Oklahoma City Airport Trust

AGENDA August 28, 2025 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice-Chairman, Independent Trustee David Holt, Trustee-Mayor Matt Hinkle, Surrogate Trustee-Mayor Craig Freeman, Trustee-City Manager LaShawn Thompson, Surrogate Trustee-City Manager Mark K. Stonecipher, Trustee-Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Oklahoma City Airport Trust Page 1 of 7 August 28, 2025  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316-3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3228 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3228, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316-3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 7 August 28, 2025  AGENDA OKLAHOMA CITY AIRPORT TRUST August 28, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – July 24, 2025 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of August 20, 2025 C. Construction Projects Status Report as of August 28, 2025 D. Budget to Actual Report as of July 2025 E. Financial Statements 3rd Quarter FY2025 F. Transition of Lease from Meta Special Aerospace to New FBO Operator IV. OKC Will Rogers International Airport A. Final Acceptance of completed project with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2418, Passenger Boarding Bridge Replacement – Phase II and placing the Maintenance Bond into effect. B. Ratifying and approving Addendum No. 1; awarding the Construction Contract to Alva Roofing Co., Project No. OCAT OKC 2514, MMAC Hangar 9 Roof Replacement, Mike Monroney Aeronautical Center, $2,600,000, and approving the contract and bonds. C. Lease Agreement with the United States of America, by and through the U.S. Department of Homeland Security, U.S. Customs and Border Protection, to lease certain premises to support international flights, September 22, 2025 through September 21, 2026. D. Airport Use Agreement with ARINC Incorporated, to install, operate, and maintain communication equipment and provide air and ground communications to aircraft, retroactive to July 1, 2025 through June 30, 2030. Oklahoma City Airport Trust Page 3 of 7 August 28, 2025  E. Ground Services Agreement for vehicle for hire services with Thompson Black Car Services LLC, $660, September 1, 2025 through August 31, 2026. F. Terminate ConRAC Shuttle Bus Operations and Maintenance Agreement with Transdev Services, Inc., effective date of October 1, 2024, and approve ConRAC Shuttle Bus Operations and Maintenance Agreement with Transdev Services, Inc., first contract year estimated cost $2,470,580, retroactive to October 1, 2024 through September 30, 2029. G. Ratifying the Director of Airports and approving Change Order No. 2 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2424, Baggage Claim Units Replacement, increase of $6,479. H. Amendment No. 3 to the Professional Services Contract for engineering services with Allford Hall Monaghan Morris LLC, Project No. OCAT WRWA 2427, New Parking Garage, increase of $1,723,950. I. Memorandum of Agreement with Duit Construction Co. Inc., Project No. OCAT WRWA 2402, Reconstruct Terminal Apron South Gates – Phase I, and Change Order No. 2 to the Construction Contract, increase of 38 calendar days. J. Memorandum of Agreement with Duit Construction Co., Inc., Project No. OCAT WRWA 2436, Reconstruct Runway 17R-35L - North End; and ratifying the Director of Airports and approving Substantial Completion to the Construction Contract. K. Partial Substantial Completion with Globe Construction Co., Project No. OCAT OKC 2507, Common Use Gates and Ticket Counter, Bid Item No. 01 Gate 32 and Bid Item No. 02 Ticket Counter. L. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2526, ARB Expansion Joint Replacements, Mike Monroney Aeronautical Center. M. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2537, Multi-Hangar Painting. N. Request for Proposals to be advertised for the solicitation of Airport Parking and Shuttle Bus Operations, RFP-OCAT-2505. O. Resolution adopting the Air Carrier Incentive Program, effective September 1, 2025, and terminating the Air Service Incentive Program, adopted July 28, 2022. P. Resolution adopting State of Oklahoma Contract SW0797C, and authorizing the Director of Airports to purchase four American with Disabilities Act Compliant Transit Buses utilizing State of Oklahoma Contract SW0797C, estimated cost $1,600,000. Oklahoma City Airport Trust Page 4 of 7 August 28, 2025  Q. Resolution approving the sole source purchase of the SKIDATA Parking Access and Revenue Control System software upgrade and initial licenses from Wetherbee Electric, Inc., Estimated Cost $121,105. R. Resolution authorizing Change Order No. 4 for Standard Testing & Engineering, LLC, to perform quality assurance testing associated with Project No. OCAT WRWA 