Oklahoma City Airport Trust
Regular MeetingOklahoma City, OK · October 27, 2022
Agenda
AGENDA
October 27, 2022 9:00 AM
Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport
Trustees:
Terry Salmon, Chairman, Independent Trustee
Bob Ross, Independent Trustee
David Holt, TrusteeMayor
Todd Stone, Vice Chairman, Surrogate TrusteeMayor
Craig Freeman, TrusteeCity Manager
LaShawn Thompson, Surrogate TrusteeCity Manager
Barbara Young, TrusteeCouncil Member
Jeff Mulder, General Manager
Amy K. Simpson, Secretary
Residents can watch the Oklahoma City Airport Trust live by going to
http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20.
Meetings are replayed on Cox Cable Channel 20 on Thursday, October 27, 2022, starting at 6:30
p.m. If there are technical difficulties with either live stream during the meeting, a video will be
posted as soon as possible after the meeting.
City Council Chambers, Third Floor, 200 North Walker Avenue
Oklahoma City, Oklahoma
INFORMATION ABOUT AIRPORT TRUST MEETINGS
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The Oklahoma
OklahomaCity Airport
City TrustTrust (“Trust”) encourages
Airport Page 1 of 8 participation in the public
October 27, 2022
meeting from the
INFORMATION ABOUT AIRPORT TRUST MEETINGS
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The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the
residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council
Chambers at City Hall on the fourth Thursday of each month except in November and December when it
meets the third Thursday of the month. To confirm meeting dates, call (405) 3163266.
Accommodations
It is the policy of the Trust to ensure the communications with participants and members of the public with
disabilities or those with limited English proficiency are as effective as communications with others.
Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or
in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or
another specialized service such as a sign language, or language, interpreter in order to participate in this
meeting, should contact the Department of Airports at (405) 3163223 no later than twentyfour (24) hours
(not including weekends or holidays) before the scheduled meeting.
The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south
entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand
sanitizer machines and disposable face masks will be available.
Addressing the Trust
Citizens may address the Trust on certain items by signing up to speak and providing the agenda item
number, their reason for appearing and their address. All comments must be relevant to the item. The
Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust,
or have any person removed from the Council Chamber, if that person commits any disorderly or
disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking
without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the
speaker’s allotted time has expired; presenting comments or material not relevant to the item under
discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or
engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21
O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or
jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the
Municipal Building for violation of Oklahoma City Municipal Code 2020, §3081 Disorderly conduct and/or
for violation of 21 O.S. §280Willfully Disturbing, Interfering With or Disrupting State Business, Agency
Operations or Employees.
Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda
items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not
address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items
listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a
forum to announce a candidacy for public office, or a forum for any previously announced public
candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must
concern Trust services, policies, facilities, or items on the agenda.
Oklahoma City Airport Trust Page 2 of 8 October 27, 2022
candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must
concern Trust services, policies, facilities, or items on the agenda.
Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of
Airports at (405) 3163266, twentyfour (24) hours prior to the Trust meeting, but citizens may also sign up
to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak
unless additional time is granted by the presiding Chair.
Trust Actions
The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust
may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise
adopting, approving, ratifying, denying, deferring, amending, modifying, or continuing the item listed on the
agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the
Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer
items to a committee of the Trust, to a board or commission, or to an independent consultant for additional
study. Under certain circumstances, items may be stricken from the agenda entirely.
Items listed under each category in this agenda are usually approved as a group or section upon motion
from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the
agenda.
For more information about the Trust, call (405) 3163266, or visit the Department of Airports at Will
Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma.
AGENDA
OKLAHOMA CITY AIRPORT TRUST
October 27, 2022
Three affirmative votes are required for approval of all actions.
I. Call to Order
II. Approval of Minutes
A. Approve the minutes of the September 22, 2022 meeting.
III. Director's Report
A. Delinquent Accounts Receivable
B. Construction Projects Status Report as of October 27, 2022.
C. Budget to Actual Report as of September 30, 2022.
IV. Will Rogers World Airport
A. Acceptance of completed Project No. OCAT WRWA 1510, “Terminal
Oklahoma City Airport Trust and ExpansionPage
Renovation 3 of 8III,” with Timberlake Construction
– Phase October 27,
Co.2022
Inc.,
Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma.
