Oklahoma City Airport Trust

AGENDA February 27, 2025 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the Oklahoma residents City Airport of Oklahoma TrustUnless otherwise Page City. 1 ofthe posted, 9 Trust generally meets at February 9:00 a.m.27,in2025 Council  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316­3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3228 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3228, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 9 February 27, 2025 AGENDA agenda. For more information about the Trust, call (405) 316­3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). AGENDA OKLAHOMA CITY AIRPORT TRUST February 27, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – January 23, 2025 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of February 19, 2025 C. Construction Projects Status Report as of February 27, 2025 D. Budget to Actual Report as of January 2025 IV. OKC Will Rogers International Airport A. Ratifying and approving Addendum No. 1; awarding a construction contract to Globe Construction Co., Project No. OCAT OKC 2507, Common Use Gates and Ticket Counter, $613,100; and approving the Contract and bonds. B. ​​Professional Services Agreement with Concourse Communications Group, LLC, for Wireless Operations and Maintenance Services, November 1, 2025 through October 31, 2035. C. Ground Service Agreement for courtesy vehicle services with Global Core Hospitality LLC dba Radisson Hotel Oklahoma City Airport, $660, March 1, 2025 through February 28, 2026. D. Ground Service Agreement for courtesy vehicle services with Jay & Vivek OK LLC dba Double Tree by Hilton Oklahoma City Airport, $660, March 1, 2025 through February 28, 2026. E. Concession Services Agreement with MidFirst Bank, for the operation and maintenance of automated teller machines, March 1, 2025 through February 29, 2028. F. Amendment No. 1 and Change Order No. 1 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WRWA 2436, Reconstruct Runway 17R­35L ­ North End, net increase of $16,468.02. G. Amendment No. 1 to the Maintenance of the Natural Gas Distribution System Oklahoma City Airport Trust Page 3 of 9 February 27, 2025 Services Agreement with Integrity Resources, LLC, to renew the agreement for its  Duit Construction Co., Inc., Project No. OCAT WRWA 2436, Reconstruct Runway 17R­35L ­ North End, net increase of $16,468.02. G. Amendment No. 1 to the Maintenance of the Natural Gas Distribution System Services Agreement with Integrity Resources, LLC, to renew the agreement for its first Option Period, add a not to exceed limit for compensation for the scope of services, and add certain mandatory language required by the Federal Aviation Administration, February 27, 2025 through February 26, 2026. H. Amendment No. 1 to the Construction Contract with Duit Construction Co. Inc., Project No. OCAT WRWA 2402, Reconstruct Terminal Apron South Gates – Phase I, increase of $10,126 and 4 calendar days. I. Amendment No. 1 to Grass Cutting Agreement with Schieber Family Farms, LLC, to remove a portion of Parcel 13H from the leased premises, adjust rentals, and amend certain mandatory language required by the Federal Aviation Administration, decrease of $206.50, retroactive to February 1, 2025 through January 31, 2028. J. Amendment No. 2 to the Program Management Services Agreement with Kirkpatrick Project Management Incorporated, Project No. OCAT WRWA 2421, Hangar 4 Program Management Services, increase of $180,162.53, retroactive to February 1, 2025. K. Amendment No. 2 to the Service Contract for Passenger Boarding Bridges Inspection, Maintenance, and Repair with Oshkosh AeroTech, LLC, to exercise the first of two one­year Option Periods, estimated annual amount $92,321.25, retroactive to February 1, 2025 through January 31, 2026. L. Amendment No. 4 to the Construction Management at Risk Services Agreement with JE Dunn Construction Company, Project No. OCAT 2433, Construction of Hangar 4, to revise the Guaranteed Maximum Price and to revise the Substantial Completion Date. M. Change Order No. 2 to the Construction Contract with Atlas Paving Company, Project No. OCAT WRWA 1618, Repair Mike Monroney Boulevard, Mike Monroney Aeronautical Center, increase of $5,822. N. Change Order No. 2 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2319, Terminal Restrooms Renovations Phase 1, increase of $17,019 and 15 calendar days. O. Change Order No. 4 to the Construction Contract with Downey Contracting, L.L.