Oklahoma City Airport Trust

AGE NDA September 25, 2025 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice-Chairman, Independent Trustee David Holt, Trustee-Mayor Matt Hinkle, Surrogate Trustee-Mayor Craig Freeman, Trustee-City Manager LaShawn Thompson, Surrogate Trustee-City Manager Mark K. Stonecipher, Trustee-Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Oklahoma City Airport Trust Page 1 of 6 September 25, 2025  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316-3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3228 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3228, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316-3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 6 September 25, 2025  AGENDA OKLAHOMA CITY AIRPORT TRUST September 25, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – August 28, 2025 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of September 17, 2025 C. Construction Projects Status Report as of September 25, 2025 D. Budget to Actual Report as of August 2025 IV. OKC Will Rogers International Airport A. Passenger Airline Use and Operations Agreements for Signatory Airlines with Southwest Airlines Co., to operate an air transportation business, estimated total revenue $4,693,137, retroactive to July 1, 2024 through June 30, 2029. B. Aircraft Deicing/Anti-Icing Material Storage and Use Agreement with Southwest Airlines Co., for the storage of aircraft deicing and anti-icing materials, retroactive to July 1, 2024 through June 30, 2029. C. Ratifying and approving Addendum No. 1; awarding the Construction Contract to Rudy Construction Co., Project No. OCAT WRWA 2502, Reconstruct Terminal Apron South Gates – Phase II, $5,097,070; and approving the contract and bonds. D. Ratifying and approving Addendum No. 1; awarding the Construction Contract to Diversified Construction of Oklahoma, Inc., Project No. OCAT OKC 2522, Thomas P. Stafford Building Skylight Replacement, Mike Monroney Aeronautical Center, $706,607; and approving the contract and bonds. E. Ground Services Agreement for courtesy vehicle services with Immanuel United Properties LLC, dba Wingate by Wyndham, $660, October 1, 2025 through September 30, 2026. F. Ground Services Agreement for courtesy vehicle services with Minal Hotels, LLC dba Avid Hotel Oklahoma City Airport, $660, October 1, 2025 through September 30, 2026. G. Ground Services Agreement for vehicle for hire services with Primetime Transportation, LLC, $660, October 1, 2025 through September 30, 2026. Oklahoma City Airport Trust Page 3 of 6 September 25, 2025  H. Amendment No. 1 and Change Order No. 2 to the Construction Contract with American Elevator Solutions, LLC, Project No. OCAT WRWA 2408, Walkways Modernization, to update certain language, and increase of 27 calendar days. I. Amendment No. 2 and Final Acceptance of completed project with Atlas Paving Company, Project No. OCAT WRWA 1618, Repair Mike Monroney Boulevard, Mike Monroney Aeronautical Center, increase of $227,235.21, and placing the Maintenance Bond into effect. J. Amendment No. 3 and ratifying the Director of Airports and approving Substantial Completion of the Construction Contract with Duit Construction Co. Inc., Project No. OCAT WRWA 2402, Reconstruct Terminal Apron South Gates – Phase I, decrease of $305,675.04. K. Amendment No. 4 and Change Order No. 3 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WRWA 2436, Reconstruct Runway 17R-35L - North End, net decrease of $247,006.62 and increase of 50 calendar days. L. Change Order No. 1 to the Construction Contract with Hunter Mechanical & Controls, Inc., Project No. OCAT WRWA 2317, Hangar 9 HVAC Replacement, Mike Monroney Aeronautical Center, increase of $113,197.76. M. Change Order No. 1 to the Construction Contract with Globe Construction Co., Project No. OCAT OKC 2507, Common Use Gates and Ticket Counter, increase of $28,992.98. N. Change Order No. 1 to the Construction Contract with Globe Construction Co., Project No. OCAT OKC 2523, Hangar 3B Foundation Repair, increase of $3,331.23. O. Change Order No. 2 to the Construction Contract with Libra Electric Co., Project No. OCAT WRWA 2205, LED Street and Parking Lot Lighting, Mike Monroney Aeronautical Center, increase of $9,635.34 and 60 calendar days. P. Change Order No. 6 to the Construction Contract with W.L. McNatt & Company, Project No. OCAT WRWA 1802, Elevator Replacement for Multiple Buildings, Mike Monroney Aeronautical Center, increase of $82,730.49 and 81 calendar days, and Partial Substantial Completion for CAMI-5 Freight Elevator No. 22. Q. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2503, Registry Building Chiller and Boiler Replacement, Mike Monroney Aeronautical Center. R. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2527, Replace MV Switches-Transformers, Mike Monroney Aeronautical Center. S. