Oklahoma City Water Utilities Trust

AGENDA June 21, 2022 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 June 21, 2022  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 or TDD (405) 297-2020 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Safety Guidelines The following safety guidelines are in place during the COVID-19 pandemic for meetings in the Council Chamber at City Hall: face coverings are strongly recommended throughout the building (disposable face masks will be available); only the south entrance to City Hall will be open; air purifying machines will be in the Chamber; hand sanitizer machines will be available; and the Chamber will be cleaned and sanitized daily. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens will be limited to three minutes to speak to the Trust. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 June 21, 2022  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST June 21, 2022 I. Call to Order II. Approval of Minutes Approve the minutes of the June 7, 2022, meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC-1030, sanitary sewer rehabilitation, eight locations. B. Plans, Projects WC-1034, waterline relocation, and SC-1100, sanitary sewer relocation, Interstate 40 and South Douglas Boulevard. C. Utility Relocation Agreements with the Oklahoma Department of Transportation, State Project NHPPI-4000 (050) UT, Job Piece 28992, highway improvements, Projects WC-1034, waterline relocation, and SC-1100, sanitary sewer relocation, Interstate 40 and South Douglas Boulevard. D. Ratifying and approving Addendum No. 1; awarding a contract to Southwest Water Works, LLC, Project WC-0835, waterline replacement, Western Avenue to Sage Avenue from SW 47th Street to SW 49th Street and McKinley Avenue to Douglas Avenue from NW 10th Street to NW 11th Street, $3,564,540; and approving the contract and bonds. E. Ratifying and approving Addenda Nos. 1 and 2; awarding a contract to Jenco Construction Company, Projects WM-0383 and SM-0350, Fleet Services lube pit enhancements, 621 North Pennsylvania Avenue, $83,600; and approving the contract and bonds. F. Renewal of the Joint Agreement with The City of Oklahoma City and the Center for Employment Opportunities, Inc. (SS23-C239002), to provide two Center for Employment Opportunities work crews, estimated cost $400,000 (OCWUT estimated cost $200,000), July 1, 2022, through June 30, 2023. G. Renewal of the Pricing Agreement with Parathon Construction, LLC (R23-C199011) driveway, sidewalk, and mailbox replacement services, July 31, 2022, through July 30, 2023, estimated cost $1,400,000. H. Renewal of the Pricing Agreement with GreenShade Trees, Inc. (R23-C199012), landscaping restoration services, July 31, 2022, through July 30, 2023, estimated annual cost $600,000. I. Amendment No. 2 revising the construction contract with Archer Western Construction, LLC, Project WT-0250-1, filter influent flume rehabilitation, Draper Water Treatment Plant, decrease of $27,930; and accepting the project and placing the maintenance bond into effect. Oklahoma City Water Utilities Trust Page 3 of 5 June 21, 2022  J. Resolution authorizing the sole source purchase of meter locks, keys, and seals from Inner-Tite Corp. (SS23-C239005), July 1, 2022, through June 30, 2023, estimated cost $75,000. K. Amendment No. 2 to the Services Agreement with The City of Oklahoma City for the Parks and Recreation Department, (AC-17-0061-MA), to provide ground maintenance, mowing, snow and ice treatment, and litter removal services on Oklahoma City Water Utilities Trust properties, July 1, 2022, through June 30, 2027, estimated annual increase of $53,630, for a total estimated annual cost of $1,384,103. L. Confidentiality Agreement (C229028), with Jacobs Engineering Group Inc. and The City of Oklahoma City for the purpose of negotiating terms of a Professional Services Agreement (C239004), risk and resilience assessments, emergency response plan, and business continuity plan project. M. 1. Recommend The City of Oklahoma City accept a permanent easement, Project SC-1030, sanitary sewer rehabilitation, NW 63rd Street to NW 60th Street from Colony Lane to Barnes Avenue; and 2. Authorize payment of claim, $48,000. N. Accept a permanent easement from The City of Oklahoma City, Project WC- 0619, Metro Well System waterline replacement, SE 4th Street to SE 15th Street from Eastern Avenue to Eckroat Street. IV. Concurrence Docket V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Ratifying and approving Addenda Nos. 1 and 2; awarding a contract to Oscar Renda Contracting, Inc., Project WC-0871, Atoka raw water pipeline, Atoka Pump Station O to Coalgate Pump Station, $42,390,684; and approving the contract and bonds. Oklahoma City Water Utilities Trust Page 4 of 5 June 21, 2022  B. Resolution of the Oklahoma City Water Utilities Trust authorizing and approving the issuance of its Utility System Revenue Refunding Bonds in one or more series in the aggregate principal amount of not to exceed $300,000,000 (collectively, the “bonds”); waiving competitive bidding for the sale of the bonds; authorizing and approving the negotiated sale of the bonds at a price less than par; establishing parameters for the discount and interest rates on the bonds; approving the solicitation for and use of bond insurance and/or a reserve surety or insurance policy; authorizing certificate(s) of determination setting forth the underwriters’ discount, the original issue discount, interest rates, redemption provisions, size and maturities of the bonds; approving a bond purchase agreement with respect to the sale of the bonds and authorizing and directing execution thereof by the Chairman or Vice Chairman; authorizing and approving the execution of supplemental bond indenture(s) by and between the Oklahoma City Water Utilities Trust (OCWUT) and the Trustee Bank, whereby OCWUT authorizes the issuance and delivery of the bonds and amends certain provisions of the amended and restated general bond indenture; providing that the organizational document creating OCWUT is subject to the provisions of said bond indenture; ratifying and confirming lease agreements, as amended, by and between The City of Oklahoma City and OCWUT, pertaining to the water, sanitary sewer, and solid waste management systems, and approving and authorizing an extension of lease; approving and authorizing the form of a preliminary official statement and final official statement pertaining to the bonds, and authorizing the distribution of the same, authorizing the Chairman or Vice Chairman to approve any corrections to said preliminary and final official statements, and authorizing the distribution thereof; authorizing all documents, certificates, representations, instructions and letters necessary or incidental to the issuance of such bonds, including, but not by way of limitation, a continuing disclosure agreement, bond insurance and/or surety documents, as deemed necessary by General Manager or designee, and escrow deposit agreement; authorizing and directing the execution and delivery of the bonds; requesting and directing BancFirst, as trustee bank, to authenticate the bonds; and containing other provisions relating thereto. VII. Items from Trustees VIII. General Manager Reports A. Fiscal Year 2022 OCWUT Monthly Proforma and Status Report, May 31, 2022. B. Status Report of the Utilities Department for May 2022. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 June 21, 2022