Oklahoma City Airport Trust

AGENDA September 28, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November and Page 1 of 6 December when it September 28, 2023 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 6 AGENDA September 28, 2023 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST September 28, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes from August 24, 2023 meeting. III. Director's Report A. Airport Update and Presentation B. Delinquent Accounts Receivable C. Construction Projects Status Report as of September 28, 2023. D. Budget to Actual Report a of August 2023. IV. Will Rogers World Airport A. Project No. OCAT WRWA 2412, “Terminal Building Additional Wayfinding and Signage,” to award the Construction Contract to Synergy Signs and Services, LLC in the amount of $338,205; and approve the Contract and Bonds. B. Ratification and approval of Addendum No. 1 for Project No. OCAT WRWA 2308, “Passenger Boarding Bridge Replacement ­ Phase I,” award the Construction Contract to JBT AeroTech Corporation in the amount of $6,726,921; and approve the Contract and bonds. C. Ratification and approval of Addendum No. 1 for Project No. OCAT WRWA 2315, “Thomas P. Stafford Emergency Generator Replacement,” Mike Monroney Aeronautical Center; award the Construction Contract to Electrical Solutions of Oklahoma, Inc. in the amount of $1,058,700; and approve the Contract and bonds. D. Ratification and approval of Addendum No. 1 for Project No. OCAT WRWA 2410, "Multi­Bay Maintenance Facility Addition”; award the Construction Contract to Shiloh Enterprises Inc. in the amount of $4,470,000; and approve the Contract and bonds. E. Amendment No. 1 to the Construction Contract with CGC, LLC, for Project No. OCAT WRWA 2305, "Rehabilitate Terminal Access Roadways – Phase 2," to increase $67,263 and increase 46 calendar days; and Change Order No. 1 to increase $36,834.54 and increase 10 calendar days. OklahomaF. Amendment City Airport Trust No. 2 to the Page Contract for Professional Services with 3 of 6 Olsson, September 28, Inc. 2023for Project No. OCAT WRWA 2208, “South Campus Asphalt Paving Repairs and  OCAT WRWA 2305, "Rehabilitate Terminal Access Roadways – Phase 2," to increase $67,263 and increase 46 calendar days; and Change Order No. 1 to increase $36,834.54 and increase 10 calendar days. F. Amendment No. 2 to the Contract for Professional Services with Olsson, Inc. for Project No. OCAT WRWA 2208, “South Campus Asphalt Paving Repairs and Rehabilitation” Mike Monroney Aeronautical Center, increase of $40,992. G. Amendment No. 7 to the Construction Contract with Duit Construction Co., Inc., for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­31 Phase II,” to increase $6,924.48. H. Change Order No. 2 to the Construction Contract with Ellsworth Construction OKC dba A­Tech Paving for Project No. OCAT WRWA 2208, "South Campus Asphalt Paving Repairs and Rehabilitation," Mike Monroney Aeronautical Center, to increase $71,108.30 and to increase 19 calendar days. I. Plans and Project Manual submitted by C.H. Guernsey & Company for Project No. OCAT WRWA 2411, "Metro Tech – Center Roof Overlay,” and authorization of advertisement for bids. J. Ground Services Agreement for limousine services with Axum Transport LLC dba Backstage Limo. K. Ground Services Agreement for limousine services with City Limousine, Inc., dba Kings Worldwide Transportation. L. Transportation Network Company Operations Agreement for transportation services with Lyft, Inc. M. Transportation Network Company Operations Agreement for transportation services with Rasier, LLC. N. Transportation Network Company Operations Agreement for transportation services with WRIDZ, LLC. O. Resolution of the Oklahoma City Airport Trust approving Change Order No. 1 for an additional six months of the temporary chiller and its appurtenances at the Civil Aerospace Medical Institute (“CAMI”) Building, Mike Monroney Aeronautical Center, in accordance with The City of Oklahoma City Contract Pricing Agreement for Air Conditioning, Heating, Chiller, Installation/Repair and Replacement (R23­C216004), with Jackson Mechanical Service Inc. dba Jackson Boiler and Tank, in the estimated amount of $174,972. P. Resolution of the Oklahoma City Airport Trust authorizing the purchase of one 2023 John Deere 410 P­Tier Backhoe Loader from CL Boyd utilizing State Contract, SW0192, in the estimated amount of $153,540.00. Q. Assignment and Assumption Agreement with the Oklahoma City Airport Trust (“Trust”) and TK Airport Solutions, Inc. who is authorized to conduct business in the State of Oklahoma (“Assignee”). V. Wiley Post Airport A. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit #1806 from Weston K. Solomon Oklahoma City Airport Trust to Northwest Antigen Lab, September Page 4 of 6 LLC effective 28, 2023 September 28, 2023.  V. Wiley Post Airport A. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit #1806 from Weston K. Solomon to Northwest Antigen Lab, LLC effective September 28, 2023. B. Supplemental Agreement No. 3 to Lease and Operations Agreement with the United States of America, Department of Transportation, Federal Aviation Administration, to extend the lease term, reduce the square footage, increase the rent, and amend certain other terms and conditions as agreed by the parties on the Manufacturing & Inspection District Offices (MIDO) Facility at Wiley Post Airport. VI. Clarence E. Page Airport VII. General A. Professional Services Agreement for Web Design and Development Services with Medium Giant, October 1, 2023, through September 30, 2028. WRWA, WPA, CEPA. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from HIX Industries, Inc., 4705 Dougherty Place and 4713 Dougherty Place; Lots 14 and 15 in Block 3 of Lakeside Business Park Section 2. WRWA. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Plumbers and Pipefitters Local Union No. 344 Real Estate Trust, located at 4335 Southwest 44th Street. WRWA. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Zameen Development Group, LLC, 3224 Southwest 59th Street, Lots 4 and 5 in Block 2 of McLemore Addition. WRWA. D. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Oklahoma City Food Bank, Inc., 3355 South Perdue. WRWA. IX. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated September 28, 2023. X. Items Requiring Separate Vote A. Resolution authorizing the Municipal Counselor’s Office and outside counsel, Anderson and Kreiger, to file an appeal of the Transportation Security Administration’s denial of the Oklahoma City Airport Trust’s Petition for Reconsideration on the National Amendment, TSA­NA­23­02. and/or Enter into executive session on the advice of the Municipal Counselor’s Office to receive confidential communications from its attorney regarding potential litigation Oklahoma City Airport Trust and sensitive Page 5 of security information 6 involving the TransportationSeptember Security 28, 2023 X. Items Requiring Separate Vote A. Resolution authorizing the Municipal Counselor’s Office and outside counsel, Anderson and Kreiger, to file an appeal of the Transportation Security Administration’s denial of the Oklahoma City Airport Trust’s Petition for Reconsideration on the National Amendment, TSA­NA­23­02. and/or Enter into executive session on the advice of the Municipal Counselor’s Office to receive confidential communications from its attorney regarding potential litigation and sensitive security information involving the Transportation Security Administration, Airport Security Program National Amendment, TSA­NA­23­02, Aviation Worker Screening and the Oklahoma City Airport Trust’s Petition for Reconsideration, and the Transportation Security Administration’s Disposition of Petition for Reconsideration, as authorized by 25 O.S. (2022 Supp.) §§ 307(B) (4), (7) and (11), because disclosure would seriously impair the ability of the public body to discuss the potential litigation in the public interest and contains sensitive security information that must remain confidential under federal law, 5 USC §552 and 49 CFR parts 15 and 1520. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 6 of 6 September 28, 2023