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2531, Tunnel and Parking Garage MEP Upgrades. Oklahoma City Airport Trust Page 4 of 6 September 25, 2025  T. Resolution approving Change Order No. 1 with Frankfurt-Short-Bruza Associates, P.C., to provide project representative services for Project OCAT WRWA 2514, MMAC Hangar 9 Roof Replacement, Mike Monroney Aeronautical Center, utilizing Project No. OCAT WRWA 2312, Multi-Year Professional Services, estimated cost $195,430. U. Resolution ratifying the Director of Airports and approving the purchase and installation from Dane & Associates Electric Company, for floor boxes and electrical receptacles in the Terminal hold rooms, utilizing Project No. OCAT GEN 2401, Electrical and Street Lighting Maintenance and Repairs, estimated cost $206,760. V. Wiley Post Airport A. On-Airport Memorandum of Agreement with the United States of America, Department of Transportation, acting by and through the Federal Aviation Administration, for the operation, and maintenance of navigation, communication, and weather aids for the support of Air Traffic Operations, October 1, 2025 through September 30, 2045. VI. Clarence E. Page Airport A. Resolution authorizing Change Order No. 1 with Garver, LLC , to design Project No. OCAT RCE 2533, Extend Future Hangar Development Taxilane, utilizing Project No. OCAT GEN 2416, Multi-Year Professional Services, adding Construction Administration, Record Drawing services, and Reimbursable Expenses, estimated cost $16,000. VII. General A. Amendment No. 2 with Dane & Associates Electric Co. and Libra Electric Company for Project No. OCAT GEN 2401, Electrical and Street Lighting Maintenance and Repairs. B. Request for Proposals to be advertised for the solicitation of On-Call IT Consultant, RFP-OCAT-2509. C. Resolution to adopt State of Oklahoma Contract SW0035, and authorizing the Director of Airports to purchase four 2026 Chevrolet Silverado 1500 Crew Cab pickup trucks and one 2026 Chevrolet Traverse, utilizing State of Oklahoma Contract SW0035, estimated cost $231,000. D. Joint Resolution with The City of Oklahoma City revising the Trust’s Miscellaneous Fees Schedule, effective October 1, 2025. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Mimis Garden Child Development Center, LLC, 4520 SW 33rd Street. Wiley Post Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Superior Construction Management, LLC, 7301 West Wilshire Boulevard. Wiley Post Airport. Oklahoma City Airport Trust Page 5 of 6 September 25, 2025  IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Items for Individual Consideration A. Enter into executive session on the advice of the Municipal Counselor’s Office to receive confidential communications from its attorneys regarding pending litigation, claims, and actions as authorized by 25 O.S. (2024 Supp.) §§ 307(B) (4), (7) and (11), because disclosure would seriously impair the ability of the public body to proceed in the public interest in City of Billings, et al., v. Transportation Security Administration and David P. Pekoske, Administrator, United States Court of Appeals for The District of Columbia Circuit, Case No. 23-1290. B. Enter into executive session on the advice of the Municipal Counselor’s Office to receive confidential communications from its attorneys regarding pending litigation, claims, actions, and potential settlement options as authorized by 25 O.S. (2024 Supp.) § 307(B)(4), because disclosure would seriously impair the ability of the public body to proceed in the public interest in the Great Horned Owls, LLC v. Oklahoma City Airport, Case No. CV-2025-233, District Court of Oklahoma County, State of Oklahoma; Application for Clarification, Construction, and/or Interpretation of Unitization Order No. 370864, Cause No. CD 2025-001900, before the Oklahoma Corporation Commission, State of Oklahoma, and Application for Clarification, Construction; and/or Interpretation of Unitization Order No. 349818, Cause No. CD 2025-001901, before the Oklahoma Corporation Commission, State of Oklahoma. C. Enter into executive session on the advice of the Municipal Counselor’s Office to receive confidential communications from its attorneys regarding pending litigation, claims, and actions as authorized by 25 O.S. (2024 Supp.) § 307(B)(4), because disclosure would seriously impair the ability of the public body to proceed in the public interest in City of Oklahoma City, and Oklahoma Municipal Corporation, Oklahoma City Airport Trust, an Oklahoma Public Trust, and Oklahoma City Water Utilities Trust, and Oklahoma Public Trust v. 3M Company, (f/k/a Minnesota Mining and Manufacturing Company et al. United States District Court District of South Carolina Charleston Division, MDL No. 2873, Civil Action No. 2:25-cv- 00602-RMG and potential litigation in the State of Oklahoma ex rel. Gentner Drummond, Attorney General of Oklahoma v. 3M Company, f/k/a Minnesota Mining and Manufacturing Company et al., District Court of Adair County, Oklahoma, Case No. CJ-2025-65. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 6 of 6 September 25, 2025