AGENDA
OKLAHOMA CITY AIRPORT TRUST
October 27, 2022
Three affirmative votes are required for approval of all actions.
I. Call to Order
II. Approval of Minutes
A. Approve the minutes of the September 22, 2022 meeting.
III. Director's Report
A. Delinquent Accounts Receivable
B. Construction Projects Status Report as of October 27, 2022.
C. Budget to Actual Report as of September 30, 2022.
IV. Will Rogers World Airport
A. Acceptance of completed Project No. OCAT WRWA 1510, “Terminal
Renovation and Expansion – Phase III,” with Timberlake Construction Co. Inc.,
and placing the Maintenance Bond into effect.
B. Plans and Project Manual submitted by Triad Design Group, Inc., for Project No.
OCAT WRWA 2307, " Parking Lot 2 Pavement Rehabilitation," and authorization
of advertisement for bids.
C. Joint Resolution of the Oklahoma City Airport Trust and The City of Oklahoma
City authorizing the Director of Airports to submit a Grant Application for the Will
Rogers World Airport 2023 Airport Infrastructure Grant Project No. (To Be
Assigned) “Replacing 2 Snow Brooms” to the Federal Aviation Administration and
in so doing, they agree to comply with all required grant assurances for the project;
acknowledging this Joint Resolution as the official instrument for acceptance of the
grant if offered under substantially similar terms as contained in the application;
designating the Trust’s Chairman or ViceChairman and the City’s Mayor or Vice
Mayor as each entity’s respective Official Representatives and authorizing them to
administer and electronically execute the grant documents when provided by the
FAA without further action by either entity; and authorizing payment by Trust funds
for its required local match and any other project costs not funded by the AIG
grant.
D. Resolution of the Oklahoma City Airport Trust authorizing the extension of time,
for good cause shown, to award the Construction Contract for Project No. OCAT
WRWA 2302, “Demolition of Hotel Building,” to within 45 days after opening of
bids on September 21, 2022; ratification of the issuance and approval of
Addendum No. 1; receive recommendation regarding bids; award the
Oklahoma City Airport Trust
Construction Contract to Page
K&M4 of
Dirt8 Services, LLC dba K&M October 27, in
Wrecking, 2022
the
for good cause shown, to award the Construction Contract for Project No. OCAT
WRWA 2302, “Demolition of Hotel Building,” to within 45 days after opening of
bids on September 21, 2022; ratification of the issuance and approval of
Addendum No. 1; receive recommendation regarding bids; award the
Construction Contract to K&M Dirt Services, LLC dba K&M Wrecking, in the
amount of $369,810; and approve the Contract and bonds.
E. Resolution of the Oklahoma City Airport Trust authorizing the purchase of services
from the Oklahoma State Agreement SW1048SG to perform the installation of
additional fire alarm notification devices at Will Rogers World Airport, Station 2,
with Johnson Controls Fire Protection LP, in the estimated amount of $69,826.33.
F. Resolution of the Oklahoma City Airport Trust authorizing construction materials
testing services for Project No. OCAT WRWA 2210,
"Rehabilitation/Reconstruction of Runway 1331 Phase II"; utilizing the City
Contract No. MC0675H with Terracon Consultants, Inc., in the estimated
amount of $83,061.75.
G. Resolution of the Oklahoma City Airport Trust waiving formal competitive bidding
and approving a sole source agreement with Wetherbee Electric, Inc. for the
equipment, parts, supplies, and service of the Trust’s Parking Access and Revenue
Control System (PARCS) in the estimated amount of $550,000 over the next five
years.
