Oklahoma City Airport Trust

AGENDA February 23, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Young, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma Oklahoma City. City Airport TrustUnless otherwise Page posted, 1 ofthe 8 Trust generally meets at February 9:00 a.m.23,in2023 Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it  INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Oklahoma City Airport Trust Page 2 of 8 February 23, 2023 Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST February 23, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Oklahoma City Airport Trust minutes from January 26, 2023. III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of February 23, 2023. C. Budget to Actual Report as of January 2023. OklahomaD. City Airport Trust Statement 2nd Quarter Financial Page 3 FY2023 of 8 February 23, 2023  AGENDA OKLAHOMA CITY AIRPORT TRUST February 23, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Oklahoma City Airport Trust minutes from January 26, 2023. III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of February 23, 2023. C. Budget to Actual Report as of January 2023. D. Financial Statement 2nd Quarter FY2023 IV. Will Rogers World Airport A. Ratification and approval of Addendum No. 1 for Project No. OCAT WRWA 2207, "North Campus Asphalt Paving Repairs," Mike Monroney Aeronautical Center; receive recommendation regarding bids; award the Construction Contract to Ellsworth Construction OKC dba A­Tech Paving in the amount of $3,252,972.85; and approve the Contract and bonds. B. Ratification and approval of Addendum Nos. 1 and 2 for Project No. OCAT WRWA 2208, "South Campus Asphalt Paving Repairs and Rehabilitation," Mike Monroney Aeronautical Center; receive recommendation regarding bids; award the Construction Contract to Ellsworth Construction OKC dba A­Tech Paving in the amount of $2,080,648.95; and approve the Contract and bonds. C. Ratification and approval of Addendum No. 1 for Project No. OCAT WRWA 2306, "Civil Aeromedical Institute (CAMI) Chiller Replacement," Mike Monroney Aeronautical Center; receive recommendation regarding bids; award the Construction Contract to Hunter Mechanical & Controls, Inc., in the amount of $960,000; and approve the Contract and bonds. D. Amendment No. 1 to the Construction Contract with First Water Contracting, LLC for Project No. OCAT WRWA 2307, "Parking Lot 2 Pavement Rehabilitation", decrease of $7,082; and Change Order No. 1, increase of $6,790.29. E. Amendment No. 1 to the Revocable Permit with the Oklahoma City Convention and Visitors Bureau (“Permittee”) to amend locations for the Permittee’s display of promotional materials and to provide access to certain secured areas of the Oklahoma City Airport Trust Page 4 of 8 February 23, 2023 airport.  $6,790.29. E. Amendment No. 1 to the Revocable Permit with the Oklahoma City Convention and Visitors Bureau (“Permittee”) to amend locations for the Permittee’s display of promotional materials and to provide access to certain secured areas of the airport. F. Change Order No. 2 to the Construction Contract with Hunter Mechanical & Controls, Inc., for Project No. OCAT WRWA 2120, "TRB Cooling Tower Replacement," Mike Monroney Aeronautical Center, increase of $13,410.47 and adding 60 calendar days. G. Change Order No. 15 to the Construction Contract with Timberlake Construction Co., Inc., for Project No. OCAT WRWA 2010, “Terminal Building Upper Level Deck Structural Repairs – Phase 3B,” increase of $25,273.89. and 90 calendar days. H. Request for Proposals to be advertised for the solicitation of Branding Services (RFP­OCAT­2302) at Will Rogers World Airport. I. Joint Resolution with The City of Oklahoma City and The Oklahoma City Airport Trust authorizing the Director of Airports to submit grant applications for Will Rogers World Airport to the Federal Aviation Administration for the Airport Improvement Program (Terminal Apron South Phase I), the Airport Terminal Program (Terminal Restroom Upgrades), and Airport Infrastructure Grant (Baggage Claim Unit Replacement, Replace Two Moving Walkways, and Terminal Restroom Upgrades (if needed)) and agreeing to the acceptance and compliance with all required understandings and grant assurances for the projects; acknowledging this Joint Resolution as their official action and acceptance of the applicable grant(s) if offered by the Federal Aviation Administration under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and electronically execute the applicable grants’ documents on behalf of each respective entity without further action by either entity; and authorizing payment of Trust funds for the payment of the local matches and any other project costs not funded by the applicable grant programs. J. Request for Proposals to be advertised for the solicitation of Web Design and Development Services (RFP­OCAT­2301) for the Oklahoma City Airport Trust. K. Resolution ratifying the actions of the Director of Airports, as the Trust’s General Manager, for the approval of various contracts, agreements, or other documents necessary to effectuate purchases without formal bidding as previously authorized by the Trust’s January 26, 2023, Resolution adopting purchasing guidelines for the informal purchase of certain goods and services, repairs, construction, and public improvements using the OCAT Fund; approve the agreements, and approve the Performance Bond. L. Easement Agreement for Oklahoma Gas and Electric Company to provide electric services for the Oklahoma Air National Guard on the airport premises. V. Wiley Post Airport A. Assumption Agreement and Oklahoma City Airport Trust Use Guaranty for conveyance of PWA Page 5 of 8 T­hangar Unit February 23, 2023 #807 from DJD Properties, LLC to Greenco Enterprises, LLC, effective February  services for the Oklahoma Air National Guard on the airport premises. V. Wiley Post Airport A. