Oklahoma City Airport Trust

AGENDA June 22, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meetsOklahoma the thirdCity Airportof Thursday Trust Pagemeeting the month. To confirm 1 of 7 dates, call (405) 316­3266. June 22, 2023  INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Oklahoma City Airport Trust Page 2 of 7 June 22, 2023 Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST June 22, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of June 22, 2023. C. Budget to Actual Report as of May 2023. IV. Will Rogers World Airport A. Final Acceptance of completed Project No. OCAT WRWA 2120, “TRB Cooling Tower Replacement” at Mike Monroney Aeronautical Center, with Hunter Mechanical & Controls, Inc., and placing the Maintenance Bond into effect. B. Amendment No. 1 to the Professional Services Agreement with Mead & Hunt, Oklahoma City Airport Inc., Trust for Project No. OCATPage 3 of 7 2309, "Terminal Area MasterJune WRWA 22, to Plan,” 2023  AGENDA OKLAHOMA CITY AIRPORT TRUST June 22, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of June 22, 2023. C. Budget to Actual Report as of May 2023. IV. Will Rogers World Airport A. Final Acceptance of completed Project No. OCAT WRWA 2120, “TRB Cooling Tower Replacement” at Mike Monroney Aeronautical Center, with Hunter Mechanical & Controls, Inc., and placing the Maintenance Bond into effect. B. Amendment No. 1 to the Professional Services Agreement with Mead & Hunt, Inc., for Project No. OCAT WRWA 2309, "Terminal Area Master Plan,” to increase $25,000, and to amend certain other terms and conditions. C. Amendment No. 1 to the Contract for Professional Services with Olsson, Inc., for Project No. OCAT WRWA 2208, “South Campus Asphalt Paving Repairs and Rehabilitation,” Mike Monroney Aeronautical Center, to increase $61,590, and to amend certain other terms and conditions. D. Amendment No. 1 to the Construction Contract with Crossland Heavy Contractors, Inc., for Project No. OCAT WRWA 2206, "Landside Wayfinding," to increase $105,350.00; Change Order No. 3, to increase $41,690.64 and to increase 96 calendar days. E. Amendment No. 2 to the Contract for Professional Services with Olsson, Inc. (formerly Olsson Associates, Inc.), for Project No. OCAT WRWA 1618, “Repair Mike Monroney Boulevard,” Mike Monroney Aeronautical Center, to increase $209,485, and to amend certain other terms and conditions. F. Amendment No. 3 to the Construction Contract with First Water Contracting, LLC, for Project No. OCAT WRWA 2307, "Parking Lot 2 Pavement Rehabilitation," to decrease $828,238.75; Final Acceptance of completed project and placing the Maintenance Bond into effect. Oklahoma City Airport Trust Page 4 of 7 June 22, 2023 G. Amendment No. 3 to Passenger Airline Use and Operations Agreement for Non­  F. Amendment No. 3 to the Construction Contract with First Water Contracting, LLC, for Project No. OCAT WRWA 2307, "Parking Lot 2 Pavement Rehabilitation," to decrease $828,238.75; Final Acceptance of completed project and placing the Maintenance Bond into effect. G. Amendment No. 3 to Passenger Airline Use and Operations Agreement for Non­ Signatory Carriers with Allegiant Air, LLC, to exercise the third of three one­year renewal options, and to amend certain other terms and conditions, July 1, 2023 through June 30, 2024. H. Amendment No. 4 to the Construction Contract with Duit Construction Co., Inc., for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­31 Phase II,” to increase $31,567.26 and to increase nine (9) calendar days. I. Change Order No. 8 to the Construction Contract with Wynn Construction Co., Inc., for Project No. OCAT WRWA 2005, "Terminal Building Roof Repairs and Replacement," to increase 89 calendar days. J. Supplement No. 5 to the Management Services Agreement with ABM Aviation, Inc., to exercise the second (2) two­year renewal option period, retroactive to July 1, 2022 through June 30, 2024, to approve the annual operational budget for FY 24, and to amend certain other terms and conditions. K. Resolution rejecting the bids from May 24, 2023, for Project No. OCAT WRWA 2311, “6921 S Meridian – Old ARFF Building Roof Replacement”; Plans and Project Manual submitted by C. H. Guernsey & Company for Project No. OCAT WRWA 2406, "6921 S Meridian – Old ARFF Building Roof Replacement,” and authorization of advertisement for bids. L. Reimbursement Agreement with Phillips 66 Carrier LLC, to relocate equipment servicing the Airport’s fuel farm in the estimated amount of $974,529. M. Resolution authorizing the purchase of Professional Services from C.H. Guernsey & Company, to design and provide professional engineering and project management for “Walkway Modernization,” utilizing the Trust’s competitively bid Project No. OCAT GEN 