Oklahoma City Airport Trust

AGENDA May 25, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma Oklahoma City. City Airport TrustUnless otherwise Page posted, 1 ofthe 6 Trust generally meets at 9:00May a.m.25,in2023 Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it  INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at theCity Oklahoma meeting. Any person addressing Airport Trust Pagethe Trust shall have up to three (3) May 2 of 6 minutes 25, to speak 2023 unless additional time is granted by the presiding Chair. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST May 25, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the April 27, 2023 Oklahoma City Airport Trust meeting III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of May 25, 2023 C. Budget to Actual Report as of April 2023 IV. Oklahoma City Airport Trust Budget A. Presentation – Fiscal Year 2024 Oklahoma City Airport Trust Budget Oklahoma City Airport Trust Page 3 of 6 May 25, 2023 Approve Fiscal Year 2024 Oklahoma City Airport Trust Budget.  AGENDA OKLAHOMA CITY AIRPORT TRUST May 25, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the April 27, 2023 Oklahoma City Airport Trust meeting III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of May 25, 2023 C. Budget to Actual Report as of April 2023 IV. Oklahoma City Airport Trust Budget A. Presentation – Fiscal Year 2024 Oklahoma City Airport Trust Budget B. Approve Fiscal Year 2024 Oklahoma City Airport Trust Budget. V. Will Rogers World Airport A. Professional Services Contract with MacArthur Associated Consultants, LLC, for Project No. OCAT WRWA 2402, "Terminal Apron South Phase 1.” B. Ratification and approval of Addendum No. 1 for Project No. OCAT WRWA 2304, "WRWA – AAR Hangar 3B Roof Replacement"; award the Construction Contract to Downey Contracting, LLC., in the amount of $900,900; and approve the Contract and bonds. C. Resolution authorizing the purchase of Professional Services from MacArthur Associated Consultants, LLC, to design and provide professional engineering and project management utilizing the Trust’s Project No. OCAT GEN 1910, “Multi­ Year Professional Services” Contract for “North 1000’ Rehabilitation of Runway 17R/35L,” in the estimated amount of $659,563. D. Resolution ratifying the actions of the Director of Airports, as the Trust’s General Manager, for the approval of various contracts, agreements, or other documents necessary to effectuate purchases without formal bidding as previously authorized by the Trust; and approve the agreement. E. Service Agreement with Human Animal Link of Oklahoma Foundation to operate dog therapy teams for the purpose of interacting with travelers and visitors, retroactive to March 1, 2023 through February 28, 2025. Oklahoma City Airport Trust Page 4 of 6 May 25, 2023 F. Ground Services Agreement for courtesy vehicle services with Meridian Lot, LLC  E. Service Agreement with Human Animal Link of Oklahoma Foundation to operate dog therapy teams for the purpose of interacting with travelers and visitors, retroactive to March 1, 2023 through February 28, 2025. F. Ground Services Agreement for courtesy vehicle services with Meridian Lot, LLC DBA USAPark.net., May 1, 2023 through April 30, 2024. G. Memorandum of Agreement with the Transportation Security Administration to utilize space on the Will Rogers World Airport for the storage of training aids to support the National Explosive Detection Canine Team Program, effective June 1, 2023. H. Resolution declaring Thyssenkrupp Airport Services, Inc. in default of the Construction Contract, OCAT WRWA 1920 for Passenger Boarding Bridges, dated August 22, 2019. I. Plans and Project Manual submitted by H.W. Lochner, Inc., for Project No. OCAT WRWA 2404, "Terminal Building Additional Wayfinding and Signage”, and authorization of advertisement for bids to be opened on June 28, 2023. J. Plans and Project Manual submitted by Frankfurt­Short­Bruza Associates, P.C., for Project No. OCAT WRWA 2314, "2023 Registry Building Slab Repairs,” Mike Monroney Aeronautical Center, and authorization of advertisement for bids to be opened on June 21, 2023. K. Change Order No. 3 to the Construction Contract with Hunter Mechanical & Controls, Inc., for Project No. OCAT WRWA 2120, "TRB Cooling Tower Replacement," Mike Monroney Aeronautical Center, increase of $2,725.26. L. Amendment No. 1 to the Contract for Professional Services with Poe & Associates, Inc., for Project No. OCAT WRWA 2207, “North Campus Asphalt Paving Repairs and Rehabilitation,” Mike Monroney Aeronautical Center, increase of $93,803. M. Resolution ratifying the actions of the Director in authorizing Change Order No. 3 for the temporary chiller and its appurtenances, at the Aviation Records Building, Mike Monroney Aeronautical Center, in accordance with The City of Oklahoma City Contract Pricing Agreement for Air Conditioning, Heating, Chiller, Installation/Repair and Replacement (R23­C216004), with Jackson Mechanical Service Inc. dba Jackson Boiler & Tank, in the estimated amount of $205,284.00. N. Supplement No. 4 to the Management Services Agreement with Pro­Tec Fire Services, Ltd., to amend the annual budget and exercise the third option period of the Agreement, commencing July 1, 2023, through June 30, 2024, and updating mandatory Federal Aviation Administration language. O. Resolution authorizing the purchase of Professional Services from Parkhill, to design Baggage Claim Units Replacement utilizing the Trust’s Contract for Professional Services, Project No. OCAT GEN 2312, “Multi­Year Professional Services,” in the estimated amount of $393,632. P. Supplemental Agreements No. 5 to the On Airport Rental Car Concession and Lease Agreements between the Trustees of the Oklahoma City Airport Trust and Avis Budget Car Rental, LLC dba Avis Rent A Car and Budget Rent A Car; EAN Oklahoma City Airport Trust Page 5 of 6 May 25, 2023 Holdings, LLC, dba Alamo Car Rental, Enterprise Rent­A­Car, and National Car  Services,” in the estimated amount of $393,632. P. Supplemental Agreements No. 5 to the On Airport Rental Car Concession and Lease Agreements between the Trustees of the Oklahoma City Airport Trust and Avis Budget Car Rental, LLC dba Avis Rent A Car and Budget Rent A Car; EAN Holdings, LLC, dba Alamo Car Rental, Enterprise Rent­A­Car, and National Car Rental; and TAG OKC, Inc., dba Dollar Rent A Car and Thrifty Car Rental and Supplemental Agreement No. 6 with The Hertz Corporation; to revise certain terms and provisions for reallocation of the ready return premises, and add an ACDBE goal, effective June 1, 2023. VI. Wiley Post Airport A. Resolution authorizing the purchase of Professional Services from H.W. Lochner, Inc., to design and provide professional engineering and project management for “Atlantic Aviation Hangar 14 Ramp Replacement,” utilizing the Trust’s competitively bid Project No. OCAT GEN 1910, “Multi­Year Professional Services” Contract, in the estimated amount of $195,096.70. VII. Clarence E. Page Airport VIII. General A. Amendment No. 2 to the Contract for Professional Services with ENERCON Services, Inc., for Project No. OCAT GEN 2107, “General Environmental Consulting Services.” WRWA, WPA, CEPA. B. Amendment No. 2 to the Multi­Year Professional Services Agreement with H.W. Lochner, Inc., and MacArthur Associated Consultants, LLC, Project No. OCAT GEN 1910. WRWA, WPA, CEPA. IX. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from JenJon Properties, LLC, 4616 Southwest 20th Street. WRWA. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Peachtree Properties, LLC, 7431 Northwest 85th Street. WPA. X. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated May 25, 2023 XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 6 of 6 May 25, 2023