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, increase of $146,584.18 and 32 calendar days. P. Partial Substantial Completion of Passenger Elevator Hangar 9­4 Elevator No. 11, Passenger Elevator ARB­1 Elevator No. 25, and Freight Elevator ARB­4 Elevator No. 28, with W.L. McNatt & Company, Project No. OCAT WRWA 1802, Elevator Replacement for Multiple Buildings, Mike Monroney Aeronautical Center. Q. Request for Proposals to be advertised for the solicitation of Airport Taxicab and Shuttle Concession Services to professionally manage and operate the on­demand and Trust Oklahoma City Airportscheduled taxicab andPage shuttle operations, RFP­OCAT­2503. 4 of 9 February 27, 2025  Center. Q. Request for Proposals to be advertised for the solicitation of Airport Taxicab and Shuttle Concession Services to professionally manage and operate the on­demand and scheduled taxicab and shuttle operations, RFP­OCAT­2503. R. Joint Resolution with The City of Oklahoma City authorizing the Director of Airports to submit grant applications for OKC Will Rogers International Airport to the Federal Aviation Administration for the Airport Terminal Program for Passenger Boarding Bridges Replacement – Phase IV and Terminal Restrooms Renovations – Phase II and the Airport Infrastructure Grant for Terminal Building Flooring Replacement – Phase II; agreeing to the acceptance and compliance with all required understandings and grant assurances for the projects; acknowledging this Joint Resolution as their official action and acceptance of the applicable grants if offered by the Federal Aviation Administration under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and electronically execute the applicable grant documents on behalf of each respective entity without further action by either entity; and the Trust authorizes the payment of Trust funds for the required Local Match and any other project costs not funded by the applicable grant programs. S. Joint Resolution with The City of Oklahoma City authorizing the Director of Airports to submit a grant application for OKC Will Rogers International Airport to the Oklahoma Department of Aerospace and Aeronautics for the Airport Construction Program for Metro Tech Hangar; agreeing to the acceptance and compliance with all required understandings and grant assurances for the project; acknowledging this Joint Resolution as their official action and acceptance of the applicable grant if offered by the Oklahoma Department of Aerospace and Aeronautics under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and execute the applicable grant documents on behalf of each respective entity without further action by either entity; and the Trust authorizes payment of Trust funds for any other project costs not funded by the applicable grant programs. T. Resolution authorizing the purchase of professional services from Frankfurt­Short­ Bruza Associates, P.C., to design Project No. OCAT OKC 2523, Hangar 3B Foundation Repair, utilizing Project No OCAT WRWA 2312, Multi­Year Professional Services, estimated cost $105,761.50. U. Resolution ratifying the Director of Airports’ action and approving the purchase of an electric vehicle charger with Ford Pro Charging, estimated cost $0. V. Resolution rescinding Mid­America Concrete Surfacing for trade package 09D Sealed Concrete and Archetype Canopies for trade package 10C Canopy awards for non­compliance and receiving bids and awarding Construction Manager at Risk Construction Contracts to subcontractors Cantera Concrete Company for trade package 09D Sealed Concrete and Play by Design, Inc. for trade package 10C Canopy, as recommended by the Construction Manager, Program Manager, and Architect/Engineer, Project No. OCAT 2433, Construction of Hangar 4, estimated amount $53,800. W.City Airport Oklahoma Resolution Trust adopting the “Commercial Page 5 of 9 Passenger Air Carrier Operational February 27, 2025 Requirements”, effective July 1, 2024.  and Architect/Engineer, Project No. OCAT 2433, Construction of Hangar 4, estimated amount $53,800. W. Resolution adopting the “Commercial Passenger Air Carrier Operational Requirements”, effective July 1, 2024. X. Passenger Airline Use and Operations Agreements for Signatory Airlines with American Airlines, Inc., and Alaska Airlines, Inc., to operate an air transportation business, estimated revenue $4,432,737, retroactive to July 1, 2024 through June 30, 2029. Y. Aircraft Deicing/Anti­Icing Material Storage and Use Agreement with American Airlines Inc., for the storage of aircraft deicing and anti­icing materials, annual revenue of $2,400, retroactive to July 1, 2024. Z. Deicing/Anti­Icing Product Storage and Use Agreement with Federal Express Corporation, for the storage of aircraft deicing and anti­icing materials, retroactive to December 1, 2024. V. Wiley Post Airport A. