Oklahoma City Airport Trust

AGENDA July 25, 2024 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November and December Page 1 of 5 when it July 25, 2024 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 5 AGENDA July 25, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST July 25, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – June 27, 2024 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of July 18, 2024 C. Construction Projects Status Report as of July 25, 2024 D. Budget to Actual Report as of June 2024 IV. Will Rogers World Airport A. Agreement for Mutual Aid in Fire Emergency Services with the Secretary of the Air Force acting by and through the Commander of the 137 Special Operations Wing on behalf of the Oklahoma Air National Guard at Will Rogers World Airport, effective July 25, 2024 expiring September 30, 2028. B. Art Display Agreement is entered into with The City of Oklahoma City to provide the terms and conditions for the provision of wall space at Will Rogers World Airport to display a certain piece of public art. C. Amendment No. 1 to the Construction Contract and Partial Substantial Completion of Passenger Boarding Bridges Gate 20 and Gate 5 with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2308, Passenger Boarding Bridge Replacement – Phase I. D. Amendment No. 3 to the Professional Services Contract with Olsson, Inc., for Project No. OCAT WRWA 2208, South Campus Asphalt Paving Repairs and Rehabilitation, Mike Monroney Aeronautical Center, increase of $9,964. E. Amendment No. 3 to the Professional Services Contract for engineering services with MacArthur Associated Consultants, LLC, Project No. OCAT WRWA 2402, Rehabilitation/Reconstruct Terminal Apron, to change the original contract name, increase of $790,475.50. F. Amendment No. 3 and Change Order No. 3 to the Construction Contract with Rudy Construction Co., for Project No. OCAT WRWA 2004, North Covered Parking Oklahoma City Airport TrustLot, net increase of $176,545.13 Page 3 of 5 and 7 calendar days. July 25, 2024  increase of $790,475.50. F. Amendment No. 3 and Change Order No. 3 to the Construction Contract with Rudy Construction Co., for Project No. OCAT WRWA 2004, North Covered Parking Lot, net increase of $176,545.13 and 7 calendar days. G. Change Order No. 1 to the Construction Contract with Hunter Mechanical & Controls, Inc., Project No. OCAT WRWA 2214, Medium Voltage Transformer T6 Replacement, Mike Monroney Aeronautical Center, increase of $2,750.98. H. Change Order No. 4 to the Construction Contract with W.L. McNatt & Company, Project No. OCAT WRWA 1802, Elevator Replacement for Multiple Buildings, Mike Monroney Aeronautical Center, increase of $119,359.50 and 90 calendar days. I. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2429, Switch 49970 Replacement, Mike Monroney Aeronautical Center. J. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2500, Thomas P. Stafford Building Emergency Lighting, Mike Monroney Aeronautical Center. K. Request for Bids to be advertised for the solicitation of furniture, fixtures, and equipment for Project No. OCAT WRWA 2424, Federal Inspection Services Facility ­ Furniture, Fixtures, and Equipment. L. Resolution authorizing Professional Architectural and Engineering Services with C.H. Guernsey & Company, for Passenger Boarding Bridge Replacement ­ Phase III, utilizing Project No. OCAT GEN 2312, Multi­Year Professional Services Contract, $296,766. M. Resolution ratifying the actions of the Director of Airports for the approval of Electric Facilities Relocation Agreement with Oklahoma Gas and Electric Company, necessary to effectuate purchases without formal bidding as previously authorized by the Trust. N. Resolution ratifying the actions of the Director of Airports for the approval of a Sole Source Agreement with Assa Abloy Entrance Systems, Inc., estimated cost $1,774,125. V. Wiley Post Airport A. Plans and Project Manual to be advertised for bids, Project No. OCAT WPA 2419, Drainage Improvements – Phase 1. B. Plans and Project Manual to be advertised for bids, Project No. OCAT WPA 2431, Atlantic Aviation Hangar 14 Ramp Replacement. C. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 1606 from Ernest and Donna Williams to CAVU AIR, LLC, effective July 25, 2024. VI. Clarence E. Page Airport A. Lease Agreement with Rigid Oilfield Services, LLC for an individual aircraft hangar Oklahoma City Airport site for storage of aPage Trust privately 4 of 5 owned aircraft, Block 6, Lot 3, retroactive July 25, 2024 to January 1, 2024 through December 31, 2028.  VI. Clarence E. Page Airport A. Lease Agreement with Rigid Oilfield Services, LLC for an individual aircraft hangar site for storage of a privately owned aircraft, Block 6, Lot 3, retroactive to January 1, 2024 through December 31, 2028. VII. General A. Professional Services Contract with ENERCON Services, Inc., for Project No. OCAT GEN 2415, On­Call Multi­Year Environmental Compliance Services. B. Professional Services Contract for planning and environmental services with Mead & Hunt, Inc., for Project No. OCAT GEN 2506, On­Call Multi­Year Airport/Facility Planning, NEPA, and Environmental Services. C. Amendment No. 3 to the Professional Services Contract with YZAR, Inc., dba Funnel Design Group, to extend the Option Period and to update certain other FAA mandatory provisions. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from First Commercial Management, Inc., 4611 SW 20th Street. Will Rogers World Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Sarker Properties, LLC., 3705 SW 119th Street. Will Rogers World Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Jason and Melissa Talkington, 10901 Old Tuscany Road. Will Rogers World Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 5 of 5 July 25, 2024