Oklahoma City Airport Trust

AGENDA June 27, 2024 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November and December Page 1 of 5 when it June 27, 2024 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 5 AGENDA June 27, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST June 27, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – May 23, 2024 B. Minutes of the Oklahoma City Airport Trust Special Meeting – June 5, 2024 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of June 19, 2024 C. Construction Projects Status Report as of June 27, 2024 D. Budget to Actual Report as of May 2024 IV. Will Rogers World Airport A. Final Acceptance of completed Project with Downey Contracting, LLC, Project No. OCAT WRWA 2411, 5600 South MacArthur Blvd – Metro Tech Center Roof Overlay, and placing the Maintenance Bond into effect. B. Supplement No. 6 to the Management Services Agreement with ABM Aviation, Inc., to exercise the third and final option period of the Agreement, commencing July 1, 2024, through June 30, 2025, to approve the annual operational budget for fiscal year 2025, and to amend certain provisions of the Original Agreement. C. Ratifying and approving the Director of Airport’s approval of Amendment No. 1 to the Lease Agreement with the United States Government for the Federal Emergency Management Agency, to confirm the commencement date and other lease language, retroactive to May 31, 2024 through May 30, 2025. D. Amendment No. 3 to the Lease Agreement with Metro Technology Centers School District No 22, to exercise the third of nine (9) successive one year option periods and to amend certain terms and conditions as agreed by the parties, effective July 1, 2024 through June 30, 2025. E. Amendment No. 4 and Change Order No. 5 to the Construction Contract with CGC, LLC, Project No. OCAT WRWA 2305, Rehabilitate Terminal Access Roadways ­ Phase 2, net decrease of $12,521.30 and 39 additional calendar days. Oklahoma City Airport Trust Page 3 of 5 June 27, 2024 F. Change Order No. 1 to the Construction Contract with Downey Contracting  E. Amendment No. 4 and Change Order No. 5 to the Construction Contract with CGC, LLC, Project No. OCAT WRWA 2305, Rehabilitate Terminal Access Roadways ­ Phase 2, net decrease of $12,521.30 and 39 additional calendar days. F. Change Order No. 1 to the Construction Contract with Downey Contracting L.L.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, increase of $29,930.15. G. Change Order No. 5 to the Construction Contract with Crossland Heavy Contractors, Inc., for Project No. OCAT WRWA 2206, Landside Wayfinding, increase of $17,611.82 and 166 calendar days. H. Approval of JE Dunn Construction Company’s Statutory, Performance and Maintenance Bonds, and receive insurance, Project No. OCAT 2433, Construction of Hangar 4 retroactive to June 10, 2024. I. Reimbursable Agreement with Southwest Airline Co., to temporarily relocate airline active operations and to fund certain expenses directly affected by Airport construction projects, not to exceed $400,000, effective June 27, 2024. J. Ground Services Agreement for courtesy vehicle services with Aramark Services, Inc., dba NCED Conference Center & Hotel. K. Ground Services Agreement for courtesy vehicle services with Care Ride Solutions, LLC. L. Ground Services Agreement for limousine services with Paris Limousine of Oklahoma. M. Resolution ratifying the actions of the Director of Airports for the approval of a software access agreement with Mappedin Inc., necessary to effectuate purchases without formal bidding as previously authorized by the Trust. V. Wiley Post Airport VI. Clarence E. Page Airport A. Resolution authorizing the Fuel Pricing Policy for Trust Owned Self­Servicing Fuel Pumps, effective July 1, 2024. VII. General A. Agreement for Project Consultant Selection and Design Review Services with The City of Oklahoma City for utilization of the services of the City Engineer and the Public Works Department, effective July 1, 2024 through June 30, 2025, and setting forth compensation rates per project. B. Software Maintenance and Support Agreement with Hoover Blanket, Inc. dba Main Street Computing, effective July 1, 2024, estimated cost $13,160. C. Audit Contract with Allen, Gibbs, & Houlik, L.C., for the performance of the FY 2023­2024 annual audit of the funds, books, accounts, and fiscal affairs of the Oklahoma City Airport Trust and Airports Enterprise Fund and comply with requirements of the Single Audit Act, effective July 1, 2024 through June 30, 2025. Oklahoma City Airport Trust Page 4 of 5 June 27, 2024  C. Audit Contract with Allen, Gibbs, & Houlik, L.C., for the performance of the FY 2023­2024 annual audit of the funds, books, accounts, and fiscal affairs of the Oklahoma City Airport Trust and Airports Enterprise Fund and comply with requirements of the Single Audit Act, effective July 1, 2024 through June 30, 2025. D. Supplement No. 1 to the Service Contract with American Elevator Company, Inc., to exercise the three­year Option Period and update certain language, effective July 1, 2024 through June 30, 2027. E. Resolution authorizing the purchase of janitorial supplies from Waxie’s Enterprises, LLC dba WAXIE Sanitary Supply, utilizing the City of Oklahoma City Contract C253006, July 1, 2024, through June 30, 2025, estimated amount $290,000. VIII. Easements A. Easement Agreement for Oklahoma Gas and Electric Company to provide electric services for the Covered North Parking Lot, north side of SW 67th Street at Terminal Drive. Will Rogers World Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from 29 Lakeside, LLC, 4600 SW 29th Street. Will Rogers World Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Oklahoma Gas and Electric Company, 6359 South Independence Avenue. Will Rogers World Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 5 of 5 June 27, 2024