Oklahoma City Airport Trust

SPECIAL MEETING AGENDA May 29, 2025 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice-Chairman, Independent Trustee David Holt, Trustee-Mayor Matt Hinkle, Surrogate Trustee-Mayor Craig Freeman, Trustee-City Manager LaShawn Thompson, Surrogate Trustee-City Manager Mark K. Stonecipher, Trustee-Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Oklahoma City Airport Trust Page 1 of 7 May 29, 2025  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316-3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3228 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3228, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316-3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 7 May 29, 2025  SPECIAL MEETING AGENDA OKLAHOMA CITY AIRPORT TRUST May 29, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – April 24, 2025 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of May 16, 2025 C. Construction Projects Status Report as of May 29, 2025 D. Budget to Actual Report as of April 2025 E. Financial Statements 2nd Quarter FY2025 IV. OKC Will Rogers International Airport A. Final Acceptance of completed project with Diversified Construction of Oklahoma, Inc., Project No. OCAT WRWA 2109, Logistics Support Facility Fire Sprinkler Replacement – East Side, Mike Monroney Aeronautical Center, and placing the Maintenance Bond into effect. B. Partial Substantial Completion of Terminal Restrooms at Rooms 20712, 20712A, 20713, 20714, 20715, 20715A, 20716, 20717, 20719, with Globe Construction Co., Project No. OCAT WRWA 2319, Terminal Restrooms Renovations Phase 1. C. Partial Substantial Completion of Passenger Boarding Bridges at Gate Nos. 14 and 8, with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2418, Passenger Boarding Bridge Replacement – Phase II. D. Compressed Natural Gas Fueling Station Agreement with Clean Energy, to operate and maintain a Compressed Natural Gas Station, retroactive to January 1, 2024 through December 31, 2028. E. Ground Service Agreement for courtesy vehicle services with Nine Hotel, LLC dba Hilton Garden Inn Oklahoma City Airport, $660, June 1, 2025 through May 31, 2026. Oklahoma City Airport Trust Page 3 of 7 May 29, 2025  F. Ratifying and approving Addenda Nos. 1 and 2; awarding the Construction Contract to Rudy Construction Co., Project No. OCAT OKC 2519, Rehabilitate AAR Ramp – Phase I, $5,764,012.50; and approving the contract and bonds. G. Amendment No. 1 to the Operation and Maintenance Services Agreement with Concourse Communications Group, LLC, to revise reporting dates, November 1, 2025 through October 31, 2035. H. Amendment No. 1 to the Lease Agreement with the United States Postal Service, to exercise the first of three successive five-year Renewal Periods, increase the rent, and remove previous federally mandated language, annual revenue $33,580.80, retroactive to September 11, 2023 through September 10, 2028. I. Amendment No. 2 to the Professional Services Contract with Frankfurt- Short-Bruza, P.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, increase of $59,404. J. Amendment No. 4 to the Professional Services Contract for engineering services with MacArthur Associated Consultants, LLC, Project No. OCAT WRWA 2402, Rehabilitation/Reconstruct Terminal Apron, increase of $98,140.36. K. Amendment No. 5 to the Construction Management at Risk Services Agreement with JE Dunn Construction Company, Project No. OCAT 2433, Construction of Hangar 4, to amend Section A of Attachment 1 to the Agreement for the reallocation of Allowance funds for the trade packages. L. Supplement No. 6 to the Management Services Agreement with Pro-Tec Fire Services, Ltd., to exercise the final option period and to approve the annual budget, $3,237,563, July 1, 2025 through June 30, 2026. M. Supplement No. 9 to the Management Services Agreement with ABM Aviation, Inc., for parking and shuttle bus services, amending the final Option Period to extend the date to April 30, 2026, and revising the annual budget to $1,855,817 for the extended option period, July 1, 2025 through April 30, 2026. N. Change Order No. 1 to the Construction Contract with Duit Construction Co. Inc., Project No. OCAT WRWA 2402, Reconstruct Terminal Apron South Gates – Phase I, decrease of $98,140.36 and increase of 109 calendar days. O. Change Order No. 1 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2424, Baggage Claim Units Replacement, decrease of $33,437.41. Oklahoma City Airport Trust Page 4 of 7 May 29, 2025  P. Change Order No. 5 to the Construction Contract with W.L. McNatt & Company, Project No. OCAT WRWA 1802, Elevator Replacement for Multiple Buildings, Mike Monroney Aeronautical Center, increase of $35,771.94; and Partial Substantial Completion of CAMI-5 Passenger Elevator No. 23. Q. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2502, Reconstruct Terminal Apron South Gates – Phase II. R. