Oklahoma City Airport Trust

AGENDA June 26, 2025 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice-Chairman, Independent Trustee David Holt, Trustee-Mayor Matt Hinkle, Surrogate Trustee-Mayor Craig Freeman, Trustee-City Manager LaShawn Thompson, Surrogate Trustee-City Manager Mark K. Stonecipher, Trustee-Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Oklahoma City Airport Trust Page 1 of 6 June 26, 2025  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316-3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3228 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3228, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316-3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 6 June 26, 2025  AGENDA OKLAHOMA CITY AIRPORT TRUST June 26, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Special Meeting – May 29, 2025 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of June 18, 2025 C. Construction Projects Status Report as of June 26, 2025 D. Budget to Actual Report as of May 2025 IV. OKC Will Rogers International Airport A. Passenger Airline Use and Operations Agreement for Non-Signatory Airlines with Allegiant Air, LLC, to operate an air transportation business, estimated revenue $304,776.50, retroactive to May 15, 2025 through June 30, 2026. B. Awarding the Construction Contract to Libra Electric Company, Project No. OCAT OKC 2520, MMAC Transformers T38 and T39 Replacement, Mike Monroney Aeronautical Center, $298,200; and approving the contract and bonds. C. Service Agreement with Upward Transitions, Inc., for the administration of the traveler’s aid program, July 1, 2025 through June 30, 2035. D. Ground Service Agreement for courtesy vehicle services with Aramark Services, Inc., dba NCED Conference Center & Hotel, $660, July 1, 2025 through June 30, 2026. E. Ground Service Agreement for courtesy vehicle services with Premier Hospitality Group 2 LLC dba Hampton Inn and Suites, $660, July 1, 2025 through June 30, 2026. F. Ground Service Agreement for courtesy vehicle services with Wichita and Affiliated Tribes dba Sugar Creek Casino, $660, July 1, 2025 through June 30, 2026. Oklahoma City Airport Trust Page 3 of 6 June 26, 2025  G. Supplement No. 3 to the Lease and Operations Agreement with Setzer Properties OKC DE, LLC to amend certain federally mandated language and to clarify and correct certain terms, conditions, and scrivener’s errors, effective June 26, 2025. H. Assignment and Assumption Agreement between Setzer Properties OKC DE, LLC and Aero Oklahoma II, LLC, approving Setzer Properties OKC DE, LLC’s assignment of all of its interest in the Lease and Operations Agreement with the Oklahoma City Airport Trust to Aero Oklahoma II, LLC, and Ground Lessor’s Consent and Estoppel Certificate confirming the status of the Lease and Operations Agreement. I. Assignment and Assumption Agreement with American Elevator Solutions, LLC, Project No. OCAT WRWA 2408, Walkway Modernization, effective June 26, 2025. J. Amendment No. 3 to the Concession Services Agreement for Airport Taxicab and Shuttle Services with Airport Express, Inc., to replace Exhibit C in its entirety, retroactive to October 10, 2022 and terminate the Agreement, effective June 30, 2025. K. Amendment No. 4 to the Lease Agreement with Metro Technology Centers School District No. 22, to exercise the fourth of nine successive one-year option periods, July 1, 2025 through June 30, 2026. L. Change Order No. 3 to the Construction Contract with Atlas Paving Company, Project No. OCAT WRWA 1618, Repair Mike Monroney Boulevard, Mike Monroney Aeronautical Center, increase of 12 calendar days. M. Change Order No. 3 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2319, Terminal Restrooms Renovations Phase 1, increase of $32,557.17 and 10 calendar days. N. Substantial Completion of Fuel Garage, with JE Dunn Construction Company, Project No. OCAT 2433, Construction of Hangar 4. O. Partial Substantial Completion of Passenger Elevators Hangar 9 - Elevator Nos. 10 and 9, with W.L. McNatt & Company, Project No. OCAT WRWA 1802, Elevator Replacement for Multiple Buildings, Mike Monroney Aeronautical Center. P. Partial Substantial Completion of Passenger Boarding Bridge at Gate No. 16, with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2418, Passenger Boarding Bridge Replacement – Phase II. Q. