Oklahoma City Water Utilities Trust

AGENDA January 17, 2023 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 January 17, 2023  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 or TDD (405) 297-2020 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Safety Guidelines The following safety guidelines are in place during the COVID-19 pandemic for meetings in the Council Chamber at City Hall: face coverings are strongly recommended throughout the building (disposable face masks will be available); only the south entrance to City Hall will be open; air purifying machines will be in the Chamber; hand sanitizer machines will be available; and the Chamber will be cleaned and sanitized daily. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens will be limited to three minutes to speak to the Trust. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 January 17, 2023  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST January 17, 2023 I. Call to Order II. Approval of Minutes Approve the minutes of the December 20, 2022, meeting. III. Consent Docket A. Bill Payment Services Contract with U.S. Payments, LLC (C239022), providing the accessibility of PaySite Kiosk payment terminals to utility customers, estimated annual cost $250,000, effective January 17, 2023. B. Renewal of the Professional Services Agreement with First Vehicle Services, Inc. (R23-C189013), solid waste fleet maintenance services, estimated annual cost $1,400,000, retroactive to January 1, 2023, through December 31, 2025, and approving the letter of credit. C. Renewal of the Pricing Agreement with Clifford Power Systems, Inc. (R23- C209023), Hefner Water Treatment Plant emergency generators, estimated cost $610,000, retroactive to January 7, 2023, through June 7, 2023. D. Amendment No. 1 to the contract for engineering services with Carollo Engineers, Inc., Project WT-0249, filter rehabilitation, Draper Water Treatment Plant, fee increase of $101,480. E. Amendment No. 3 to the contract for engineering services with Freese and Nichols, Inc., Project ST-0149, North Canadian Wastewater Treatment Plant master plan and upgrades, fee increase of $82,240. F. Amendment No. 1 to the System Provider Contract with Aurigo Software Technologies, Inc. (C219038), program management information system implementation, estimated increase of $236,438. G. Amendment No. 1 and Change Order No. 1 revising the construction contract with Southwest Water Works, LLC, Project WC-0957, waterline replacement, NW 79th Street to Kenilworth Road from Georgia Avenue to Western Avenue and NW 60th Street to NW 57th Street from Kingston Road to Harvard Avenue, increase of $349,289.68; and accepting the project and placing the maintenance bond into effect. H. Resolution extending time to award contract for good cause, awarding a contract to Downey Contracting, LLC, Project WT-0250-2, treatment train three filter influent flume rehabilitation, Draper Water Treatment Plant, $371,043; and approving the contract and bonds. Oklahoma City Water Utilities Trust Page 3 of 5 January 17, 2023  I. Resolution authorizing a change in the cost estimate for the Pricing Agreement with Core & Main (R21-C189039), waterline repair clamps, estimated annual cost increase of $200,000 to a total estimated annual cost of $300,000, for the period ending February 29, 2024. J. Resolution assigning the Sole Source Agreement from Otto Environmental Systems (NC), LLC to Duramax Holdings, LLC DBA Otto Environmental Systems (NC), LLC (SS19-C199016) for repair and replacement parts not provided under warranty for Otto brand refuse carts, retroactive to November 11, 2021, through October 22, 2023. K. Joint Agreement with The City of Oklahoma City and Oklahoma Gas & Electric Company for treated wastewater supply service unrelated to private business use. L. Lease Agreement with The City of Oklahoma City and T-Mobile Central, LLC, a Delaware limited liability company (AC-22-0033-CT), for the operation and maintenance of cellular telephone equipment, Hefner Surge Tank at the Lake Hefner Reservation, retroactive to December 17, 2021, through December 16, 2024. M. Second Amendment to Lease Agreement with Montgomery Best Living, LLC (AC-18-0058-MA), to lease additional commercial office space at 500 West Main Street. N. Joint Revocable Permit with The City of Oklahoma City and Red Coyote Running & Fitness, PE-23-0020-HR, to hold the 2023 Puppy Love Run 5K at the Lake Hefner Reservoir and Reservation, February 12, 2023, revenue of $305 (OCWUT revenue of $125). O. Grant of a permanent easement to The City of Oklahoma City, Project SC-1087, sewer line repairs, NW 27th Street and I-44. P. Ratification of payments from December 14, 2022, through January 10, 2023. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Change Order No. 7, revising the construction contract with Allen Contracting, Inc., Projects BC- 0219R, pedestrian bridge and WC-0997, waterline relocation, Northwest Expressway and West Wilshire Boulevard. (No OCWUT funds.) B. Concurrence with The City of Oklahoma City in approving Amendment No. 4 to the contract for engineering services with MacArthur Associated Consultants, LLC, Project BC-0219, Northwest Highway pedestrian crossing at West Wilshire Boulevard, fee increase of $2,900. (No OCWUT funds.) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving Addendum No. 1, and awarding a contract to Krapff- Reynolds Constructio n Company, Project SE- 0049, emergency sanitary sewer repairs, SW 38th Street and Portland Avenue, $244,452; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) Oklahoma City Water Utilities Trust Page 4 of 5 January 17, 2023  B. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving Addenda Nos. 1 and 2; and awarding a contract to Krapff-Reynolds Construction Company, Project WE- 0100, emergency water service lines replacement, various locations, $180,000; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Amendment No. 1 to the Professional Services Agreement with Vanguard Utility Services, Inc., (C229010), automated meter reading system implementation, revised estimated cost of $43,129,751.02. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for December 2022. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 January 17, 2023