Oklahoma City Airport Trust

AGENDA April 25, 2024 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November and December Page 1 of 6 when it April 25, 2024 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 6 AGENDA April 25, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST April 25, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting March 28, 2024 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable C. Construction Projects Status Report as of April 25, 2024 D. Budget to Actual Report as of March 2024 IV. Will Rogers World Airport A. Ratifying and approving Addendum Nos. 1 and 2; awarding a construction contract to Libra Electric, Project No. OCAT WRWA 2205, LED Street and Parking Lot Lighting, $1,636,000; and approving the Contract and bonds. B. Ratifying and approving Addendum Nos. 1 and 2; awarding a construction contract to Downey Contracting, LLC, Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, $9,384,500; and approving the Contract and bonds. C. Supplement No. 7 to the Lease Agreement with Aero Oklahoma, LLC to expand their parking facility, extend the term, revise rentals, and update certain other lease provisions for the purpose of conducting an air cargo freight operation, retroactive to March 7, 2024. D. Amendment No. 2 to the Construction Contract and Final Acceptance of completed Project with Ellsworth Construction OKC dba A­Tech Paving, for Project No. OCAT WRWA 2207, North Campus Asphalt Paving Repairs, Mike Monroney Aeronautical Center, and placing the Maintenance Bond into effect. E. Amendment No. 6 to the Professional Services Contract for engineering services with Cowan Group Engineering, LLC, for Project No. OCAT WRWA 1904, Rehabilitate Terminal Access Roadways, increase of $151,100. F. Change Order No. 1 to the Construction Contract with Shiloh Enterprises Inc., Project No. OCAT WRWA 2410, Multi­Bay Maintenance Facility Addition, increase Oklahoma City Airport Trustof $11,644.90 and 3 3 of Pagecalendar 6 days. April 25, 2024  Rehabilitate Terminal Access Roadways, increase of $151,100. F. Change Order No. 1 to the Construction Contract with Shiloh Enterprises Inc., Project No. OCAT WRWA 2410, Multi­Bay Maintenance Facility Addition, increase of $11,644.90 and 3 calendar days. G. Change Order No. 1 to the Construction Contract with Downey Contracting, LLC, Project No. OCAT WRWA 2411, Metro Tech – Center Roof Overlay, increase of 4 calendar days. H. Change Order No. 4 to the Construction Contract with CGC, LLC, Project No. OCAT WRWA 2305, Rehabilitate Terminal Access Roadways ­ Phase 2, increase of $36,640.95 and 3 calendar days. I. Ground Services Agreement for courtesy vehicle services with Meridian Lot LLC, dba USAPark.net. J. Ground Services Agreement for courtesy vehicle services with MLCV Oklahoma LLC, dba Embassy Suites by Hilton. K. Ground Services Agreement for courtesy vehicle services with Nine Hotel, LLC dba Hilton Garden Inn Oklahoma City Airport. L. Ground Services Agreement for courtesy vehicle services with Premier Hospitality Group 2 dba Hampton Inn & Suites. M. Ground Services Agreement for courtesy vehicle services with Skyline Investments, Inc., dba Courtyard by Marriott Oklahoma City Airport. N. Ground Services Agreement for courtesy vehicle services with Wichita and Affiliated Tribes dba Sugar Creek Casino. O. Resolution ratifying the action of the Director of Airports, as the Trust’s General Manager, for the approval of the Custodial Services Contract amendment at the Consolidated Rental Car Facility with R2 Consulting, LLC, necessary to effectuate purchases without formal bidding as previously authorized by the Trust. P. Resolution ratifying the actions of the Director of Airports for the approval of a temporary employment service with Robert Half, necessary to effectuate purchases without formal bidding as previously authorized by the Trust. Q. Resolution authorizing Change Order No. 1 for Terminal Restrooms Renovations in accordance with The Oklahoma City Airport Trust’s Contract for Professional Services, Project No. OCAT WRWA 2312, Multi­Year Professional Services, with Frankfurt­Short­Bruza Associates, P.C., estimated cost $122,534. R. Resolution authorizing the purchase of Professional Services from C.H. Guernsey & Company for Tunnel MEP Replacement, utilizing Project No. OCAT GEN 2312, Multi­Year Professional Services, estimated cost $200,057. S. Resolution authorizing the purchase of services from Rudy Construction Co. to repair Taxiway E shoulder, utilizing the Trust’s competitively bid Project No. OCAT GEN 2213, Paving Repairs and Maintenance, estimated cost $149,388. V. Wiley Post Airport Oklahoma City Airport Trust Page 4 of 6 April 25, 2024 A. Change Order No. 2 to the Construction Contract with Alva Roofing Company,  repair Taxiway E shoulder, utilizing the Trust’s competitively bid Project No. OCAT GEN 2213, Paving Repairs and Maintenance, estimated cost $149,388. V. Wiley Post Airport A. Change Order No. 2 to the Construction Contract with Alva Roofing Company, Project No. OCAT WPA 2413, Hangars 2, 3, and Metrea Building Roof Replacements, increase of $2,381.64 and 2 calendar days. B. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 403 from Mark Stokes to N5010T LLC, effective April 25, 2024. C. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 404­405E from Allied Asset Management LLC to Justin D. Covalt, effective April 25, 2024. D. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 1307 from Devo, LLC to N3314S LLC, effective April 25, 2024. E. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 1702 from Dream Waco, LLC to CAVU AIR, LLC, effective April 25, 2024. VI. Clarence E. Page Airport A. Lease Agreement with Legacy Aviation Services, Inc. to lease certain premises to conduct a Fixed Base Operation and a Specialized Airport Service Operation, retroactive to March 1, 2024 through February 28, 2025. B. Assignment and Assumption Agreement with Jessie Sullivan and Jordan Hornbeck for Block 1, Lot 2 Lease Agreement as a hangar site for the storage of a privately owned aircraft, effective April 25, 2024, through December 31, 2026. C. Change Order No. 3 to the Construction Contract with Globe Construction Co., Project No. OCAT CEPA 2313, Install 12,000 Gal Self­Serve AVGAS System, increase of 17 calendar days. VII. General A. Amendment No. 2 to the Annual Maintenance Contract with Southeast Plumbing & Backhoe, Inc., for Project No. OCAT GEN 2212, Utility Repairs and Maintenance, to renew the Contract for its second renewal period and to revise certain other terms and provisions of the original agreement. VIII. Easements A. Grant Permanent Easements from The Oklahoma City Airport Trust to The City of Oklahoma City, Project SC­0915, wastewater improvements. Wiley Post Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from ABC #6, L.L.C., 3800 S. MacArthur Boulevard. Will Rogers World Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Kirco, LLC, 3512 Lakeside Drive. Will Rogers World Airport. Oklahoma City Airport Trust Page 5 of 6 April 25, 2024  Boulevard. Will Rogers World Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Kirco, LLC, 3512 Lakeside Drive. Will Rogers World Airport. D. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from JPM Family Trust dated January 28, 2011, 10710 S. Portland Avenue. Will Rogers World Airport. IX. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated April 25, 2024. X. Items for Individual Consideration A. Receive Proposed Oklahoma City Airport Trust Budget for Fiscal Year 2025. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 6 of 6 April 25, 2024