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 2003 from Downing Aviation LLC to Timothy E. Jamison, effective February 27, 2025. B. Amendment No. 2 to the Construction Contract with T.J. Campbell Construction Co., Project No. OCAT WPA 2419, Drainage Improvements – Phase 1, increase of $135,632 and 27 calendar days. C. Request for Proposals to be advertised for the solicitation of Real Estate Brokerage Services at Wiley Post Airport, RFP­OCAT­2502. D. Joint Resolution with The City of Oklahoma City authorizing the Director of Airports to submit grant applications for Wiley Post Airport to the Federal Aviation Administration for the Airport Terminal Program and Federal Contract Tower Program for Construct New Air Traffic Control Tower and the Airport Infrastructure Grant for Construct Perimeter Fence and Gates; agreeing to the acceptance and compliance with all required understandings and grant assurances for the projects; acknowledging this Joint Resolution as their official action and acceptance of the applicable grants if offered by the Federal Aviation Administration under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and electronically execute the applicable grant documents on behalf of each respective entity without further action by either entity; and the Trust authorizes payment of Trust funds for the payment of the required local match and any other project costs not funded by the applicable grant programs. E. Joint Resolution with The City of Oklahoma City authorizing the Director of Airports to submit a grant application for Wiley Post Airport to the Oklahoma Department of Aerospace and Aeronautics for the Airport Construction Program for Aircraft Box Hangars; agreeing to the acceptance and compliance with all required understandings and grant assurances for the project; acknowledging this Joint Resolution as their official action and acceptance of the applicable grant if Oklahoma City Airport Trust Page 6 of 9 February 27, 2025 offered by the Oklahoma Department of Aerospace and Aeronautics under such  Airports to submit a grant application for Wiley Post Airport to the Oklahoma Department of Aerospace and Aeronautics for the Airport Construction Program for Aircraft Box Hangars; agreeing to the acceptance and compliance with all required understandings and grant assurances for the project; acknowledging this Joint Resolution as their official action and acceptance of the applicable grant if offered by the Oklahoma Department of Aerospace and Aeronautics under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and execute the applicable grant documents on behalf of each respective entity without further action by either entity; and the Trust authorizes payment of Trust funds for the required local match and of any other project costs not funded by the applicable grant program. VI. Clarence E. Page Airport A. Lease Agreement with Stephen W. Barnes for an individual aircraft hangar site for storage of a privately owned aircraft, Block 9, Lot 9, retroactive to January 1, 2025 through December 31, 2029. B. Lease Agreement with Terry D. Dow for an individual aircraft hangar site for storage of a privately owned aircraft, Block 3, Lot 6, retroactive to January 1, 2025 through December 31, 2029. C. Lease Agreement with Edsel W. Ford for an individual aircraft hangar site for storage of a privately owned aircraft, Block 3, Lot 10, retroactive to January 1, 2025 through December 31, 2029. D. Lease Agreement with Doug Frantz for an individual aircraft hangar site for storage of a privately owned aircraft, Block 6, Lot 8, retroactive to January 1, 2025 through December 31, 2029. E. Lease Agreement with Douglas M. and Barbara A. Frantz for an individual aircraft hangar site for storage of a privately owned aircraft, Block 7, Lot 3, retroactive to January 1, 2025 through December 31, 2029. F. Lease Agreement with Heartland Hanger LLC for an individual aircraft hangar site for storage of a privately owned aircraft, Block 6, Lot 4, retroactive