2312, “Multi­Year Professional Services” Contract, in the estimated amount of $103,874. N. Amendment No. 1 to Fuel Services Agreement with Glenn Oil Company, LLC, to extend the term and amend certain other terms and conditions, July 1, 2023 through December 31, 2023. O. Amendment No. 2 to the Lease Agreement with Metro Technology Centers School District No 22, to exercise the second of nine (9) successive one­year option periods, July 1, 2023 through June 30, 2024 and to adjust other terms and conditions as agreed by the parties. V. Wiley Post Airport A. Resolution ratifying the actions of the Director in approving a Contract for Professional Services with KSA Engineers, Inc., to provide design services for Project No. OCAT WPA 2403, “Construct New Airport Traffic Control Tower,” in the estimated amount of $324,735. B. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit Oklahoma City Airport #2400 Trust from John Pinion toPage 5 of 89 Husky 7 LLC, effective June 22, 2023. June 22, 2023  Project No. OCAT WPA 2403, “Construct New Airport Traffic Control Tower,” in the estimated amount of $324,735. B. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit #2400 from John Pinion to Husky 89 LLC, effective June 22, 2023. VI. Clarence E. Page Airport A. Resolution authorizing the purchase of Professional Services from H.W. Lochner, Inc., to design and provide professional engineering and project management for “Runway 17R­35L PAPI and Wind Cone Rehabilitation,” utilizing the Trust’s competitively bid Project No. OCAT GEN 1910, “Multi­Year Professional Services” Contract, in the estimated amount of $111,557.48. B. Assignment and Assumption Agreement with the Oklahoma City Airport Trust, The Nobles Estate Revocable Trust and Robert K. or Wanda J. Ross for Block 1, Lot 4 Lease Agreement at Clarence E. Page Airport as a hangar site for storage of a privately owned aircraft, effective June 22, 2023 through December 31, 2025. VII. General A. Audit Contract with Allen, Gibbs, & Houlik, L.C., to extend the term, by one year, for the performance of the FY 2022­2023 annual audit of the funds, books, accounts, and fiscal affairs of the Oklahoma City Airport Trust and Airports Enterprise Fund, and comply with requirements of the Single Audit Act, in the amount of $46,473, effective July 1, 2023 through June 30, 2024. WRWA, WPA, CEPA. B. Resolution providing authority to the Municipal Counselor’s Office to settle, release, prosecute, or defend claims or lawsuits of The Oklahoma City Airport Trust in an amount not to exceed $50,000 upon the Municipal Counselor’s Office determining that such action is reasonable and in the best interest of The Oklahoma City Airport Trust. WRWA, WPA, CEPA. C. Resolution authorizing the purchase of janitorial supplies from Waxie Sanitary Supply, utilizing the City of Oklahoma City Contract R24­C223006, in an estimated amount of $200,000, July 1, 2023, through June 30, 2024. WRWA, WPA. D. Project Manual for Project No. OCAT GEN 2401, “Electrical and Street Lighting Maintenance and Repairs,” and authorization of advertisement for bids. WRWA, WPA, CEPA. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Timothy and Shannon Long, 4101 Southwest 127th Street, B8L5, The Preserve at Parkside Phase 3. WRWA. B. Avigation and Hazard Easement accepted by the City of Oklahoma City and the Oklahoma City Airport Trust from Landmark Land Company, LLC; various lots in Block 8 and Block 9 of The Preserve at Parkside Phase 3. WRWA. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Landmark Fine Homes, LP; Lot 11, Block Oklahoma City Airport 8 andTrust PagePreserve Lot 12, Block 9 of The 6 of 7 at Parkside Phase 3. WRWA. June 22, 2023  Block 8 and Block 9 of The Preserve at Parkside Phase 3. WRWA. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Landmark Fine Homes, LP; Lot 11, Block 8 and Lot 12, Block 9 of The Preserve at Parkside Phase 3. WRWA. D. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Garco Leasing, LLC, 14100 South Meridian Avenue. WRWA 3. E. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from DPI Ann Arbor, LLC, 3000 South Ann Arbor Avenue and 3016 South Ann Arbor Avenue. WRWA. F. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from KG SC Holdings, L.L.C., 7720 Northwest 85th Terrace. WPA. G. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Daniel and Kristi Whitmill, 4133 Southwest 127th Street, B8L1, The Preserve at Parkside Phase 3. WRWA. H. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Landmark True Investments, LLC, S.W. 119th Street and MacArthur Blvd, Manning Estates Section 1. WRWA. IX. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated June 22, 2023. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 7 of 7 June 22, 2023