Oklahoma City Water Utilities Trust

AGENDA October 8, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION Oklahoma City Water Utilities Trust Page 1 of 4 October 08, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297­2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297​­2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297­​2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297­2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297​­2422 for more information about the Oklahoma City Water Utilities Trust. AGENDA OKLAHOMA CITY WATER UTILITIES TRUST Oklahoma City Water Utilities Trust Page 2 8, October of 42024 October 08, 2024 motion of a Trustee. Call (405) 297​­2422 for more information about the Oklahoma City Water Utilities Trust. AGENDA OKLAHOMA CITY WATER UTILITIES TRUST October 8, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the September 24, 2024 meeting. III. Consent Docket A. Preliminary Design Report, Project TS­0007, Lift Station Elimination, Area A, Tinker Air Force Base. B. Request for Proposals to be advertised (RFP OCWUT 09­25), Hot Spot Clean Up. C. Ratifying and approving Addenda Nos. 1 through 4; awarding a contract to Crossland Heavy Contractor, Inc., Project ST­0163­1, Aeration System Improvements, Deer Creek Wastewater Treatment Plant, $11,140,000; and approving the contract and bonds. D. Pricing Agreement award and approval, BDP Industries, Inc. (OCWUT00077), belt filter press system for Projects ST­0154 and ST­0161, wastewater treatment plant biosolids, odor management, and electrical improvements, Deer Creek Wastewater Treatment Plant, estimated cost $1,526,000; and approving bonds. E. Professional Services Agreement with Haynes Equipment Company, LLC (OCWUT00076), and Worth Hydrochem of Oklahoma, Inc. (OCWUT00083), Telemetry SCADA Equipment and Support Services, estimated annual cost $400,000, retroactive October 1, 2024 through September 30, 2029; and approving the performance bond for Haynes Equipment Company, LLC. F. Final Acceptance, Project WC­0950­1, Waterline Replacement, NW 122nd Street from Reynolds Road to Legends Boulevard, NW 144th Street to NW 147th Terrace from Elmtree Lane to Salem Creek Road, and placing the maintenance bond into effect. G. Amendment No. 1 with Cimarron Construction Company, Project SC­1112, Sanitary Sewer Line Installation, NW 20th Street to NW 18th Street between Davis Avenue and Markwell Avenue, increase of $5,551.75; and accepting the project; and placing the maintenance bond into effect. H. Resolution approving the Oklahoma City Water Utilities Trust regular meeting schedule for 2025. I. Joint Resolution with The City of Oklahoma City declaring server hardware surplus for on­premises SAP support; approving the transfer of server hardware purchased from Presidio (OCWUT 3866), capitalized under Projects WM­0379 and SM­0346; assigning ownership of the assets to The City of Oklahoma City; and acknowledging acceptance of the assets and responsibility for future maintenance by The City of Oklahoma City. Oklahoma J. JointUtilities City Water RevocableTrust Permit with PageThe City of Oklahoma City and United 3 of 4 OctoberFP Holdings, 08, 2024 LLC, PE­25­0012­DR, to hold the “Harvest Hero 5k x Planet Fitness” Race at  H. Resolution approving the Oklahoma City Water Utilities Trust regular meeting schedule for 2025. I. Joint Resolution with The City of Oklahoma City declaring server hardware surplus for on­premises SAP support; approving the transfer of server hardware purchased from Presidio (OCWUT 3866), capitalized under Projects WM­0379 and SM­0346; assigning ownership of the assets to The City of Oklahoma City; and acknowledging acceptance of the assets and responsibility for future maintenance by The City of Oklahoma City. J. Joint Revocable Permit with The City of Oklahoma City and United FP Holdings, LLC, PE­25­0012­DR, to hold the “Harvest Hero 5k x Planet Fitness” Race at the Lake Stanley Draper Reservoir and Reservation, October 26, 2024, revenue of $225. (OCWUT revenue of $125) K. Ratification of payments from August 28, 2024 through September 24, 2024. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Plans and Specifications to be advertised for bids, Projects BC­0230 and SC­1146, Bridge Rehabilitation, NW 10th Street over Grand Boulevard. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in approving Plans and Specifications to be advertised for bids, Projects MS­0125 and WC­1117, Capitol Hill Trail Connection, Harvey Avenue from SW 21st Street to Wiley Post Park. (No OCWUT funds) C. Concurrence with The City of Oklahoma City in approving Plans and Specifications to be advertised for bids, Projects PC­0785 and WC­1111, SNI Capitol Hill Plaza, Harvey Avenue from SW 24th Street to SW 25th Street. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Plans and Specifications to be advertised for bids, Projects ST­0154­1 and ST­ 0161, Wastewater Treatment Plant Biosolids; Odor Management and Electrical Improvements, Deer Creek Wastewater Treatment Plant. B. Ratifying and approving Addenda Nos. 1 through 3; and adopting a Resolution extending time to award contract as mutually agreed, awarding contract to Wynn Construction Company, Inc., Project WC­0660, Second Atoka Pipeline Raw Water Transmission Line, Pump Station O, 4462 North Lake Road, Atoka, $81,729,000; and approving the contract and bonds. VII. Items from Trustees VIII. General Manager Reports A. The Water Conservation Program receives the WaterSense Award for Excellence in Education and Outreach. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 4 of 4 October 08, 2024