Oklahoma City Water Utilities Trust

AGENDA April 8, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Brent Bryant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 April 08, 2025  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297­2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297­2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297­2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297­2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297­2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 April 08, 2025  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST April 8, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the March 25, 2025 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SW­0234­1, Solid Waste Operations Center Improvements, 11501 North Portland Avenue. B. Renewal No. 1 of the Professional Services Agreement with USIC Locating Services, LLC (C209021), professional line locate services, estimated annual cost $250,000, April 28, 2025 through April 27, 2030. C. Renewal No. 1 of the Pricing Agreement with Pencco, Inc. (C229022), fluoride for water treatment plants, estimated annual cost $250,000, retroactive to April 2, 2025 through April 1, 2028. D. Renewal No. 2 of the contract with Cimarron Construction Company, LLC, Project WC­1051, Lead Service Line Identification, Citywide, not to exceed $2,500,000, May 1, 2025 through April 30, 2026. E. 1. Amendment No. 1 and Restated Memorandum of Understanding with The City of Oklahoma City, for removal of trash, debris, brush, and graffiti abatement, not to exceed $186,900, April 8, 2025 through June 30, 2025; and 2. Professional Services Agreement with ESMA Janitorial Services, LLC (OCWUT00100), for the effective removal of trash, debris, brush and overgrowth on public property, and for requested graffiti abatement, not to exceed $186,900, April 8, 2025 through April 7, 2026. F. Amendment No. 1 to Contract for Engineering Services with Tetra Tech, Inc., Project SC­1097, Sanitary Sewer Rehabilitation, NW 23rd Street to NW 30th Street from Shartel Avenue to Hudson Avenue, fee increase of $91,456. G. Amendment No. 3 to Contract for Engineering Services with Kimley­Horn and Associates, Inc., Project SC­0915, Lift Station Improvements, (11 locations), fee increase of $218,000. H. Amendment No. 20 to the Award/Contract (SP0600­20­8331) associated with the United States of America for the municipalization of the water and wastewater systems at Tinker Air Force Base. I. Change Order No. 1 with Luckinbill Construction Company, LLC, Project WC­ 1083, Waterline Replacement, 700 West Memorial Road, increase of $15,230. Oklahoma City Water Utilities Trust Page 3 of 5 April 08, 2025  J. Amendment No. 2 and Change Order No. 2 with Jordan Contractors, Inc., Project SC­1030, Sanitary Sewer Rehabilitation, (seven locations), decrease of $462,689.50. K. Amendment No. 2 and Change Order No. 2 with Cimarron Construction Company, LLC, Project WC­1045, Waterline Replacement, West Memorial Road between Memorial Park Drive and Clearbrook Road, decrease of $11,746.98; accepting the project; and placing the maintenance bond into effect. L. Amendment No. 3 and Change Order No. 3 with 4M Trenching, LLC, Project WC­1046, 16­inch Waterline Extension, Eastern Avenue and SE 15th Street near the Oklahoma River, increase of $130,656.35; accepting the project; and placing the maintenance bond into effect. M. Resolution authorizing the sole source purchase of IPL North America, Inc. brand genuine original equipment manufacturer replacement lids and other parts from IPL North America, Inc. (OCWUT00127), estimated annual cost $250,000, April 12, 2025 through April 11, 2026. N. Special Permit with The City of Oklahoma City and the Oklahoma Mountain Bike Association (AC­25­0027­DR), promote, operate, manage, and maintain a non­ motorized off­road vehicle facility on the Lake Stanley Draper Reservoir and Reservation, April 8, 2025 through April 7, 2028. O. Receive an application from Greenbrier, LLC, Project WR­2022­00003, oversized water main extension under Policy A­1 procedures to serve Greenbrier at Surrey Hills, the vicinity of West Hefner Road and North Piedmont Road, estimated purchase price $32,616. P. Ratification of payments from February 26, 2025 through March 25, 2025. IV. Concurrence Docket V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving Addendum No. 1, and awarding a contract to Matthews Trenching Co., Inc., Project SE­0061, Emergency Sanitary Sewer Repair, 3 NE 8th Street, $662,100; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) B. Resolution ratifying the actions of the General Manager in declaring an emergency, waiving competitive bidding, and soliciting informal competitive bids; and authorizing the General Manager or designee to receive and open bids and to award and approve contracts with the lowest responsible bidders, not to exceed $2,000,000 per contract, for the performance of emergency waterline and water service repairs to address the ongoing discovery of an extraordinarily high number of leaks and breaks from the extreme winter weather; and directing the General Manager or designee to prepare specifications to advertise for bids for annual on­call contracts for waterline and water service repairs. (Four affirmative votes required for approval.) Oklahoma City Water Utilities Trust Page 4 of 5 April 08, 2025  VI. Items for Individual Consideration A. Ratifying and approving Addendum No. 1; awarding contract to Downey Contracting, LLC, Project WC­0863­2, Balancing Tank Replacement, Atoka Pipeline Pump Stations, Coalgate and Macomb, Oklahoma, $22,210,769; and approving the contract and bonds. VII. Items from Trustees VIII. General Manager Reports IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 April 08, 2025