Oklahoma City Airport Trust

AGENDA November 21, 2024 8:30 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the Oklahoma residents City Airport of Oklahoma TrustUnless otherwise Page City. 1 ofthe posted, 5 Trust generally meets atNovember 9:00 a.m.21,in2024 Council  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 5 AGENDA November 21, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST November 21, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – October 24, 2024 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of November 13, 2024 C. Construction Projects Status Report as of November 21, 2024 D. Budget to Actual Report as of October 2024 E. Aircraft Self­Fueling and Self­Servicing Policy Variance Requests IV. OKC Will Rogers International Airport A. Amendment No. 1 and Final Acceptance to the Construction Contract with CGC, LLC, Project No. OCAT WRWA 2435, Multi­Purpose Building Parking Lot Joint and Pavement Repairs, Mike Monroney Aeronautical Center, decrease of $2,539, and placing the Maintenance Bond into effect. B. Amendment No. 1 to the Construction Contract and Partial Substantial Completion of Passenger Elevator CAMI­2 Elevator 20 with W.L. McNatt & Company, Project No. OCAT WRWA 1802, Elevator Replacement Multiple Buildings, Mike Monroney Aeronautical Center, retroactive to October 24, 2024. C. Amendment No. 1 to the Custodial Services Contract with R2 Consulting, LLC for the L2 Location, to include the new addition to the Maintenance Facility, estimated increase of $4,128 annually, commencing upon completion and acceptance of construction through February 28, 2028. D. Amendment No. 2 to the Concession Services Agreement with Airport Express, Inc., for taxicab and shuttle services, amending the Option Period to extend to September 30, 2025. E. Change Order No. 2 to the Construction Contract with Downey Contracting L.L.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, increase of $71,622.55 and 31 calendar days. F. Change Order No. 3 to thePage Oklahoma City Airport Trust Construction 3 of 5 Contract with ShilohNovember Enterprises Inc., 21, 2024 Project No. OCAT WRWA 2410, Multi­Bay Maintenance Facility Addition,  L.L.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, increase of $71,622.55 and 31 calendar days. F. Change Order No. 3 to the Construction Contract with Shiloh Enterprises Inc., Project No. OCAT WRWA 2410, Multi­Bay Maintenance Facility Addition, decrease of $17,700. G. Ground Service Agreement for courtesy vehicle services with Kaly Hospitality LLC dba Ramada by Wyndham Oklahoma City Airport North. H. Ground Service Agreement for courtesy vehicle services with Northwest Hospitality LLC dba Embassy Suites OKC NW. I. Resolution waiving formal competitive proposal process and ratifying informal competitive proposal process for obtaining professional services for Common Use Passenger Processing Systems. J. Resolution approving the sole source purchase and installation of SKIDATA Parking Access and Revenue Control System products and services from Weatherbee Electric, Inc., utilizing the Sole Source Agreement, October 27, 2022, estimated cost $420,615. K. Aircraft Deicing/Anti­Icing Product Storage and Use Agreement with United Parcel Service Co., storage of aircraft deicing and anti­icing materials, OKC Will Rogers International Airport, effective December 1, 2024. V. Wiley Post Airport A. Resolution authorizing the purchase of professional services from Garver, LLC, for Project No. OCAT PWA 2517 , Terminal Apron Pavement Rehabilitation, utilizing Project No. OCAT GEN 2416, Multi­Year Professional Services, estimated cost $154,200. B. Amendment No. 1 to the Surface Damages and Use Agreement with FP Overlook, LLC for an additional natural gas transmission line. VI. Clarence E. Page Airport A. Subscription Service Agreement with QT POD, LLC, to provide subscription services for QT POD's M4000 Self­Serve Terminal, estimated cost $1,195 per year. VII. General A. Ratifying and approving Addendum No. 1; awarding the Annual Maintenance Contracts to Alva Roofing Co., Oklahoma Roofing & Sheet Metal, LLC, and Supreme Roofing Done Right, LLC., Project No. OCAT GEN 2510, Annual Roofing Maintenance and Repairs, for 365 calendar days or a not­to­exceed amount of $300,000 each; and approving the Contracts and bonds. B. Resolution authorizing the Director of Airports to purchase airport equipment, supplies, and services from the lowest quote of a supplier utilizing Sourcewell agreements, not to exceed $1,000,000 per fiscal year. VIII. Easements Oklahoma City Airport Trust Page 4 of 5 November 21, 2024 A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and  supplies, and services from the lowest quote of a supplier utilizing Sourcewell agreements, not to exceed $1,000,000 per fiscal year. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Moore Public Schools Independent District No. 2, 12800 South May Avenue. Will Rogers World Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from South Rail Port, LLC, SW 29th Street and South Portland Avenue. Will Rogers World Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Richard Henson, LLC, 7720 Northwest Expressway. Wiley Post Airport. D. Easement Agreement for Oklahoma Gas and Electric Company to provide electric services for the AAR Hangar 4. OKC Will Rogers International Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 5 of 5 November 21, 2024