Oklahoma City Airport Trust

AGENDA February 22, 2024 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust Meeting each month except in November and Page 1 of 6 December when it February 22, 2024 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Meeting Page 2 of 6 AGENDA February 22, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST February 22, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – January 25, 2024 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of February 14, 2024 C. Construction Projects Status Report as of February 22, 2024 D. Budget to Actual Report as of January 2024 E. Public Parking Facilities – Profit and Loss Statement – 2nd Quarter FY 2024 F. Financial Statements – 2nd Quarter FY 2024 IV. Will Rogers World Airport A. Professional Services Contract for consulting services with Allford Hall Monaghan Morris LLC, Project No. OCAT WRWA 2427, New Parking Garage, not­to­ exceed $102,250. B. Supplement No. 3 to the Lease Agreement with Mustang Fuel Corporation, to extend the current option period and term, revise rentals, and update certain other lease provisions for the purpose of operating a corporate hangar facility, retroactive to January 1, 2024 through December 31, 2029. C. Amendment No. 1 to the Program Management Services Agreement with Kirkpatrick Project Management Incorporated, Project No. OCAT WRWA 2421, Hangar 4 Program Management Services, updating certain terms and conditions. D. Amendment No. 10 to the Management Contract with First Transit, Inc., to extend the 2024 Annual Budget for the shuttle bus operations and maintenance services for the Consolidated Rental Car Facility, effective March 1, 2024 through September 30, 2024, estimated cost $1,191,462. E. Change Order No. 1 to the Construction Contract with W.L. McNatt & Company for Project No. OCAT WRWA 2310, Headquarters Building Envelope Repairs, Mike Monroney Aeronautical Oklahoma City Airport Trust Meeting Page 3 of 6 Center, increase of 37 calendar days. February 22, 2024  September 30, 2024, estimated cost $1,191,462. E. Change Order No. 1 to the Construction Contract with W.L. McNatt & Company for Project No. OCAT WRWA 2310, Headquarters Building Envelope Repairs, Mike Monroney Aeronautical Center, increase of 37 calendar days. F. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout. G. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2205, LED Street and Parking Lot Lighting for OCAT, Mike Monroney Aeronautical Center. H. Memorandum of Agreement with the Transportation Security Administration to update or modify certain projects at Will Rogers World Airport to meet the Planning Guidelines and Design Standards in accordance with the Checked Baggage Inspection System Remediation Program. I. Resolution ratifying the actions of the Director of Airports for the approval of a sole source purchase from Wetherbee Electric, Inc., for the equipment, parts, supplies, and service of the Airport Parking Access and Revenue Control System for the North Covered Parking Lot Project, and the replacement of equipment, parts, supplies, and service of the Airport Access and Revenue Control System for the South Covered Parking Lot, estimated cost $400,000. J. Resolution ratifying the actions of the Director of Airports for the approval of the rental of a temporary generator and its appurtenances, and purchase of services to install and remove the temporary generator and its appurtenances, at the Thomas P. Stafford Building, Mike Monroney Aeronautical Center, in accordance with The Oklahoma City Airport Trust's Annual Maintenance Contract for Project No. OCAT GEN 2401, Electrical and Street Lighting Maintenance and Repairs with Libra Electric Company, estimated cost $124,560. K. Resolution authorizing the purchase of two Glaval Universal shuttle buses from Creative Bus Sales, utilizing State Contract SW0797C, with certain optional items as described in the attached price quote, estimated cost $282,986. V. Wiley Post Airport A. Final Acceptance of completed Project with Libra Electric Company, Project No. OCAT WPA 2301, Terminal Bldg Electrical Rehabilitation and Backup Generator, and placing the Maintenance Bond into effect. B. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 2103 from Ron Laughlin to James Jefferson Tyler, effective February 22, 2024. VI. Clarence E. Page Airport A. Lease Agreement with Doug Andresen for an individual aircraft hangar site for storage of a privately owned aircraft, Block 3, Lot 9, retroactive to January 1, 2024 through December 31, 2028. B. Lease Agreement with John E. Bottrell, II for an individual aircraft hangar site for storage of a privately owned aircraft, Block 9, Lot 8, retroactive to January 1, Oklahoma City Airport 2024Trust Meeting through Page December 31, 4 of 6 2028. February 22, 2024  2024 through December 31, 2028. B. Lease Agreement with John E. Bottrell, II for an individual aircraft hangar site for storage of a privately owned aircraft, Block 9, Lot 8, retroactive to January 1, 2024 through December 31, 2028. C. Lease Agreement with Sam Edwards for an individual aircraft hangar site for storage of a privately owned aircraft, Block 6, Lot 7, retroactive to January 1, 2024 through December 31, 2028. D. Lease Agreement with Kristin D. Grubbs for an individual aircraft hangar site for storage of a privately owned aircraft, Block 1, Lot 5, retroactive to January 1, 2024 through December 31, 2028. E. Lease Agreement with Steve R. and Karen S. Kurtz for an individual aircraft hangar site for storage of a privately owned aircraft, Block 5, Lot 7, retroactive to January 1, 2024 through December 31, 2028. F. Lease Agreement with Peter J. Smith for an individual aircraft hangar site for storage of a privately owned aircraft, Block 6, Lot 10, retroactive to January 1, 2024 through December 31, 2028. G. Resolution ratifying the actions of the Director of Airports for the approval of a software service agreement with 1200.aero, Inc., necessary to effectuate purchases without formal bidding as previously authorized by the Trust. VII. General A. Professional Services Contract with Parkhill, for Project No. OCAT GEN 2414, Facilities Maintenance Engineering Services Agreement. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from EdgeX Data Center, LLC, 4442 Newcastle Road. Will Rogers World Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Garco Leasing, LLC, 14120 South Meridian Avenue. Will Rogers World Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Reddirt Leasing, LLC, 2808 Bates Avenue. Will Rogers World Airport. D. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Oscar Rivas, 4005 SW 27th Street. Will Rogers World Airport. E. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from from Larry Herd and Chevella Herd, 7141 NW 80th Street. Wiley Post Airport. IX. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions Oklahoma City Airport Trust Meeting Page 5 of 6 February 22, 2024 previously paid. IX. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated February 22, 2024. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Meeting Page 6 of 6 February 22, 2024