Oklahoma City Water Utilities Trust

AGENDA November 21, 2023 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 4 November 21, 2023  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 4 November 21, 2023  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST November 21, 2023 I. Call to Order II. Approval of Minutes A. Approve the minutes of the November 7, 2023 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project WC-0974-2, Waterline Replacement, Villa Avenue to Virginia Avenue from NW 33rd Street to NW 28th Street and Classen Boulevard to Western Avenue from NW 51st Street to NW 46th Street. B. Ratifying and approving Addenda Nos. 1 and 2; awarding a contract to Matthews Trenching Company, Inc., Project SC-1078, Sanitary Sewer Rehabilitation, Lightning Creek from SE 15th Street to SE 17th Street, $897,950; and approving the contract and bonds. C. Amendment No. 1 to the Contract for Engineering Services with Carollo Engineers, Inc., Project WT-0224, Clearwell Improvements, Draper Water Treatment Plant, fee increase of $3,424,077. D. Amendment No. 1 with Wynn Construction Company, Inc., Project WT-0249-2, Filter No. 11 Rehabilitation, Draper Water Treatment Plant, decrease of $30,044; and accepting the project and placing the maintenance bond into effect. E. Amendment No. 1 and Change Order No. 1 with Archer Western Construction, LLC, Project WE-0102, Emergency Rehabilitation of Treatment Train No. 3 Filter Effluent and Backwash Waste Wash Water Flumes, Draper Water Treatment Plant, decrease of $46,508.83; and accepting the project and placing the maintenance bond into effect. F. Ratifying and approving Addenda Nos. 1 through 4; adopting a Resolution extending time to award contract as mutually agreed, awarding a contract to Cimarron Construction Company, LLC, Project WC-1031, Waterline Aerial Crossing Replacement, south of NW 36th Street between North Grand Boulevard and West I-44 Service Road, $848,484; and approving the contract and bonds. G. Oklahoma Department of Environmental Quality Permits to Construct, Project WL000055230759, Water Main Extension, and Project SL000055230760, Wastewater Main Extension, south of East Reno Avenue and west of Eastern Avenue. Oklahoma City Water Utilities Trust Page 3 of 4 November 21, 2023  IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Amendment No. 2 and Change Order No. 2 with Downey Contracting, LLC, Projects DC-0310 and WC-1018, Drainage Improvements, west of North Western Avenue from NW 50th Street to NW 63rd Street, increase of $24,707.37. (No OCWUT funds.) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Ratifying and approving Addendum No. 1; and adopting a Resolution extending time to award contract for good cause, rejecting the lowest bid, awarding the contract to the lowest responsible bidder, Wynn Construction Company, Inc., Project WM-0389-1, Lake Hefner Ranger Station Site Improvements, $352,572; and approving the contract and bonds. B. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorneys regarding settlement discussions regarding The City of Oklahoma City and Oklahoma City Water Utilities Trust v. Dennis McBride dba Dennis McBride Co., Oklahoma County District Court, Case No. CJ-2023-343, as authorized by 25 O.S. (2023) § 307(B)(4), because disclosure would seriously impair the ability of the public body to process the claim and conduct a pending investigation or pursue litigation in the public interest. VII. Items from Trustees VIII. General Manager Reports A. Fiscal Year 2024 OCWUT Monthly Proforma and Status Report, October 31, 2023. B. Status Report of the Utilities Department for October 2023. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 4 of 4 November 21, 2023