Oklahoma City Airport Trust

AGENDA December 18, 2025 8:30 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice-Chairman, Independent Trustee David Holt, Trustee-Mayor Matt Hinkle, Surrogate Trustee-Mayor Craig Freeman, Trustee-City Manager LaShawn Thompson, Surrogate Trustee-City Manager Mark K. Stonecipher, Trustee-Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Oklahoma City Airport Trust Page 1 of 6 December 18, 2025  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316-3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3228 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3228, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316-3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 6 December 18, 2025  AGENDA OKLAHOMA CITY AIRPORT TRUST December 18, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – November 20, 2025 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of December 10, 2025 C. Construction Projects Status Report as of December 18, 2025 D. Budget to Actual Report as of November 2025 IV. OKC Will Rogers International Airport A. Final Acceptance of completed project with Five Star Airport Alliance, INC., Project No. OCAT WRWA 2422, Federal Inspection Services – Baggage Handling System, and placing the Maintenance Bond into effect. B. Final Acceptance of completed project with Globe Construction Co., Project No. OCAT OKC 2507, Common Use Gates and Ticket Counter, and placing the Maintenance Bond into effect. C. Use and Operations Agreement for All-Cargo Signatory Air Carriers with Federal Express Corporation, to operate an all-cargo air transportation business, estimated revenue $1,629,841.35, retroactive to July 1, 2024 through June 30, 2029. D. Aircraft Deicing/Anti-Icing Material Storage and Use Agreement with Federal Express Corporation, for the storage of aircraft deicing and anti-icing materials, retroactive to July 1, 2024 through June 30, 2029. E. Ground Services Agreement for courtesy vehicle services with Char Hotels LLC dba Holiday Inn Oklahoma City Airport, $735, January 1, 2026 through December 31, 2026. Oklahoma City Airport Trust Page 3 of 6 December 18, 2025  F. Ground Services Agreement for courtesy vehicle services with Kaly Hospitality LLC dba Ramada by Wyndham Oklahoma City Airport North, $735, January 1, 2026 through December 31, 2026. G. Ground Services Agreement for courtesy vehicle services with Northwest Hospitality LLC dba Embassy Suites OKC NW, $735, January 1, 2026 through December 31, 2026. H. Ground Services Agreement for courtesy vehicle services with Village Travel, LLC, $735, January 1, 2026 through December 31, 2026. I. Ground Services Agreement for limousine services with Kings Worldwide Transportation, LLC, $735, January 1, 2026 through December 31, 2026. J. Amendment No. 1 to the Construction Contract with Rudy Construction Co., Project No. OCAT WRWA 2502, Reconstruct Terminal Apron South Gates – Phase II, increase of $116,415.50. K. Amendment No. 2 to the Maintenance of the Natural Gas Distribution System Services Agreement with Integrity Resources, LLC, to renew the agreement for its third Option Period, February 27, 2026 through February 26, 2027. L. Amendment No. 2 and Change Order No. 2 to the Construction Contract with Rudy Construction Co., Project No. OCAT OKC 2519, Rehabilitate AAR Ramp – Phase I, net decrease of $32,252.97. M. Amendment No. 3 to the Program Management Services Agreement with Kirkpatrick Project Management Incorporated, Project No. OCAT WRWA 2421, Hangar 4 Program Management Services, increase of $82,530. N. Change Order No. 2 to the Construction Contract with Electrical Solutions of Oklahoma, Inc., Project No. OCAT WRWA 2500, Thomas P. Stafford Building Emergency Lighting, Mike Monroney Aeronautical Center, increase of $11,293.30. O. Ratifying the Director of Airports in approving Change Order No. 1 to the Procurement Contract with Office Interiors, LLC, Project No. OCAT WRWA 2425, Federal Inspection Services Facility – FF&E Package, increase of $3,000. P. Resolution authorizing Change Order No. 5 to Purchase Order No. OCAT_PO000172 with Standard Testing & Engineering, LLC, to perform quality assurance testing associated with Project No. OCAT WRWA 2433, Hangar 4 Construction Management at Risk Services, utilizing The City of Oklahoma City Contract No. MC-0742-G, Engineering and Testing Services, estimated cost $18,055.63. Q. Resolution ratifying the Director of Airports in approving Change Order No. 1 to Purchase Order No. OCAT_PO000375 with Frankfurt-Short-Bruza Associates, P.C., for Project No. OCAT OKC 2508, Metro Tech New Hangar Oklahoma City Airport Trust Page 4 of 6 December 18, 2025  – Tasks 2-6, utilizing Project No. OCAT GEN 2312, Multi-Year Professional Services, estimated cost $416,778.25. R. Resolution ratifying the Director of Airports in approving Change Order No. 1 to Purchase Order No. OCAT_PO001064 with Parkhill, Smith & Cooper, Inc., for Project No. OCAT OKC 2601, Baggage Handling System Improvements, utilizing Project No. OCAT GEN 2312, Multi-Year Professional Services, estimated increase of $81,934.80. V. Wiley Post Airport A. Assumption Agreement and Use Guaranty for conveyance of PWA Inc. T- hangar Unit No. 2203 from Synergy Aviation LLC to SFCLH, LLC, effective December 18, 2025. B. Amendment No. 1 to the Lease Agreement with Midland Financial Co. and Cooper Air LP, joint tenants, to formally acknowledge and memorialize the revision of rentals, Exhibits “A” and “D”, and the Primary Lease Period as April 1, 2024 through March 31, 2049. C. Change Order No. 1 to the Construction Contract with Midwest Wrecking Co., Project No. OCAT PWA 2525, Gulfstream Demolition – Phase I, increase of $13,211.20 and 60 calendar days. VI. Clarence E. Page Airport VII. General A. Resolution authorizing the purchase of fleet and facility related vendor managed inventory and logistics management solutions from Genuine Parts Company, A Georgia Corporation dba NAPA Auto Parts, utilizing the City of Oklahoma City’s adoption of Sourcewell Contract No. 090624, estimated annual cost of $750,000 with automatic annual renewals through December 3, 2028. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from WWOKC Properties, LLC, 4424 SW 33rd Street. OKC Will Rogers International Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Items for Individual Consideration A. Enter into executive session on the advice of the Municipal Counselor’s Office to receive confidential communications from its attorneys regarding pending litigation, claims, actions, and potential settlement options as Oklahoma City Airport Trust Page 5 of 6 December 18, 2025  authorized by 25 O.S. (2025 Supp.) § 307(B)(4), because disclosure would seriously impair the ability of the public body to proceed in the public interest in the Great Horned Owls, LLC v. Oklahoma City Airport, Case No. CV-2025-233, District Court of Oklahoma County, State of Oklahoma; Application for Clarification, Construction, and/or Interpretation of Unitization Order No. 370864, Cause No. CD 2025-001900, before the Oklahoma Corporation Commission, State of Oklahoma, and Application for Clarification, Construction; and/or Interpretation of Unitization Order No. 349818, Cause No. CD 2025-001901, before the Oklahoma Corporation Commission, State of Oklahoma. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 6 of 6 December 18, 2025