Oklahoma City Water Utilities Trust

AGENDA April 22, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Bradley Carter, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Brent Bryant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 April 22, 2025  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 April 22, 2025  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST April 22, 2025 I. Call to Order A. Resolution of Appreciation for Todd Stone, Council Member Trustee. II. Approval of Minutes A. Approve the minutes of the April 8, 2025 meeting. III. Consent Docket A. Receive the Preliminary Engineering Report from Ardurra Group, Inc., Project TW-0009-2, Well 27 Replacement, Tinker Air Force Base. B. Plans and Specifications to be advertised for bids, Project WC-1096, Waterline Replacement, NW 71st Street to Grand Boulevard between NW 73rd Street and Berkley Avenue. C. Ratifying and approving Addenda Nos. 1 through 3; awarding a contract to Cimarron Construction Company, LLC, Project WC-1110, Waterline Replacement, (three locations), $929,929; and approving the contract and bonds. D. Ratifying and approving Addenda Nos. 1 through 4; awarding a contract to C-P Integrated Services, Inc., Projects DC-0298 and SC-1057, Drainage Improvements and Sanitary Sewer Relocation, Twisted Oak Road and Oak Hollow Road to Quail Creek Golf Course, $3,488,225; assigning Standard Testing and Engineering Company as the testing laboratory; and approving contract and bonds. E. Renewal No. 1 of the Professional Services Agreement with GreenShade Trees, LLC (C209043), Lake Stanley Draper Marina Landscaping/Mowing Maintenance Services, estimated annual cost $50,000, May 26, 2025 through May 25, 2030. F. Renewal No. 2 of the Pricing Agreement with Scudder Service and Supply, Inc. (OCWUT00021), electronic gates, services, supplies, and preventive maintenance, estimated annual cost $100,000, May 21, 2025 through May 20, 2028. G. Amendment No. 4 to the Contract for Engineering Services with Huitt-Zollars, Inc., Project WC-0855, 42-inch Water Transmission Main Extension, Booster Station 28, 501 North Council Road to NW 4th Street and MacArthur Boulevard, fee increase of $96,866. Oklahoma City Water Utilities Trust Page 3 of 5 April 22, 2025  H. Resolution ratifying the actions of the General Manager in waiving formal competitive bidding, approving the informal bidding documents, soliciting informal competitive bids, and awarding emergency contracts to Cimarron Construction Company, LLC (OCWUT00129) and Southwest Water Works, LLC (OCWUT00130), for the Oklahoma City Water Utilities Trust Line Maintenance water main service; ratifying issuance of emergency purchase orders; and approving the emergency contracts and bonds. I. Oklahoma Department of Environmental Quality Permit to Construct, Sanitary Sewer Lift Station to serve B-52 Allied Support for Temp Two-Dock Hangar, LAC Ramp, Tinker Air Force Base. J. Recommend The City of Oklahoma City grant a Temporary Right-of-Way Easement to Canadian Valley Electric Cooperative, Inc., Project WC-1011, Second Atoka Pipeline Raw Water Transmission Line, Second Konawa Pump Station. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Amendment No. 3 and Change Order No. 5 with Schwarz Paving Company, Inc., Project PC-0473, Roadway Widening Improvements, and WC-1027, Waterline Relocation, North Kelley Avenue from East Wilshire Boulevard to East Britton Road, increase of $266,053. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Plans and Specifications to be advertised for bids, Project WC-1010, Second Atoka Water Pipeline - New Stonewall Pump Station. B. Resolution authorizing and approving the issuance of (i) Commercial Paper Notes, Series A (tax-exempt) and (ii) Commercial Paper Notes, Series B (taxable) (collectively, the Notes) in a combined aggregate principal amount not to exceed $500,000,000 principal amount outstanding at any one time and not to exceed $700,000,000 in total aggregate principal amount issued; waiving competitive bidding for the sale of the Notes; authorizing and approving the negotiated sale of the Notes at a price less than par; establishing parameters for the discount and interest rates on the Notes; authorizing Certificates Of Determination setting forth the discount, interest rates, redemption provisions, size and maturities of the Notes; approving a second Amended and Restated Dealer Agreement; approving and authorizing the execution of and waiving competitive bidding with respect to the issuance of the Amended and Restated Letter Of Credit and Reimbursement Agreement by and between the Oklahoma City Water Utilities Trust and Sumitomo Mitsui Bank Corporation (Credit Agreement) and Amended and Restated Bank Note; and approving, authorizing, and directing the execution and delivery of the Credit Agreement and Bank Note, and authorizing the Chairman or designee to approve non-substantive and immaterial changes to the Credit Agreement and Bank Note; authorizing and directing the General Manager or designee to negotiate, execute, and deliver subsequent amendments to the commitment amount under the Credit Agreement; authorizing, approving and directing the execution of a second Amended and Restated Order authorizing Commercial Paper Notes, the third Amended and Restated Issuing and Paying Agency Agreement, the second Amended and Restated Depository Agreement and Security Agreement, and all other documents relating to the Commercial Paper Program; authorizing and approving a preliminary and final version of the Commercial Paper Offering Memorandum with respect to the Notes, and authorizing the use and distribution thereof; authorizing and directing the execution Oklahoma City Water Utilities Trust Page 4 of 5 April 22, 2025  of all other closing documents, certificates, agreements, representations, instructions, actions, and letters necessary or incidental to the issuance of such notes; authorizing and directing the execution, authentication, and delivery of the Notes; and containing other provisions relating thereto. (Four affirmative votes required for approval.) VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for March 2025. B. Utilities’ Best Award Recipients. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 April 22, 2025