H. Resolution of the Oklahoma City Airport Trust ratifying the actions of the Director
in authorizing the rental of a temporary chiller and its appurtenances, and purchase
of services to install and remove the temporary chiller and its appurtenances, at the
Civil Aerospace Medical Institute, Mike Monroney Aeronautical Center, in
accordance with The City of Oklahoma City Contract Pricing Agreement for Air
Conditioning, Heating, Chiller, Installation/Repair and Replacement (R23
C216004), with Jackson Mechanical Service Inc. dba Jackson Boiler and Tank, in
the estimated amount of $406,660.20.
I. Resolution of the Oklahoma City Airport Trust ratifying the actions of the Director
in authorizing the purchase of services to replace a domestic water heater in the
Civil Aerospace Medical Institute Building, Mike Monroney Aeronautical Center,
in accordance with The City of Oklahoma City Contract Pricing Agreement for Air
Conditioning, Heating, Chiller, Installation/Repair and Replacement (R23
C216003), with Hunter Mechanical and Controls, Inc., in the estimated amount of
$152,000.
J. Resolution of the Oklahoma City Airport Trust ratifying and approving the Director
of Airports Memorandum of Understanding with CBRE, Inc., dated September
26, 2022, for an exclusive listing at a facility located at 5300 S. Meridian,
Oklahoma City, Oklahoma.
K. Memorandum of Understanding between the U.S. Department of Homeland
Security, the U.S. Department of Transportation, and the Oklahoma City Airport
Trust to implement the Blue Lightning Initiative to combat human trafficking.
L. Avigation and Hazard Easement granted to the City of Oklahoma City and the
Oklahoma City Airport Trust by J & G Estates, LLC, for land located at 4800
SW 29th Street.
M.City Airport
Oklahoma Change Order No. 1 to thePage 5 of
Trust Construction
8 Contract with Crosslands Heavy
October 27, 2022
L. Avigation and Hazard Easement granted to the City of Oklahoma City and the
Oklahoma City Airport Trust by J & G Estates, LLC, for land located at 4800
SW 29th Street.
M. Change Order No. 1 to the Construction Contract with Crosslands Heavy
Contractors., Inc., for Project No. OCAT WRWA 2206, "Landside Wayfinding,"
increase of $27,725.44 and 67 calendar days.
N. Change Order No. 4 to the Construction Contract with Wynn Construction Co.,
Inc., for Project No. OCAT WRWA 2005, "Terminal Building Roof Repairs and
Replacement," increase of 51 calendar days.
O. Supplement No. 1 to the Fuel Storage Facilities Agreement with HL Aircraft LLC,
to amend Exhibit “E” of the Fuel Storage Facilities Agreement, Will Rogers World
Airport, effective October 27, 2022 through September 30, 2037.
P. Supplement No. 2 to the Hangar/Office Lease Agreement with HL Aircraft LLC,
to amend Exhibit “F” of the Hangar/Office Lease Agreement, Will Rogers World
Airport, effective October 27, 2022, through September 30, 2037.
Q. Supplement Agreements No. 4 to the On Airport Rental Car Concession and
Lease Agreements between the Trustees of the Oklahoma City Airport Trust and
Avis Budget Car Rental, LLC dba Avis Rent A Car and Budget Rent A Car; EAN
Holdings, LLC, dba Alamo Car Rental, Enterprise RentACar, and National Car
Rental; The Hertz Corporation; and TAG OKC, Inc., dba Dollar Rent A Car and
Thrifty Car Rental to revise certain terms and provisions for Reallocation of the
Ready Return Premises, effective December 1, 2022.
V. Wiley Post Airport
A. Ratification of the issuance and approval of Addendum Nos. 1 and 2 for Project
No. OCAT WPA 2301, "Terminal Bldg Electrical Rehabilitation and Backup
Generator"; receive recommendation regarding bids; award the construction
contract to Libra Electric Company in the amount of $532,660; and approve the
Contract and bonds.
B. Assignment and Assumption Agreement with Revolution Resources, LLC and FP
Overlook, LLC, of the Surface Damages and Use Agreement dated April 1,
2022, between the Trustees of the Oklahoma City Airport Trust and Revolution
Resources, LLC, effective August 25, 2022.
