Oklahoma City Water Utilities Trust

AGENDA March 26, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 6 March 26, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 6 March 26, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST March 26, 2024 I. Call to Order A. Resolution of Appreciation for Bret Weingart, Assistant Utilities Director. II. Approval of Minutes A. Approve the minutes of the March 12, 2024 meeting. III. Consent Docket A. Ratifying and approving Addenda Nos. 1 and 2; awarding a contract to Urban Contractors, LLC, Project SC-1096, Sanitary Sewer Rehabilitation, NW 43rd Street to NW 50th Street from May Avenue to Pate Avenue, $2,994,648.00; and approving the contract and bonds. B. Rejecting bids, (OCWUT 27-24), hydrants, valves, repair kits, valve positioners, repair parts, and service. C. Pricing Agreements award and approval, Core & Main LP (C249069), ICM of America, Inc. (C249070), sewer line mechanical test plugs, tools accessories, and flexible sewer line couplings, estimated annual cost $75,000, March 26, 2024 through March 25, 2029. D. Amendment No. 1 and Change Order No. 1 with Southwest Water Works, LLC, Project WC-0975, Airport Fire Suppression Extension, Air Cargo Road, increase of $23,910.20; and accepting the project and placing the maintenance bond into effect. E. Amendment No. 3 and Change Order No. 3 with Downey Contracting, LLC, Project WC-1050, Booster Pump Station Nos. 7 and 22 System Improvements, 5925 South Portland Avenue and 7440 SW 29th Street, decrease of $10,927; and accepting the project and placing the maintenance bond into effect. F. Ratifying and approving Addenda Nos. 1 and 2; and adopting a Resolution extending time to award contract as mutually agreed, awarding contract to C-P Integrated Services, Project WM-0393, Lake Hefner Drive Retaining Wall Rehabilitation, South Lake Hefner Drive and North Portland Avenue, $568,321.25; and approving the contract and bonds. Oklahoma City Water Utilities Trust Page 3 of 6 March 26, 2024  G. 1. Pricing Agreements award and approval, Chemtrade Chemicals US LLC (C249051), Kemira Water Solutions, Inc. (C249052), Brenntag Southwest, Inc. (C249053), and Polydyne, Inc. (C249054), coagulants and aids for water treatment plants, estimated annual cost $2,000,000, March 26, 2024 through March 25, 2027; AND 2. Resolution authorizing the open market purchase of coagulants and aids for water treatment plants, and related items not available on pricing agreements (OM24-C249055), estimated annual cost $200,000, March 26, 2024 through March 25, 2027. H. 1. Pricing Agreements award and approval, Core & Main LP (C249066), Pioneer Supply, LLC (C249067), and Powerseal Pipeline Products, Inc. (C249068), waterline repair clamps, estimated annual cost $300,000, March 26, 2024 through March 25, 2029; AND 2. Resolution authorizing the open market purchase of waterline repair clamps for waterline pipe repair and related items not available on pricing agreements (OM24-C249056), estimated annual cost $50,000, March 26, 2024 through March 25, 2029. I. Resolution authorizing the sole source purchase of IPL North America, Inc. brand genuine original equipment manufacturer replacement lids and other parts from IPL North America, Inc., (SS24-C249026), estimated cost $250,000, April 12, 2024 through April 11, 2025. J. Letters of Engagement with Phillips Murrah P.C. for legal services related to the cases ASI Construction, LLC v. the City of Oklahoma City, Oklahoma City Water Utilities Trust, and Freese and Nichols, Inc., CIV­21­1138­JD; and Vadnais Trenchless Services, Inc., vs. Oklahoma City Water Utilities Trust, Triad Design Group, Inc., and Aecom, Inc., CIV-24-166-SLP, in United States District Court for the Western District of Oklahoma. K. Fiscal Year 2025 Loan Agreement with the McGee Creek Authority, AC-24- 0001-LA, estimated cost $3,280,000. L. Joint Resolution with The City of Oklahoma City electing and the Oklahoma City Water Utilities Trust agreeing to pay The City of Oklahoma City’s annual aliquot costs for Fiscal Year 2025 in accordance with the McGee Creek Authority Amended Trust Indenture. M. Resolution to receive and approve the Lake Atoka Reservation Association Fiscal Year 2025 Budget. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in ratifying and approving Addenda Nos. 1 through 3; awarding contract to Schwarz Paving Company Inc., Projects PC-0557 and WC-1085, Roadway Widening and Improvements, SW 15th Street from Czech Hall Road to Mustang Road; Projects PC-0558, WC-1106, and SC- 1080, Roadway Widening and Improvements, SW 15th Street from Mustang Road to John Kilpatrick Turnpike, $13,824,181.35; assigning Standard Testing and Engineering Company as testing laboratory; and approving the contract and bonds. (No OCWUT funds) Oklahoma City Water Utilities Trust Page 4 of 6 March 26, 2024  B. Concurrence with the McGee Creek Authority in ratifying and approving the Contract for Professional Engineer Services with Smith Roberts Baldischwiler, LLC, Project WMC0TE, independent engineer to serve the McGee Creek Authority, annual fee not to exceed $650,000, January 1, 2024 through December 31, 