2433, Hangar 4 Construction Management at Risk Services, utilizing The City of Oklahoma City Contract No. MC-0742- G, Engineering and Testing Services, estimated cost $5,000. S. Resolution ratifying the Director of Airports and approving the rental and purchase of services to install a temporary chiller from Jackson Mechanical Service, Inc., for Thomas P. Stafford Building, Mike Monroney Aeronautical Center, utilizing The City of Oklahoma City Contract Pricing Agreement No. C246033, estimated cost $180,565. T. Receive Terminal Area Master Plan Executive Summary Report. V. Wiley Post Airport A. Construction Agreement and Lease Agreement with N962H LLC, to lease certain premises for the construction and operation of a corporate hangar, estimated revenue for the primary term $214,244.40, September 1, 2025 through August 31, 2045. B. Ratifying and approving Addendum No. 1, RFP-OCAT-2502, Request for Proposals for Real Estate Brokerage Services, and awarding the Broker Service Agreement to NAI Red, Inc., August 29, 2025 through August 28, 2028. C. Amendment No. 5 to the Construction Contract with T.J. Campbell Construction Co., Project No. OCAT WPA 2419, Drainage Improvements – Phase 1, increase of $21,981 and 15 calendar days. D. Amendment No. 6 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WPA 2316, Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures, decrease of $54,746.40; and ratifying the Director of Airports and approving Substantial Completion. E. Lease and Operations Agreement with PWA FBO LLC, to lease certain premises for the purpose of operating its Fixed Base Operations and Specialized Aviation Services Operations, estimated revenue for the primary term $2,123,437, October 1, 2025 through September 30, 2030. VI. General A. Audit Contract with Allen, Gibbs, & Houlik L.C., for the performance of the Fiscal Year 2024-2025 annual audit, not to exceed $50,017, effective August 28, 2025. B. Amendment No. 1 to the Annual Maintenance Contract with Diversified Construction of Oklahoma, Inc., for Project No. OCAT GEN 2524, Annual Oklahoma City Airport Trust Page 5 of 7 August 28, 2025  Miscellaneous Services, Repairs, and Maintenance, adding $600,000 to the not-to-exceed amount for the initial term. C. Amendment No. 1 to the Professional Services Contract with ENERCON Services, Inc., for Project No. OCAT GEN 2415, On-Call Multi-Year Environmental Compliance Services Contract, retroactive to July 25, 2025 through July 24, 2026. D. Amendment No. 2 to the Professional Services Contract with Freese and Nichols, Inc., for Project No. OCAT GEN 2415, On-Call Multi-Year Environmental Compliance Services, retroactive to August 1, 2025 through July 31, 2026. E. Amendment No. 2 to the Professional Services Agreement for Security Guard Service with TriCorps Security, Inc., exercising the first Option Period and amending the Annual Management Fee, September 1, 2025 through August 31, 2026. F. Resolution authorizing the purchase of janitorial supplies from Brady Industries, LLC dba BradyPlus, utilizing The City of Oklahoma City Contract COKC02009, estimated cost $350,000, retroactive to July 1, 2025 through June 30, 2026. G. Resolution ratifying the Director of Airports and approving a Financial Reporting Software Subscription and Support Services Contract with FORVIS MAZARS, LLP, estimated cost $4,000. VII. Clarence E. Page Airport A. Assignment and Assumption Agreement with D & J Land LLC and D & D Design Manufacturing Inc., for Block 4, Lot 7 Lease Agreement as a hangar site for the storage of a privately owned aircraft, effective August 28, 2025 through December 31, 2026. B. Ratifying and approving Addendum No. 1; awarding the Construction Contract to Rudy Construction Co., Project No. OCAT RCE 2533, Extend Future Hangar Development Taxilane, $292,500; and approving the contract and bonds. C. Amendment No. 1 to the Lease and Operations Agreement with Legacy Aviation Services, Inc. to lease Hanger 4D to support their Fixed Base Operations and Specialized Airport Service Operations, estimated revenue for the primary term $21,614.28, September 1, 2025 through February 28, 2026. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Scott Webb and Alexandra Webb, 12900 South Rockwell Avenue. OKC Will Rogers International Airport. Oklahoma City Airport Trust Page 6 of 7 August 28, 2025  B. Easement Agreement for Oklahoma Gas and Electric Company to provide electric services for Oklahoma Air National Guard, SSU OKC Simulator Building, 5921 Mobility Drive. OKC Will Rogers International Airport. C. Utility Easement dedicated by the Oklahoma City Airport Trust to provide right of way for fiber lines and utilities along Air Cargo Road. OKC Will Rogers International Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 7 of 7 August 28, 2025