wynn Construction Co., Inc., for Project No. OCAT WRWA 2005, "Terminal Building Roof Repairs and Replacement," increase of $23,611.02. E. Project Manual for Project No. OCAT WRWA 2302 “Demolition of Hotel Building,” and authorization of advertisement for bids. F. Plans and Project Manual submitted by Cowan Group Engineering, LLC, for Project No. OCAT WRWA 2305, "Rehabilitate Terminal access Roadways – Phase 2," and authorization of advertisement for bids. G. Joint Resolution of the Oklahoma City Airport Trust and The City of Oklahoma City authorizing the Director of Airports to submit a Grant Application competing for discretionary Oklahoma City Airport Trust funding for the4Will Page of 6 Rogers World Airport 2023August Airport25,Terminal 2022 Program and/or 2023 Airport Infrastructure Grant Project No. (To Be Assigned)  Phase 2," and authorization of advertisement for bids. G. Joint Resolution of the Oklahoma City Airport Trust and The City of Oklahoma City authorizing the Director of Airports to submit a Grant Application competing for discretionary funding for the Will Rogers World Airport 2023 Airport Terminal Program and/or 2023 Airport Infrastructure Grant Project No. (To Be Assigned) “Replacing 6 Passenger Boarding Bridges” to the Federal Aviation Administration and in so doing, they agree to comply with all required grant assurances for the project; acknowledging this Joint Resolution as the official instrument for acceptance of the grant(s) if offered under substantially similar terms as contained in the application; designating The Trust’s chairman and The City’s Mayor or Vice­ Mayor as each entity’s respective Official Representatives and authorizing them to administer and electronically execute the grant documents when provided by the FAA without futher action by either entity; and authorizing payment by Trust funds for its required local match and any other project costs not funded by ATP and/or AIG grant(s). H. Resolution authorizing the purchase of one Caterpillar 320 TC Hydraulic Excavator from Warren Equipment Company dba Warren CAT, utilizing the City of Oklahoma City contract S22­SW2380455 in an estimated amount of $258,940.31, August 25, 2022 through October 25, 2022. V. Wiley Post Airport A. Amendment No. 1 to the Contract for Professional Services with MKEC Engineering, Inc., for “Drainage Improvements,” increase of $894,288. B. Plans and Project Manual submitted by Frankfurt­Short­Bruza Associates, P.C., for Project No. OCAT WPA 2301, "Terminal Bldg Electrical Rehabilitation and Backup Generator," and authorization of advertisement for bids. C. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit #1607 from William A. Wightman and Donny Niebrugge to Donny Niebrugge, effective August 25, 2022. D. Assignment and Assumption Agreement with Revolution Resources, LLC and FP Overlook, LLC, of the Surface Damages and Use Agreement dated April 1, 2022, between the Trustees of the Oklahoma City Airport Trust and Revolution Resources, LLC, effective August 25, 2022. E. Supplement No. 3 to the Lease and Operations Agreement with Kirby­Smith Machinery, Inc. to correct a scrivener’s error in the original calculation of the Infrastructure Recovery Fees. F. Air Traffic Control Tower Operations Agreement with the Federal Aviation Administration to provide air traffic control services at Wiley Post Airport. VI. General A. Amendment No. 2 to the Annual Maintenance Contract for Project No. OCAT GEN 2101, “Annual Electrical and Street Lighting Maintenance and Repairs,” with Libra Electric Company, renewing the Contract for its second renewal period of 365 calendar days or a not­to­exceed amount of $300,000. WRWA, WPA, CEPA. Oklahoma City Airport Trust Page 5 of 6 August 25, 2022 B. Project Manual for Project No. OCAT GEN 2303, “Painting Repairs and  GEN 2101, “Annual Electrical and Street Lighting Maintenance and Repairs,” with Libra Electric Company, renewing the Contract for its second renewal period of 365 calendar days or a not­to­exceed amount of $300,000. WRWA, WPA, CEPA. B. Project Manual for Project No. OCAT GEN 2303, “Painting Repairs and Maintenance,” and authorization of advertisement for bids. WRWA, WPA, CEPA. C. Request for Proposals to be advertised for the solicitation of Custodial Services (RFP­OCAT­2203) at Will Rogers World Airport and Wiley Post Airport. WRWA, WPA. VII. (1) Resolution ratifying the action of the Director of Airports in approving the requisition dated August 25, 2022 and (2) Resolution approving requisitions dated August 25, 2022. VIII. Comments from Trustees, Staff and Citizens IX. Adjournment Oklahoma City Airport Trust Page 6 of 6 August 25, 2022