2026. C. Concurrence with the McGee Creek Authority in adopting a Resolution ratifying the actions of the General Manager in approving plans and specifications to be advertised for bids, approving Addendum No. 1, extending time to award contract, and ratifying the actions of the Chairman in awarding contract to Wynn Construction Company, Inc., Project WMC-040-Revised, McGee Creek Pipeline Cathodic Protection Improvements, McGee Creek Reservoir, Farris, Oklahoma, $841,460; and approving contract and bonds. D. Concurrence with the McGee Creek Authority in adopting a Resolution ratifying the actions of the General Manager in approving plans and specifications to be advertised for bids, ratifying and approving Addendum No. 1, and rejecting the single bid from Downey Contracting, LLC, Project WMC-037, MCA Headquarters Building Replacement, McGee Creek Reservoir, Farris, Oklahoma. E. Concurrence with the McGee Creek Authority in adopting a Resolution ratifying the actions of the General Manager in approving revised plans and specifications to be advertised for bids, Project WMC-037-R, MCA Headquarters Building Replacement, McGee Creek Reservoir, Farris, Oklahoma. F. Concurrence with the McGee Creek Authority in adopting a Resolution ratifying the actions of the General Manager in approving plans and specifications to be advertised for bids, Project WMC-037-1, MCA Residence Replacement, McGee Creek Reservoir, Farris, Oklahoma. G. Concurrence with the McGee Creek Authority in adopting a Resolution ratifying the actions of the Chairman in approving Amendment No. 1 and Change Order No. 1 with Nash Construction Company, Inc., Projects WMC-036 and WMC- 039, Bureau of Reclamation Inspection and Regulating Tank Improvements, McGee Creek Reservoir, Farris, Oklahoma, increase of $51,750. H. Concurrence with the McGee Creek Authority in adopting a Resolution ratifying the actions of the Chairman in approving Amendment No. 2 and Change Order No. 2 with Ellsworth Construction, LLC, Project WMC-035-1, Facility Road Improvements, McGee Creek Reservoir, Farris, Oklahoma, increase of $34,681.63; and accepting the project and placing the maintenance bond into effect. V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; waiving competitive bidding, and issuing emergency Purchase Order No. 01182024SMK09; and authorizing payments for services and equipment until the emergency is resolved, estimated cost $75,000. (Four affirmative votes required for approval.) Oklahoma City Water Utilities Trust Page 5 of 6 March 26, 2024  B. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving Addendum No. 1, and awarding a contract to 4M Trenching, LLC, Project SE-0058, Emergency Sanitary Sewer Repair, Olivine Terrace between Jasper Avenue and South Portland Avenue, $209,195; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Ratifying and approving Addendum No. 1; awarding contracts to Ellsworth Construction OKC, LLC, Project WM-0342, Lake Road Pavement Rehabilitation, South (base bid), $3,755,398.35, Project WM-0343, Lake Road Pavement Rehabilitation, North (alternate bid), $3,704,103.23, Lake Atoka; and approving the contract and bonds. B. Amendment No. 1 with Vadnais Trenchless Services, Inc., Project WC-0875, Atoka Pipeline Raw Water Transmission Line, Canadian River Crossing, increase of $288,622.99. C. Amended Private Development Water and Wastewater Design Requirements Manual. D. Resolution authorizing the General Manager, or designee, to proceed with the development of the financing plan for certain improvements of the Oklahoma City Water Utilities Trust and the refunding of certain outstanding obligations of the Oklahoma City Water Utilities Trust, including preparation of a preliminary official statement and solicitation of ratings; ratifying and confirming the actions of the General Manager in distributing a solicitation of underwriters from the pool of prequalified underwriters for the issuance of utility system revenue refunding and improvement bonds in one or more series; ratifying and affirming professional services agreements related to bond and financing professionals; and containing other provisions related thereto. E. Receive the Resolution adopting the McGee Creek Authority Fiscal Year 2025 budget, capital improvement projects, and pay plan; and directing the General Manager to implement and administer the budget and capital improvement projects, including but not limited to development of plans, specifications, bid solicitations, bid evaluations, contract negotiations, and award recommendations in accordance with the McGee Creek Authority Purchasing Policy and Procedures; and delegating to the Chairman the authority to award and execute contracts as needed, which comply with applicable law and do not exceed the funds available in the McGee Creek Authority Fiscal Year 2025 budget, pursuant hereto for ratification by the Trustees. VII. Items from Trustees VIII. General Manager Reports A. Fiscal Year 2024 OCWUT Monthly Proforma and Status Report, February 29, 2024. B. Status Report of the Utilities Department for February 2024. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 6 of 6 March 26, 2024