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2523, Hangar 3B Foundation Repair. S. Resolution authorizing the Director of Airports to sign a Reimbursable Memorandum of Agreement and related supporting documents with U.S. Customs and Border Protection, estimated initial cost of $377,925.83 and an estimated reoccurring annual cost of $45,875.67. V. Wiley Post Airport A. Assumption Agreement and Use Guaranty for conveyance of PWA T-hangar Unit No. 504-505 from Donna S. Asbury to David A. Steed, effective May 29, 2025. B. Assumption Agreement and Use Guaranty for conveyance of PWA T-hangar Unit No. 1503 from Jerry and Rae Winchester to Cimarron Aviation LLC and Nanchang LLC, effective May 29, 2025. C. Assumption Agreement and Use Guaranty for conveyance of PWA T-hangar Unit No. 1806 from Northwest Antigen Lab LLC to AMSAM Transport LLC, effective May 29, 2025. D. Lease Agreement with Jeffrey and Quinnia Speligene, to lease airport property for personal use, June 1, 2025 through May 31, 2030. E. Ratifying and approving Addendum No. 1; awarding the Construction Contract to Midwest Wrecking Co., Project No. OCAT PWA 2525, Gulfstream Demolition – Phase I, $237,710; and approving the contract and bonds. F. Amendment No. 1 to the Lease Agreement with Independent School District No. 1 of Oklahoma County, a/k/a Putnam City School District, to exercise the first and second of four successive one-year Option Periods, amend the timeline for providing proof of appropriations, revise certain federally mandated language, and reconcile certain rents and fees, retroactive to July 1, 2024. G. Amendment No. 3 to the Construction Contract with T.J. Campbell Construction Co., Project No. OCAT WPA 2419, Drainage Improvements – Phase 1, increase of $29,000 and 27 calendar days. H. Supplemental Agreement No. 4 to the Lease and Operations Agreement with Oklahoma City Airport Trust Page 5 of 7 May 29, 2025  the United States of America, Department of Transportation, Federal Aviation Administration, to extend the lease term and increase the rent on the Manufacturing and Inspection District Offices, estimated revenue $233,292.66, retroactive to April 1, 2025 through September 30, 2026. I. Plans and Project Manual to be advertised for bids, Project No. OCAT PWA 2517, Terminal Apron Pavement Rehabilitation. VI. Clarence E. Page Airport A. Lease Agreement with H. Dale Williams II for an individual aircraft hangar site for storage of a privately owned aircraft, Block 3, Lot 1, retroactive to January 1, 2025 through December 31, 2029. VII. General A. Agreement for Project Consultant Selection and Design Review Services with the City of Oklahoma City for utilization of the services of the City Engineer and the Public Works Department, and setting forth compensation rates per project, July 1, 2025 through June 30, 2026. B. Amendment No. 1 to the Professional Services Agreement with Frankfurt- Short-Bruza Associates, P.C., for Project No. OCAT GEN 2414, Facilities Maintenance Engineering Services, retroactive to May 1, 2025 through April 30, 2026. C. Supplement No. 2 to the Professional Legal Services Agreement for legal services with Fellers Snider, P.C., retroactive to April 24, 2025. D. Ratifying and approving Addendum No. 1; resolution authorizing the extension of time to award contract; awarding the Construction Contract to Southeast Plumbing and Backhoe, Inc., Project No. OCAT GEN 2529, Annual Utilities Repairs and Maintenance, $400,000; and approving the contract and bonds. E. Ratifying and approving Addendum No. 1; resolution authorizing the extension of time to award contract; awarding the Construction Contract to Rudy Construction Co., Project No. OCAT GEN 2530, Annual Paving Repairs and Maintenance, $400,000; and approving the contract and bonds. F. Resolution authorizing the extension of time to award contract; awarding the Construction Contract to Synergy Signs and Services, LLC., Project No. OCAT GEN 2532, On-Call Wayfinding and Signage, $300,000; and approving the contract and bonds. G. Resolution authorizing the Director of Airports or the Director’s designee in the Director’s absence, and an Assistant Director of Airports to approve the payment of certain expenses of the Trust before Trust approval; and authorizing the Corporate Trustee Bank to pay all monthly requisitions pursuant to the receipt of an approved Resolution and monthly requisitions list, or those approved in advance by the Director of Airports or the Director’s designee, and an Assistant Director of Airports for certain Oklahoma City Airport Trust Page 6 of 7 May 29, 2025  expenses subject to subsequent Trust ratification. H. Resolution authorizing the purchase of janitorial supplies from Waxie’s Enterprises, LLC dba WAXIE Sanitary Supply, utilizing the City of Oklahoma City Contract C253006, estimated cost $350,000, July 1, 2025 through June 30, 2026. VIII. Easements IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. X. Items for Individual Consideration A. Oklahoma City Airport Trust Budget for Fiscal Year 2025-2026. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 7 of 7 May 29, 2025