Deferred from August 25 and September 22, 2022.
Request deferral to November 17, 2022.
C. Resolution of the Oklahoma City Airport Trust authorizing construction
administration services for Project No. OCAT WPA 2301, "Terminal Bldg
Electrical Rehabilitation and Backup Generator," utilizing the Facilities Maintenance
Engineering Services Agreement with FrankfurtShortBruza, P.C., in the
estimated amount of $21,341.
D. Resolution of the Oklahoma City Airport Trust adopting the Northeast
Development Standards dated October 27, 2022 and revoking the Oklahoma
City Airport Trust’s Revised Northeast Hangar Development Standards dated
November 14, 2020.
VI. Clarence E. Page Airport
Oklahoma City Airport Trust Page 6 of 8 October 27, 2022
City Airport Trust’s Revised Northeast Hangar Development Standards dated
November 14, 2020.
VI. Clarence E. Page Airport
A. Resolution of the Oklahoma City Airport Trust authorizing the purchase of services
and supplies from Scudder Service and Supply, Inc., for the installation of two
automatic aluminum chainlink trolly slide gates, at Clarence E. Page Airport,
utilizing the City of Oklahoma City Contract R22C209002, in the estimated
amount of $72,817.93, October 27, 2022 through December 30, 2022.
B. Assignment and Assumption Agreement with Mike Swisher and Richard and Betty
Flurry for the Block 2, Lot 4 Lease Agreement at Clarence E. Page Airport as a
hangar site for storage of a privately owned aircraft, effective October 27, 2022,
through December 31, 2024.
VII. General
A. Commitment to Host the South Central Chapter of the American Association of
Airport Executives Annual Conference in the Spring of 2023, $25,000. WRWA,
WPA, CEPA.
B. Amendment No. 1 to the Annual Maintenance Contracts for Project No. OCAT
GEN 2203, “Annual Roofing Maintenance and Repairs,” with Alva Roofing Co.,
Oklahoma Roofing & Sheet Metal, LLC, and Supreme Roofing Done Right, LLC,
renewing the Contracts for their first renewal period of 365 calendar days or a
nottoexceed amount of $300,000. WRWA, WPA, CEPA.
C. Resolution of the Oklahoma City Airport Trust authorizing the extension of time,
for good cause shown, to award the Construction Contract for Project No. OCAT
GEN 2303, “Painting Repairs and Maintenance,” to within 45 days after the
opening of bids on September 21, 2022; recommendation regarding bids received;
award the Annual Maintenance Contract to Vista Construction, LLC dba
Cherokee Painting, for 365 calendar days or a nottoexceed amount of
$400,000; and approve the Contract and Bonds. WRWA, WPA, CEPA.
D. Airport Concession Disadvantaged Business Enterprise (ACDBE) Program and
Overall Goal Setting for FY 2022 through FY 2024. WRWA, WPA, CEPA
E. Supplement No. 7 to Cleaning and Janitorial Services Contract with ISS Facility
Services, Inc., to extend the expiration date of the Contract. WRWA, WPA.
F. Resolution of the Oklahoma City Airport Trust declaring two structures located at
4601 Thompkins Drive on Wiley Post Airport, and a tow bar, tug, and luggage
cart to be surplus to the needs of the Oklahoma City Airport Trust; authorizing the
Chairman to execute a release for said structures and equipment; and authorizing
the Director of Airports to cause the disposal of said structures and equipment.
WRWA, WPA.
VIII. Requisitions
A. Resolution ratifying the actions of the Director of Airports in approving requisitions
previously paid.
B. Resolution approving requisitions dated October 27, 2022.
Oklahoma City Airport Trust Page 7 of 8 October 27, 2022
A. Resolution ratifying the actions of the Director of Airports in approving requisitions
previously paid.
B. Resolution approving requisitions dated October 27, 2022.
IX. Comments from Trustees, Staff and Citizens
X. Adjournment
Oklahoma City Airport Trust Page 8 of 8 October 27, 2022