Oklahoma City Employee Retirement System

OKLAHOMA CITY EMPLOYEE RETIREMENT SYSTEM FORMAL AGENDA March 09, 2023 10:00 AM Paul Bronson, Chair Ken Culver, Vice­Chair Board Members: Jacqueline Ames Brent Bryant Sri Jonnada Vacant Aimee Maddera Karla Nickels JC Reiss Randy Thurman Matt Weller Amy K. Simpson, Ex­officio Matthew Boggs, Ex­officio Regina Story, ERS Manager Richard Mahoney, Assistant Municipal Counselor 200 N. Walker Avenue – 3rd Floor – Council Chamber MEETING INFORMATION The following safety guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at 297­2408 or TDD 297­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with the disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  200 N. Walker Avenue – 3rd Floor – Council Chamber MEETING INFORMATION The following safety guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at 297­2408 or TDD 297­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with the disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Citizens may address the Board on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. § 280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or that jeopardizes the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 3081 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280 Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Board on individual concerns at the end of the agenda under “Comments from Board, Staff and Citizens.” Comments from Board, Staff and Citizens is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Comments from Board, Staff and Citizens. Citizens will not be allowed to campaign on any political issue during the meeting. Comments must concern OCERS services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Council Office at the north end of the hall. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Citizens who wish to be listed on the agenda for comments to the Board may call the City Clerk's Office at 297­ 2397 before 4 p.m. on the Tuesday prior to the next OCERS meeting. Persons so listed on the agenda for comments to the Board are subject to the same restrictions listed above. Persons may use City computer to make presentations to the Board only if requested to do so by the Chairman or a board member and the device containing the presentation is provided to the City Clerk three business days in advance. Television and YouTube Coverage Residents can watch the OCERS meeting live by going to http://youtube.com/cityofokc/live Meetings can also be watched live on Cox Cable Channel 20. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. OKLAHOMA CITY EMPLOYEE RETIREMENT SYSTEM FORMAL AGENDA 10:00 AM, March 09, 2023 City Council Chamber 200 North Walker I. Call to Order. II. APPROVE minutes of meeting of February 9, 2023 III. CONSENT DOCKET: A. Report of judgments purchased for the month of February 2022, in the amount of stream during the meeting, a video will be posted as soon as possible after the meeting. OKLAHOMA CITY EMPLOYEE RETIREMENT SYSTEM FORMAL AGENDA 10:00 AM, March 09, 2023 City Council Chamber 200 North Walker I. Call to Order. II. APPROVE minutes of meeting of February 9, 2023 III. CONSENT DOCKET: A. Report of judgments purchased for the month of February 2022, in the amount of $288,077.98. IV. RATIFY APPROVALS: A. Payroll for the month of February 2023, in the amount of $5,712,736.26. B. Payment of claim to The City of Oklahoma City in the amount of $53.91 for December 2022 Postage Chargeback. C. Payment of claim to The City of Oklahoma City in the amount of $72.75 for January 2023 Postage Chargeback. D. Payment of claim to The City of Oklahoma City in the amount of $34,687.00 for 3Q23 Admin Chargeback. E. Payment of claim to The City of Oklahoma City in the amount of $11,585.75 for 3Q23 IT Chargeback. V. APPROVE claims docket. A. Claims to be approved. VI. APPROVE the following applications for Service Retirement. A. Case No. 3887 David Adcock – Development Services Years of Service: 38 Years, 11 Months Basis: Service Age: 58 Spouse: 61 Option A Average Final Compensation: $9,721.89 Monthly Pension Amount: $6,881.85 ($9,721.89 X 77.83% X .90951) Effective: March 3, 2023 B. Case No. 3888 Roland Givens – Utilities Years of Service: 25 Years, 6 Months Basis: Service Age: 53 Spouse: 49 Option C Average Final Compensation: $4,541.55 Monthly Pension Amount: $2,198.69 ($4,541.55 X 51% X .94927) Lump Sum Elected $30,000 Reduced Monthly Pension Amount: $2,011.32  Years of Service: 25 Years, 6 Months Basis: Service Age: 53 Spouse: 49 Option C Average Final Compensation: $4,541.55 Monthly Pension Amount: $2,198.69 ($4,541.55 X 51% X .94927) Lump Sum Elected $30,000 Reduced