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2514, MMAC Hangar 9 Roof Replacement, Mike Monroney Aeronautical Center. V. Wiley Post Airport Oklahoma City Airport Trust Page 4 of 6 June 26, 2025  A. Assumption Agreement and Use Guaranty for conveyance of PWA T-hangar Unit No. 2202 from Dream Waco LLC and Lance Boxer, effective June 26, 2025. B. Amendment No. 4 to the Lease and Operations Agreement with Private Jets, Inc., dba JETSET FBO to lease Hangar 23 with associated apron, aeronautical office space, and fuel storage facility, July 1, 2025 through February 20, 2045. C. Amendment No. 5 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WPA 2316, Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures, increase of $16,589.40 and 6 calendar days. D. Change Order No. 4 to the Construction Contract with Rudy Construction Co., Inc., Project No. OCAT WPA 2431, Atlantic Aviation Hangar 14 Ramp Replacement, decrease of $19,798.75. E. Resolution declaring the Fuel Storage Facility located at 7111 Millionaire Drive on the Wiley Post Airport surplus to the needs of the Oklahoma City Airport Trust and authorizing the Director of Airports to cause the transfer of said Fuel Storage Facility to Private Jets, Inc., effective July 1, 2025. VI. Clarence E. Page Airport A. Final Acceptance of completed project with Globe Construction Co., Project No. OCAT CEPA 2313, Install 12,000 Gal Self-Serve AVGAS System, and placing the Maintenance Bond into effect. B. Lease Agreement with Dave and Mabel Migura for an individual aircraft hangar site for storage of a privately owned aircraft, Block 5, Lot 8, retroactive to January 1, 2025 through December 31, 2029. VII. General A. Agreement for Professional Consultant Services for Public Art Projects with The City of Oklahoma City through the Planning Department’s Office of Arts and Cultural Affairs, July 1, 2025 through June 30, 2028. B. Amendment No. 1 to the Professional Services Contract with Parkhill, Smith & Cooper, Inc., for Project No. OCAT GEN 2312, Multi-Year Professional Services. C. Supplement No. 2 to the Service Contract with American Elevator Company, Inc., to update certain contract language, effective June 26, 2025. D. Assignment and Assumption Agreement with American Elevator Solutions, LLC, effective June 26, 2025. E. Resolution authorizing the purchase of professional services from Parkhill, Smith & Cooper, Inc., for design and bid services for Project No. OCAT OKC 2601, Baggage Handling System Improvements, utilizing Project No. Oklahoma City Airport Trust Page 5 of 6 June 26, 2025  OCAT WRWA 2312, Multi-Year Professional Services, estimated cost $202,419.95. F. Resolution rescinding the previously adopted Resolutions, dated November 21, 2024 and January 23, 2025; and authorizing the Director of Airports to purchase airport equipment, supplies, and services from the lowest quote of a supplier utilizing Sourcewell Agreements, not to exceed $3,000,000 per fiscal year. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Advantec Solutions, Inc, 3500 Cooke Way. OKC Will Rogers International Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Butler Brothers Properties, Inc., being one and the same as Butler Properties, Inc, 15600 South Meridian Avenue, OKC Will Rogers International Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from 7-Eleven, L.L.C., 7901 N Council Road. Wiley Post Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Items for Individual Consideration A. Enter into executive session on the advice of the Municipal Counselor’s Office to receive confidential communications from its attorneys regarding pending litigation, claims, actions, and potential settlement options as authorized by 25 O.S. (2024 Supp.) § 307(B)(4), because disclosure would seriously impair the ability of the public body to proceed in the public interest in the Great Horned Owls, LLC v. Oklahoma City Airport, Case No. CV-2025-233, District Court of Oklahoma County, State of Oklahoma; Application for Clarification, Construction, and/or Interpretation of Unitization Order No. 370864, Cause No. CD 2025-001900, before the Oklahoma Corporation Commission, State of Oklahoma, and Application for Clarification, Construction; and/or Interpretation of Unitization Order No. 349818, Cause No. CD 2025-001901, before the Oklahoma Corporation Commission, State of Oklahoma. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 6 of 6 June 26, 2025