Oklahoma City Airport Trust

AGENDA March 23, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma Oklahoma City. City Airport TrustUnless otherwise Page posted, 1 ofthe 7 Trust generally meets at 9:00 a.m.23,in2023 March Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it  INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Oklahoma City Airport Trust Page 2 of 7 March 23, 2023 Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST March 23, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Oklahoma City Airport Trust minutes from February 23, 2023. III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of March 23, 2023. C. Budget to Actual Report as of February 2023. Oklahoma City Will AirportWorld Rogers Trust Airport Page 3 of 7 March 23, 2023 IV.  AGENDA OKLAHOMA CITY AIRPORT TRUST March 23, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Oklahoma City Airport Trust minutes from February 23, 2023. III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of March 23, 2023. C. Budget to Actual Report as of February 2023. IV. Will Rogers World Airport A. Final acceptance of completed Project No. OCAT WRWA 2106, "Registry Building ­ HVAC Controls Upgrade,” Mike Monroney Aeronautical Center, with Metropolitan AC Service Company, and placing the Maintenance Bond into effect. B. Amendment No. 2 to the Construction Contract with Duit Construction Co., Inc., for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­31 Phase II,” increase of $400,409.80 and add 28 calendar days. C. Amendment No. 2 to the Construction Contract with First Water Contracting, LLC for Project No. OCAT WRWA 2307, "Parking Lot 2 Pavement Rehabilitation", increase of $4,851.20; and Change Order No. 2, increase of $20,380.93. D. Amendment No. 3 to the Contract for Professional Services with LWPB, P.C., for Project No. OCAT WRWA 1419, "Multi­Bay Maintenance Facility Addition," increase of $218,714. E. Change Order No. 7 to the Construction Contract with Wynn Construction Co., Inc., for Project No. OCAT WRWA 2005, "Terminal Building Roof Repairs and Replacement," increase of 92 calendar days. F. Resolution authorizing the purchase of Professional Services from Frankfurt­Short­ Bruza Associates, P.C., to design Terminal Restroom Renovations, utilizing the Trust’s Contract for Professional Services, Project No. OCAT GEN 2312, “Multi­Year Professional Services,” in the estimated amount of $620,844.40. G. Permanent Wastewater Easement to The City of Oklahoma City for a wastewater Oklahoma City Airport Trust line connected Page 4CAMI to the new FAA of 7 Wi­Waves Building on theMarch Mike23, 2023 Monroney  Trust’s Contract for Professional Services, Project No. OCAT GEN 2312, “Multi­Year Professional Services,” in the estimated amount of $620,844.40. G. Permanent Wastewater Easement to The City of Oklahoma City for a wastewater line connected to the new FAA CAMI Wi­Waves Building on the Mike Monroney Aeronautical Center campus. H. Plans and Project Manual submitted by Frankfurt­Short­Bruza for Project No. OCAT WRWA 2304, "WRWA ­ AAR Hangar 3B Roof Replacement”, and authorization of advertisement for bids. I. Easement Agreement for Oklahoma Gas and Electric Company to provide electric services for the Oklahoma Breast Central Estate Holdings on the airport premises. J. Easement Agreement for Oklahoma Gas and Electric Company to provide electric services for the Oklahoma Air National Guard on the airport premises. K. Easement Agreement for Oklahoma Gas and Electric Company to provide electric services for the OnCue Marketing on the airport premises. L. Amendment No. 68 to the Lease Agreement with the United States of America, by and through the Department of Justice, U.S. Marshals Service, to amend the terms to allow the informal adjustment and processing of annual payments without formal amendment during the remainder of the renewal period, for Lease No. MS­ 91­L­0060 retroactive to September 1, 2022 through August 31, 2023 M. Lease Agreement with 5300 S. Portland Avenue, LLC, to renovate and lease office and warehouse space, April 1, 2023 through May 31, 2035. V. Wiley Post Airport A. Plans and Project Manual submitted by H. W. Lochner, Inc. for Project No. OCAT WPA 2316, “Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures,” and authorization of advertisement for bids. B. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit #1304 & 1305E from Dean J. and Christa C. Ritter to Michael Robert Miles Benham, effective March 23, 2023. VI. Clarence E. Page Airport A. Plans and Project Manual submitted by H.W. Lochner, Inc. for Project No. OCAT CEPA 2313, "Install 12,000 Gal Self­Serve AVGAS System,” and authorization of advertisement for bids. VII. General A. Amendment No. 1 to the Annual Maintenance Contract with Diversified Construction of Oklahoma, Inc., for Project No. OCAT GEN 2211, “Miscellaneous Services, Repairs, and Maintenance.” WRWA, WPA, CEPA. B. Amendment No. 2 to the Professional Real Estate Broker Services Agreement with CBRE, Inc., to exercise the first of two successive one (1) year Option Periods and revise certain standard language, March 26, 2023 to March 25, 2024.Trust Oklahoma City Airport WRWA, WPA, CEPA. Page 5 of 7 March 23, 2023  B. Amendment No. 2 to the Professional Real Estate Broker Services Agreement with CBRE, Inc., to exercise the first of two successive one (1) year Option Periods and revise certain standard language, March 26, 2023 to March 25, 2024. WRWA, WPA, CEPA. C. Amendment No. 3 to the Professional Real Estate Broker Services Agreement with Price Edwards & Company, LLC, to exercise the first of two successive one (1) year Option Periods and revise certain standard language, March 26, 2023 through March 25, 2024. WRWA, WPA, CEPA. D. Amendment No. 3 to the Facilities Maintenance Engineering Services Agreement with Frankfurt­Short­Bruza, P.C., Project No. OCAT GEN 2108. WRWA, WPA, CEPA. VIII. Avigation Easements A. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by J & G Estates, LLC, for land located at Lakeside Business Park Section 2, Block 3; Lots 8, 9, 10, 12 and 13. WRWA. B. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by A­Team Investments, LLC, for land located at 2839 South Portland Avenue. WRWA. C. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by Industrial Rubber, Inc., for land located at 11801 South Meridian Avenue. WRWA. D. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by 525 Tx Ref 89th OKC, LLC, 3109 Southwest 89th Street. WRWA. E. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by South Meridian Land, LLC, for land located at 25th and Meridian Business Park, Lots 1, 3 and 4. WRWA. F. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by BREV­Oklahoma, LLC, for land located at 25th and Meridian Business Park, Lots 2, 5, 6 and 7. WRWA. G. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by Kirco, LLC, for land located at 2900 South Meridian Avenue. WRWA. IX. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated March 2023. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 6 of 7 March 23, 2023 X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 7 of 7 March 23, 2023