Oklahoma City Water Utilities Trust

AGENDA March 25, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Vacant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 March 25, 2025  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 March 25, 2025  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST March 25, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the March 11, 2025 meeting. III. Consent Docket A. Oklahoma Department of Environmental Quality Permit to Construct, Project WT- 0224-1, Clearwell Improvements, Draper Water Treatment Plant. B. Plans and Specifications to be advertised for bids, Project WT-0224-1, Clearwell Improvements, Draper Water Treatment Plant. C. Plans and Specifications to be advertised for bids, Project WC-1101, Waterline Replacement, SW 151st Street to SW 154th Place from Stone Meadows Drive to Vicki Drive. D. Plans and Specifications to be advertised for bids, Project WT-0253, High Service Pump Station Electrical Improvements, Draper Water Treatment Plant. E. Contract for Engineering Services with Black & Veatch Corporation, WT-0261, Hefner Water Treatment Plant Clarifier Rehabilitation, fee of $677,316. F. Ratify and approve Addendum No. 1; and approve a Professional Services Agreement with Black & Veatch Corporation (OCWUT00122), Tinker Air Force Base Hydraulic Modeling and Support Services, estimated annual cost $100,000, February 25, 2025 through February 24, 2029. G. Amendment No. 19 to the Award/Contract (SP0600-20-C-8331) associated with the United States of America for the municipalization of the water and wastewater systems at Tinker Air Force Base. H. Amendment No. 7 to the Professional Services Agreement with The City of Oklahoma City and C.H. Guernsey & Company (C149054), consultant services for Tinker Air Force Base Municipalization, increase of $210,407, retroactive to November 1, 2024 through January 20, 2026. I. Amendment No. 2 and Change Order No. 2 with 4M Trenching, LLC, Project SC-1106, Sanitary Sewer Replacement, NW Expressway and Mustang Road, decrease of $29,422.80; accepting the project; and placing the maintenance bond into effect. J. Resolution to receive and approve the Lake Atoka Reservation Association Fiscal Year 2026 Budget. Oklahoma City Water Utilities Trust Page 3 of 5 March 25, 2025  K. Receive the Resolution adopting the McGee Creek Authority Fiscal Year 2026 budget, capital improvement projects, and pay plan; and directing the General Manager to implement and administer the budget, capital improvement projects, and pay plan, including but not limited to development of plans, specifications, bid solicitations, bid evaluations, contract negotiations, and award recommendations in accordance with the McGee Creek Authority Purchasing Policy and Procedures; and delegating to the Chairman the authority to award and execute contracts as needed, which comply with applicable law and do not exceed the funds available in the McGee Creek Authority Fiscal Year 2026 budget, pursuant hereto for ratification by the Trustees. L. Fiscal Year 2026 Loan Agreement with the McGee Creek Authority, AC-25- 0002-LA, estimated cost $2,799,000. M. Joint Resolution with The City of Oklahoma City electing, and the Oklahoma City Water Utilities Trust agreeing to pay The City of Oklahoma City's annual aliquot costs for Fiscal Year 2026 in accordance with the McGee Creek Amended Trust Indenture. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Amendment No. 6 and Change Order No. 10 with Allen Contracting, Inc., Projects PC-0559 and WC- 0998, Roadway Widening Improvements, Sara Road between SW 15th Street and SW 29th Street, decrease of $51,327.18. (No OCWUT funds) B. Concurrence with the McGee Creek Authority in adopting a Resolution authorizing the General Manager or designee to submit an application and provide such other information and documentation as may be required to establish a separate new account in the name of the McGee Creek Authority at Ameristate Bank as an escrow account for the MCA Residence Replacement Project WMC-037-1 Revised; authorizing the transfer of not more than $400,000 to the new account; authorizing the McGee Creek Authority General Manager, the Oklahoma City Deputy Director of Utilities – Financial Services, and Oklahoma City Senior Financial Services Manager as authorized agents and signatories of the McGee Creek Authority on the new account and authorizing each to authorize draws and the issuance of checks on that account; authorizing the General Manager or designee to negotiate a fee with Ameristate Bank for the escrow account services. C. Concurrence with the McGee Creek Authority in adopting a Resolution ratifying the actions of the Chairman in approving Amendment No. 1 and Change Order No. 1 with MacHill Construction Company, Inc., Project WMC-037-R, MCA Headquarters Building Replacement, McGee Creek Reservoir, Farris, Oklahoma, increase of $54,807.36. V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for February 2025. Oklahoma City Water Utilities Trust Page 4 of 5 March 25, 2025 IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 March 25, 2025