Monthly Pension Amount: $2,011.32 Effective: March 1, 2023 C. Case No. 3889 Eugene Lawson – General Services Years of Service: 32 Years, 1 Month Basis: Service Age: 66 Spouse: 54 Option A Average Final Compensation: $9,396.93 Monthly Pension Amount: $4,784.75 ($9,396.93 X 64.17% X .79349) Effective: March 3, 2023 D. Case No. 3890 Raymond Melton – Public Works Years of Service: 29 Years, 2 Months Basis: Service Age: 63 Spouse: 64 Option A Average Final Compensation: $9,975.59 Monthly Pension Amount: $5,132.73 ($9,975.59 X 58.33% X .8821) Lump Sum Elected $30,000 Reduced Monthly Pension Amount: $4,934.07 Effective: March 17, 2023 E. Case No. 3891 Alan Meyers – Police Years of Service: 11 Years, 6 Months Basis: Service Age: 67 Spouse: 66 Option A Average Final Compensation: $3.659.91 Monthly Pension Amount: $716.95 ($3,659.91 X 23% X .85171) Effective: March 31, 2023 F. Case No. 3892 Peggy Morrison – Police Years of Service: 16 Years, 1 Month Basis: Service Age: 67 Not Married Average Final Compensation:$6,360.27 Monthly Pension Amount: $2,046.10 ($6,360.27 X 32.17%) Effective: March 31, 2023 G. Case No. 3893 Lynn Neitzel – Utilities Years of Service: 14 Years, 6 Months Basis: Service Age: 63 Spouse: 61 Option A Average Final Compensation: $6,797.76 Monthly Pension Amount: $1,570.70 ($6,797.76 X 29% X .86605 less 8% for early retirement) Effective: March 17, 2023  Age: 63 Spouse: 61 Option A Average Final Compensation: $6,797.76 Monthly Pension Amount: $1,570.70 ($6,797.76 X 29% X .86605 less 8% for early retirement) Effective: March 17, 2023 VII. RECEIVE report of death. APPROVE continuation of pension to spouse. A. Case No. 3827 Calvin Harkless – Died January 21, 2023 Monthly Pension Amount: $1,074.51 Option C Pension to cease January 31, 2023 B. Case No. 3827A Annette Harkless – Widow of Calvin Harkless Monthly Pension Amount: $537.26 ($1,074.51 X 50%) Effective: February 1, 2023 C. Case No. 3877 Tracy Lane – Died January 21, 2023 Monthly Pension Amount: $1,286.58 Option A Pension to cease January 31, 2023 D. Case No. 3877A Jacquelyn Lane – Widow of Tracy Lane Monthly Pension Amount: $1,286.58 ($1,286.58 X 100%) Effective: February 1, 2023 VIII. RECEIVE report of death. AUTHORIZE payment of the $5,000 death benefit and APPROVE continuation of the pension to spouse. A. Case No. 2081 Chester Black – Died February 4, 2023 Monthly Pension Amount: $316.99 Option A Pension to cease February 28, 2023 B. Case No. 2081A Shirley Black – Widow of Chester Black Monthly Pension Amount $316.99 ($316.99 X 100%) Effective: March 1, 2023 C. Case No. 2621 Kenneth Robinson – Died February 20, 2023 Monthly Pension Amount: $759.04 Option A Pension to cease February 28, 2023 D. Case No. 2621A Donna Robinson – Widow of Kenneth Robinson Monthly Pension Amount: $759.04 (100% X $759.04) Effective: March 1, 2023  D. Case No. 2621A Donna Robinson – Widow of Kenneth Robinson Monthly Pension Amount: $759.04 (100% X $759.04) Effective: March 1, 2023 IX. RECEIVE report of death. AUTHORIZE payment of the $5,000 death benefit and AUTHORIZE Secretary to make necessary changes to conform on the following. A. Case No. 2015 Zell Anderson – Died March 2, 2023 Monthly Pension Amount: $3,160.15 Option C – Pending Spouse Application Pension to cease March 31, 2023 B. Case No. 2117 Betty Murphy – Died February 22, 2023 Monthly Pension Amount: $2,255.89 No Option Pension to cease February 28, 2023 X. RECEIVE report of death. AUTHORIZE Secretary to make necessary changes to conform on the following. A. Case No. 1129A Rosetta Burdine – Died February 5, 2023 Monthly Pension Amount: $535.36 No Beneficiary Pension to cease: February 28, 2023 B. Case No. 2547A Elizabeth Oliver – Died February 1, 2023 Monthly Pension Amount: $1,040.88 No Beneficiary Pension to cease February 28, 2023 C. Case No.1523A Sara Fairchild – Died February 6, 2023 Monthly Pension Amount: $666.70 No Beneficiary Pension to cease February 28, 2023 D. Case No. 2027A Bonnie Monarch – Died January 3, 2023 Monthly Pension Amount: $1,623.23 No Beneficiary Pension to cease January 31, 2023 (February 2023 payment recalled) E. Case No. 1415A Joyce Rollans – Died December 14, 2022 Monthly Pension Amount: $673.84 No Beneficiary Pension to cease December 31, 2022  E. Case No. 1415A Joyce Rollans – Died December 14, 2022 Monthly Pension Amount: $673.84 No Beneficiary Pension to cease December 31, 2022 (January 2023 payment reversed) (February 2023 payment recalled) XI. RECEIVE Investment Consultant Report. A. Monthly Investment Report. XII. INDIVIDUAL CONSIDERATION: A. Approve Amended Investment Policy Statement. XIII. Comments from Board, Staff and Citizens. XIV. Adjournment.