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit #807 from DJD Properties, LLC to Greenco Enterprises, LLC, effective February 23, 2023. B. Construction Agreement, Lease Agreement, and Fuel Storage Agreement with Midland Financial Co. and Cooper Air LP; Guaranty Agreement with JEP Holdings, LLC; and Guaranty Agreement with W&W­AFCO Steel LLC. C. Joint Resolution with The City of Oklahoma City and The Oklahoma City Airport Trust authorizing the Director of Airports to submit grant applications for Wiley Post Airport to the Federal Aviation Administration for the Airport Terminal Program and FAA Contract Tower Program (Construct Air Traffic Control Tower), and for the Airport Improvement Program and Airport Infrastructure Grant (Widen Runway 17R/35L) and agreeing to the acceptance and compliance with all required understandings and grant assurances for the projects; acknowledging this Joint Resolution as their official action and acceptance of the applicable grant(s) if offered by the Federal Aviation Administration under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and electronically execute the applicable grants’ documents on behalf of each respective entity without further action by either entity; and authorizing payment of Trust funds for the payment of the local matches and any other project costs not funded by the applicable grant programs. VI. Clarence E. Page Airport A. Lease Agreement with Dr. Arnold A. Angelici, Jr. for an individual aircraft hangar site for storage of a privately owned aircraft for a five year period, Block 8, Lot 1, retroactive to January 1, 2023 through December 31, 2027. B. Lease Agreement with Stephen Barnes for an individual aircraft hangar site for storage of a privately owned aircraft for a five year period, Block 1, Lot 1, retroactive to January 1, 2023 through December 31, 2027. C. Lease Agreement with Lee M. Holmes Trust for an individual aircraft hangar site for storage of a privately owned aircraft for a five year period, Block 3, Lot 3, retroactive to January 1, 2023 through December 31, 2027. D. Lease Agreement with Slipstream, LLC for an individual aircraft hangar site for storage of a privately owned aircraft for a five year period, Block 7, Lot 6, retroactive to January 1, 2023 through December 31, 2027. E. Lease Agreement with Slipstream, LLC for an individual aircraft hangar site for storage of a privately owned aircraft for a five year period, Block 7, Lot 7, retroactive to January 1, 2023 through December 31, 2027. F. Joint Resolution with The City of Oklahoma City and The Oklahoma City Airport Trust authorizing the Director of Airports to submit grant applications for Clarence E. Page Airport to the Federal Aviation Administration for the Airport Improvement Program and Airport Infrastructure Grant (Install 12,000­Gal Self­ Serve AVGAS System), and agreeing to the acceptance and compliance with all Oklahoma City Airport Trust Page 6 of 8 February 23, 2023 required understandings and grant assurances for the project; acknowledging this  F. Joint Resolution with The City of Oklahoma City and The Oklahoma City Airport Trust authorizing the Director of Airports to submit grant applications for Clarence E. Page Airport to the Federal Aviation Administration for the Airport Improvement Program and Airport Infrastructure Grant (Install 12,000­Gal Self­ Serve AVGAS System), and agreeing to the acceptance and compliance with all required understandings and grant assurances for the project; acknowledging this Joint Resolution as their official action and acceptance of the applicable grant(s) if offered by the Federal Aviation Administration under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and electronically execute the applicable grants’ documents on behalf of each respective entity without further action by either entity; and authorizing payment of Trust funds for the payment of the local matches and any other project costs not funded by the applicable grant programs. VII. General A. Professional Services Contracts with C. H. Guernsey & Company, Frankfurt­ Short­Bruza Associates, P.C., and Parkhill for Project No. OCAT GEN 2312, “Multi­Year Professional Services.” WRWA, WPA, CEPA. B. Amendment No. 2 to the Contract for Professional Services with Freese and Nichols, Inc., for Project No. OCAT GEN 2107, “General Environmental Consulting Services.” WRWA, WPA, CEPA. C. Amendment No. 2 to the Professional Services Contract with YZAR, Inc., dba Funnel Design Group, to extend the Option Period, to shorten period to cancel the contract, and to update certain other FAA mandatory provisions. WRWA, WPA, CEPA. D. Grass Cutting Agreements with David Liberton, Kurt Mayabb, and Schieber Family Farms, LLC to cut, bale, and remove grass; and Grazing Lease Agreements with Bradley Baker and Pete Wolf for grazing of cattle and horses, combined $62,938.25 annually, February 1, 2023 through January 31, 2028. WRWA, WPA, CEPA. E. Ratification and approval of Addendum Nos. 1, 2, and 3 to the Request for Proposals for Custodial Services (RFP­OCAT­2203); award the Custodial Contracts to Flagship Airport Services, Inc, R2 Consulting, LLC, and Unicare Building Maintenance, Inc., effective March 1, 2023; and approve the Contracts and Performance Bonds. WRWA, WPA. VIII. Avigation Easements A. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by WAIP, LLC, 3700 South MacArthur Boulevard. WRWA. IX. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated February 23, 2023. Oklahoma City Airport Trust Page 7 of 8 February 23, 2023  A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated February 23, 2023. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 8 of 8 February 23, 2023