Oklahoma City Airport Trust

AGENDA March 28, 2024 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November and March Page 1 of 6 December when it 28, 2024 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 6 AGENDA March 28, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST March 28, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Elect Vice­Chairperson of the Oklahoma City Airport Trust, effective March 28, 2024. III. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – February 22, 2024 IV. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of March 28, 2024 C. Budget to Actual Report as of February 2024 V. Will Rogers World Airport A. Final Acceptance of completed Project with Duit Construction Co., Inc., Project No. OCAT WRWA 2210, Rehabilitation/Reconstruction of Runway 13­31 Phase II, and placing the Maintenance Bond into effect. B. Final Acceptance of completed Project with Downey Contracting, LLC, Project No. OCAT WRWA 2304, WRWA – AAR Hangar 3B Roof Replacement, and placing the Maintenance Bond into effect. C. Ratifying the actions of the Director of Airports for the approval of Addenda Nos. 1 through 4; awarding and approving the Hangar 4 Construction Management at Risk Services Agreement to JE Dunn Construction Company, Project No. OCAT WRWA 2433, Hangar 4 Construction Management at Risk Services for Will Rogers World Airport, $443,830.48 for preconstruction services and the total cost of the work plus 5.5% for construction services. D. Ratifying and approving Addendum No. 1; awarding a construction contract to Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2418, Passenger Boarding Bridge Replacement – Phase II, $3,340,999; and approving the Contract and bonds. E. Ratifying and approving Addendum No. 1; adopting a Resolution authorizing the extention of time to award contract; awarding a construction contract to Five Star Airport Alliance, Project No. OCAT WRWA 2422, Federal Inspection Services Facility – Baggage Handling System, $894,622; and approving the Contract and bonds. Oklahoma City Airport Trust Page 3 of 6 March 28, 2024 F. Amendment No. 1 to the Concession Services Agreement with Airport Express,  extention of time to award contract; awarding a construction contract to Five Star Airport Alliance, Project No. OCAT WRWA 2422, Federal Inspection Services Facility – Baggage Handling System, $894,622; and approving the Contract and bonds. F. Amendment No. 1 to the Concession Services Agreement with Airport Express, Inc., for taxicab and shuttle services, exercising the one additional one­year Option Period extending the expiration date to March 31, 2025, and to revise certain other terms and provisions of the original agreement, effective April 1, 2024. G. Amendment No. 1 and Change Order No. 1 to the Construction Contract with Rudy Construction Co. for Project No. OCAT WRWA 2004, North Covered Parking Lot, net increase of $35,547.32, and increase of 3 calendar days. H. Change Order No. 3 to the Construction Contract with Globe Construction Company, Project No. OCAT WRWA 2406, 6921 S. Meridian – Old ARFF Building Roof Replacement, increase of $1,891.72. I. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 1618, Repair Mike Monroney Boulevard, Mike Monroney Aeronautical Center. J. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2109, Logistics Support Facility Fire Sprinkler Replacement – East Side, Mike Monroney Aeronautical Center. K. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2319, Terminal Restrooms Renovation– Phase I. L. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2345, Multi­Purpose Building Parking Lot Joint and Pavement Repair, Mike Monroney Aeronautical Center. M. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2408, Walkway Modernization. N. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2424, Baggage Claim Unit Replacement. O. Requesting to reject one bid received from Boingo Wireless in response to RFP­ OCAT­2402 and resolicit requests for Proposals of a Professional Services Agreement for Wireless Implementation and Maintenance Services, RFP­OCAT­ 2402A. P. Assignment and Assumption Agreement with Oshkosh Aerotech, LLC (formerly JBT AeroTech Corporation), who is authorized to conduct business in the State of Oklahoma. Q. Resolution authorizing the purchase of one 2025 Freightliner 114SD Tandem Runway De­Icer Truck, from Premier Truck Group, utilizing State Contract SW0035T, with certain optional items as described in the attached price quote, estimated cost $311,729. R. Resolution ratifying the actions of the Director for the approval of Change Order No. 1 for the chiller, cooling tower and air handling unit replacements, at the Hangar 9 building, Mike Monroney Aeronautical Center, in accordance with The Oklahoma Oklahoma City Airport Trust City Airport Trust’s Contract for Professional Services, Page 4 of 6 Project March No. 28, 2024  R. Resolution ratifying the actions of the Director for the approval of Change Order No. 1 for the chiller, cooling tower and air handling unit replacements, at the Hangar 9 building, Mike Monroney Aeronautical Center, in accordance with The Oklahoma City Airport Trust’s Contract for Professional Services, Project No. OCAT GEN 2312, Multi­Year Professional Services agreement with C.H. Guernsey & Company, in the estimated amount of $39,375. VI. Wiley Post Airport A. Reimbursable Agreement with the Federal Aviation Administration for the Relocation Siting Assessment Study of a Non­Federal Air Traffic Control Tower. B. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 1410 for AP Aero LLC, retroactive to the effective date of transfer, September 28, 2017. VII. Clarence E. Page Airport A. Lease Agreement with James and Arlene Duea Living Trust for an individual aircraft hangar site for storage of a privately owned aircraft, Block 7, Lot 10, retroactive to January 1, 2024 through December 31, 2028. B. Lease Agreement with Michael Broomfield for an individual aircraft hangar site for storage of a privately owned aircraft, Block 9, Lot 10, retroactive to January 1, 2024 through December 31, 2028. C. Lease Agreement with Larry K. Hudson for an individual aircraft hangar site for storage of a privately owned aircraft, Block 7, Lot 9, retroactive to January 1, 2024 through December 31, 2028. VIII. General A. Professional Services Contract with Frankfurt­Short­Bruza Associates, P.C., for Project No. OCAT GEN 2414, Facilities Maintenance Engineering Services Agreement. B. Amendment No. 1 to the Professional Services Agreement with DKMG Consulting, LLC, for various on­call consulting services, extending the expiration of the second and final renewal term to June 3, 2025, and to revise certain other terms and provisions of the original agreements, effective June 4, 2024. C. Amendment No. 2 to the Annual Maintenance Contract with Diversified Construction of Oklahoma, Inc., for Project No. OCAT GEN 2211, Annual Miscellaneous Services, Repairs, and Maintenance, to renew the Contract for its second renewal period and to revise certain other terms and provisions of the original agreement. D. Amendment No. 2 to the Annual Maintenance Contract with Rudy Construction Co. for Project No. OCAT GEN 2213, Annual Paving Maintenance and Repairs, increase of $350,000; and to revise certain other terms and provisions of the original agreements. E. Amendment No. 3 to the Professional Real Estate Broker Services Agreement with CBRE, Inc., to exercise the second of two successive one year Option Periods Oklahoma City Airport and revise certain Page Trust standard 5 of 6language, effective March 26, 202428, March to 2024 March  original agreements. E. Amendment No. 3 to the Professional Real Estate Broker Services Agreement with CBRE, Inc., to exercise the second of two successive one year Option Periods and revise certain standard language, effective March 26, 2024 to March 25, 2025. F. Amendment No. 4 to the Professional Real Estate Broker Services Agreement with Price Edwards & Company, LLC, to exercise the second of two successive one year Option Periods and revise certain standard language, effective March 26, 2024 through March 25, 2025. IX. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Yassine Attaoui, 3618 Newcastle Road. Will Rogers World Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Delgado Construction, Inc., 3827 SW 29th Street. Will Rogers World Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from London Investments, LLC, 3216 Cooke Way and 3220 Cooke Way. Will Rogers World Airport. D. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from RFA Land, LLC, SW 104th and May Avenue. Will Rogers World Airport. X. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated March 28, 2024. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 6 of 6 March 28, 2024