Oklahoma City Water Utilities Trust

AGENDA October 24, 2023 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 October 24, 2023  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 October 24, 2023  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST October 24, 2023 I. Call to Order II. Approval of Minutes A. Approve the minutes of the October 10, 2023 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC-1112, Sanitary Sewer Line Installation, NW 20th Street to NW 18th Street between Davis Avenue and Markwell Avenue. B. Ratifying and approving Addendum No. 1; awarding a contract to Belt Construction, Inc. dba K Bass Construction, Inc., Project WC-0904 Phase IV, 72-inch Water Transmission Main Assessment Joint Replacement, Douglas Boulevard and SE 164th Street from Draper Water Treatment Plant to Midwest Boulevard, $1,471,900; and approving the contract and bonds. C. Ratifying and approving Addendum No. 1; awarding a contract to Wynn Construction Company, Inc., Project WT-0250-3, Filter Influent Flume Rehabilitation Treatment Train Number One, Draper Water Treatment Plant, $498,130; and approving the contract and bonds. D. Pricing Agreements award and approval, GreenShade Trees, LLC (C249023) and Cox Maintenance, LLC (C249024), landscaping restoration services, estimated annual cost $900,000, October 10, 2023 through October 9, 2026; and approving performance bonds. E. Amendment No. 1 and Change Order No. 1 revising the construction contract with C-P Integrated Services, Inc., Project WM-0356, Lake Road Watershed Protection, Lake Stanley Draper, increase of $26,550. F. Resolution approving the Oklahoma City Water Utilities Trust regular meeting schedule for 2024. G. Resolution assigning the Sole Source Agreement (SS16-C169020), from Wonderware West to Q-Mation Inc., estimated annual cost $130,000, retroactive to August 1, 2023 through July 31, 2024. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Change Order No. 9 revising the construction contract with Allen Contracting, Inc., Project BC-0219R, Pedestrian Bridge, and WC-0997, Waterline Relocation, Northwest Expressway and West Wilshire Boulevard, increase of $22,207.30. (No OCWUT funds.) Oklahoma City Water Utilities Trust Page 3 of 5 October 24, 2023  V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. 1. Request for Proposals to be advertised, (OCWUT 21-24) to solicit financial institutions for a Commercial Paper Credit Facility provider for the Tax-Exempt and Taxable Commercial Paper Program; and 2. Resolution authorizing the General Manager or Designee, General Counsel, Bond Counsel, and the Oklahoma City Water Utilities Trust Financial Advisor to negotiate an agreement with the successful proposer; and approving scope of services agreement with Bond Counsel Williams, Box, Forshee & Bullard, P.C., and The Public Finance Law Group PLLC, and Financial Advisor PFM Financial Advisors LLC, to the extent deemed appropriate; and containing other provisions related thereto. B. 1. Amend the Oklahoma City Water Utilities Trust Debt Management Policy; and 2. Request for Proposals to be advertised, (OCWUT 20-24) Tax-Exempt Bank Draw Note Program Provider; and 3. Resolution authorizing the General Manager or Designee, General Counsel, Bond Counsel, and the Oklahoma City Water Utilities Trust Financial Advisor to negotiate an agreement with the successful proposer, and approving scope of services agreement with Bond Counsel Williams, Box, Forshee & Bullard, P.C., and The Public Finance Law Group PLLC, and Financial Advisor PFM Financial Advisors LLC, to the extent deemed appropriate, and containing other provisions related thereto. C. Resolution declaring the intent of the Oklahoma City Water Utilities Trust to expend certain funds in connection with certain water and wastewater system improvements with said expenditures to be reimbursed from the proceeds of debt to be incurred by the Oklahoma City Water Utilities Trust; and containing other provisions relating thereto. D. 1. Joint Resolution with The City of Oklahoma City authorizing the Oklahoma City Water Utilities Trust General Manager, or the General Manager’s designee, to determine, the selection of and initiation of the participation in litigations, class action suits, and/or settlements related to per- and polyfluoroalkyl substances and/or aqueous film forming foams and related chemicals and pollution issues, to execute all documents necessary to initiate and participate in the litigations, class action suits, and/or settlements, to authorize the Municipal Counselor’s Office to engage outside counsel for the participation in litigations, class actions, and settlements; and authorizing the Municipal Counselor, on behalf of the City of Oklahoma City, to determine the selection of and initiation of the participation in litigations, class action suits, and/or settlements related to per- and polyfluoroalkyl substances and/or aqueous film forming foams and related chemicals and pollution issues, to execute all documents necessary to initiate and participate in the litigations, class action suits, and/or settlements, and negotiate a legal service agreement on behalf of The City of Oklahoma City, subject to City Council approval or ratification.; and/or 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorneys concerning pending claim and investigation and potential litigation involving per- and polyfluoroalkyl substances and/or aqueous film forming foam and related chemicals and pollution issues, as authorized by 25 O.S. (Supp. 2022) §307(B)(4), because disclosure would seriously impair the ability of the public body to process the claim and conduct a pending investigation or pursue litigation in the public interest. Oklahoma City Water Utilities Trust Page 4 of 5 October 24, 2023 VII. Items from Trustees VIII. General Manager Reports A. Fiscal Year 2024 OCWUT Monthly Proforma and Status Report, September 30, 2023. B. Wastewater Quality Operations Overview IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 October 24, 2023