Oklahoma City Airport Trust

AGENDA August 24, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November andAugust Page 1 of 5 December when it 24, 2023 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 5 AGENDA August 24, 2023 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST August 24, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of July 27, 2023 meeting. III. Director's Report A. Presentation – Airport Updates B. Delinquent Accounts Receivable C. Construction Projects Status Report as of August 24, 2023. D. Budget to Actual Report as of July 2023. IV. Will Rogers World Airport A. Project No. OCAT WRWA 2406, “6921 S. Meridian – Old ARFF Building Roof Replacement”; award the Construction Contract to Globe Construction Company in the amount of $691,000; and approve the Contract and bonds. B. Amendment No. 1 to the Construction Contract with Ellsworth Construction OKC, dba A­Tech Paving for Project No. OCAT WRWA 2207, "North Campus Asphalt Paving Repairs," Mike Monroney Aeronautical Center to increase $81,007.80; and Change Order No. 1 to increase $12,154.91. C. Amendment No. 1 to the Construction Contract with Wynn Construction Co., Inc. for Project No. OCAT WRWA 2005, "Terminal Building Roof Repairs and Replacement," increase of $22,710; and Change Order No. 10 increase of $38,837.80 and 19 calendar days. D. Amendment No. 2 to the Contract for Professional Services with Poe & Associates, Inc., for Project No. OCAT WRWA 2207, “North Campus Asphalt Paving Repairs and Rehabilitation,” Mike Monroney Aeronautical Center, increase of $83,672.60. E. Amendment No. 2 to Services Agreement with the Transportation Security Clearinghouse, to modify certain terms in the Agreement to reflect an increase in the fingerprint fees for security badging retroactive to March 28, 2022. F. Amendment No. 6 to the Construction Contract with Duit Construction Co., Inc., for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­31Trust Oklahoma City Airport Phase II,” to increase $150,451.92 Page 3 of 5 and to increase ten (10) calendar August days. 24, 2023  the fingerprint fees for security badging retroactive to March 28, 2022. F. Amendment No. 6 to the Construction Contract with Duit Construction Co., Inc., for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­31 Phase II,” to increase $150,451.92 and to increase ten (10) calendar days. G. Change Order No. 1 to the Construction Contract with Hunter Mechanical & Controls, Inc., for Project OCAT WRWA 2306, “Civil Aeromedical Institute Chiller Replacement,” Mike Monroney Aeronautical Center, increase of $17,149.72. H. Resolution authorizing the purchase of two Glaval Universal shuttle buses from Creative Bus Sales, utilizing State Contract SW0797C, with certain optional items as described in the attached price quote, in the amount of $282,986. I. Ground Services Agreement for courtesy vehicle services with Char Hotels LLC dba Holiday Inn Oklahoma City Airport. J. Professional Services Agreement for Branding and Consulting Services with Nominee Designs, LLC, September 1, 2023, through August 31, 2028. K. Supplemental Agreement No. 7 to Lease and Operations Agreement with AAR Aircraft Services, Inc., to retrofit Hangar 1B with a tail slot extension, to extend the lease term, and to amend certain other terms and conditions as agreed by the parties. V. Wiley Post Airport A. Ratification and approval of Addendum No. 1 for Project No. OCAT WPA 2316, “Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures”; award the Construction Contract to Duit Construction Co., Inc. in the amount of $10,316,243.87; and approve the Contract and bonds. B. Plans and Project Manual submitted by C. H. Guernsey & Company, for Project No. OCAT WPA 2413, “Hangars 2, 3, and Metrea Building Roof Replacements,” and authorization of advertisement for bids. C. Resolution ratifying the actions of the Director of Airports, as the Trust’s General Manager, for the approval of a contract or other documents with ADB Safegate, LLC, necessary to effectuate purchases without formal bidding as previously authorized by the Trust; approve the agreement. VI. Clarence E. Page Airport A. Plans and Project Manual submitted by H.W. Lochner, Inc., for Project No. OCAT CEPA 2407 “Runway 17R­35L PAPI and Wind Cone Rehabilitation,” and advertisement for bids. B. Assignment and Assumption Agreement with the Oklahoma City Airport Trust, Dr. Arnold A. Angelici, Jr. and Dennis Warren for Block 8, Lot 1 Lease Agreement at Clarence E. Page Airport as a hangar site for storage of a privately owned aircraft, effective August 24, 2023 through December 31, 2027. VII. General OklahomaA. Project City Airport No. OCAT GEN 2401, Trust Page 4“Electrical of 5 and Street Lighting Maintenance and August 24, 2023 Repairs”; award the Annual Maintenance Contracts to Dane & Associates Electric  effective August 24, 2023 through December 31, 2027. VII. General A. Project No. OCAT GEN 2401, “Electrical and Street Lighting Maintenance and Repairs”; award the Annual Maintenance Contracts to Dane & Associates Electric Co. and Libra Electric Company, for 365 calendar days or a not­to­exceed amount of $300,000 each; and approve the Contracts and bonds. WRWA, WPA, CEPA. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from MYM Properties, LLC, 3725 South Portland Avenue, Block 1, Lots 1­6. WRWA. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Mid­Continent Realty & Investment, LLC, various lots located in Blocks 1 through 4 in Rockwell Industrial Park. WPA. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Jose A. and Maria Roberta Realzola, 2701 South Utah Avenue. WRWA. IX. Requistions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated August 24, 2023. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 5 of 5 August 24, 2023