to January 1, 2025 through December 31, 2029. G. Lease Agreement with Nathan Ritchie for an individual aircraft hangar site for storage of a privately owned aircraft, Block 3, Lot 7, retroactive to January 1, 2025 through December 31, 2029. H. Lease Agreement with Chuck and LaVerne Stroh for an individual aircraft hangar site for storage of a privately owned aircraft, Block 8, Lot 5, retroactive to January 1, 2025 through December 31, 2029. I. Joint Resolution with The City of Oklahoma City authorizing the Director of Airports to submit grant applications for Clarence E. Page Airport to the Federal Aviation Administration for the Airport Infrastructure Grant for Extend Future Hangar Development Taxilane and the Airport Improvement Program and Airport Infrastructure Grant for Design and Rehabilitation of Taxiway A & Connectors; agreeing to the acceptance and compliance with all required understandings and grant assurances for the projects; acknowledging this Joint Resolution as their official Oklahoma City Airport action and acceptance Trust Pageof the9 applicable grants if offeredFebruary 7 of by the Federal 27, 2025 Aviation Administration under such substantially similar terms described herein;  Hangar Development Taxilane and the Airport Improvement Program and Airport Infrastructure Grant for Design and Rehabilitation of Taxiway A & Connectors; agreeing to the acceptance and compliance with all required understandings and grant assurances for the projects; acknowledging this Joint Resolution as their official action and acceptance of the applicable grants if offered by the Federal Aviation Administration under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and electronically execute the applicable grant documents on behalf of each respective entity without further action by either entity; and the Trust authorizes payment of Trust funds for the payment of the required local match and any other project costs not funded by the applicable grant programs. J. Joint Resolution with The City of Oklahoma City authorizing the Director of Airports to submit a grant application for Clarence E. Page Airport to the Oklahoma Department of Aerospace and Aeronautics for the Airport Construction Program for Box Hangar Development; agreeing to the acceptance and compliance with all required understandings and grant assurances for the project; acknowledging this Joint Resolution as their official action and acceptance of the applicable grant if offered by the Oklahoma Department of Aerospace and Aeronautics under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and execute the applicable grant documents on behalf of each respective entity without further action by either entity; and the Trust authorizes payment of Trust funds for the required local match and any other project costs not funded by the applicable grant program. K. Resolution ratifying the Director or Airports’ action and approving Software as a Service Agreement with 1200.Aero Inc., estimated cost $17,400, retroactive to February 15, 2025 through February 14, 2030. VII. General A. Airport Concession Disadvantage Business Enterprise (ACDBE) Program and Overall Goal Setting for FY 2025 through FY 2027. B. Amendment No. 1 to the Professional Services Contract with Parkhill, Smith & Cooper, Inc., for Project No. OCAT GEN 2414, Facilities Maintenance Engineering Services Agreement, retroactive to February 22, 2025 through February 21, 2026. C. Amendment No. 5 to the Professional Real Estate Broker Services Agreement with Price Edwards & Company, LLC, to extend the option period from March 26, 2025 through September 25, 2026. D. Plans and Project Manual to be advertised for bids, Project No. OCAT GEN 2524, Miscellaneous Services, Repairs, and Maintenance. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from GWH2024, LLC, 4528 SW 112th and 4600 SW 112th Street. OKC Will Rogers International Airport. OklahomaB. Avigation City Airport Trust and Hazard Easement be9accepted by The City of Oklahoma Page 8 of City February 27, and 2025 the Oklahoma City Airport Trust from Mesa Verde Real Estate, L.P., 3233 SW  the Oklahoma City Airport Trust from GWH2024, LLC, 4528 SW 112th and 4600 SW 112th Street. OKC Will Rogers International Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Mesa Verde Real Estate, L.P., 3233 SW 89th Street. OKC Will Rogers International Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 9 of 9 February 27, 2025