Oklahoma City Water Utilities Trust

AGENDA MAY 20, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Bradley Carter, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Brent Bryant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 4 May 20, 2025  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 405-297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call 405-297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call 405-297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 405-297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a “Request to be Heard” form located outside the Chamber. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding office shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call 405-297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 4 May 20, 2025  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST MAY 20, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the May 6, 2025 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project TS-0006, Tinker Air Force Base Lift Station Elimination Area D, Tinker Air Force Base, Oklahoma City, Oklahoma. B. Plans and Specifications to be advertised for bids, Project WC-1100, Waterline Replacement, NW 126th Street to NW 122nd Street along Dorset Drive and Pawnee Drive to North Western Avenue along West Memorial Road. C. Request for Proposals to be advertised (RFP OCWUT 13-25), gopher, rodent, and other pest removal services. D. Ratifying and approving Addendum No. 1; awarding a contract to C4L, LLC, Project SW-0234-1, Solid Waste Operations Center Improvements, 11501 North Portland Avenue, $1,633,821.50; and approving the contract and bonds. E. Professional Services Agreement with Business Imaging Systems (OCWUT00137), estimated annual cost $200,000, May 26, 2025 through May 25, 2026. F. Amendment No. 1 and Change Order No. 1 with Downey Contracting, LLC, Projects WM-0398-1 and SM-0361-1, Fleet Services - Draper Fueling Station Replacement, Lake Stanley Draper, decrease of $5,130; accepting the project; and placing the maintenance bond into effect. G. Joint Resolution with The City of Oklahoma City waiving formal competitive bidding and authorizing the open market purchase of laboratory maintenance service agreements (OCWUT00068); estimated annual cost $200,000, July 1, 2025 through June 30, 2026. H. Oklahoma Department of Environmental Quality Permit to Construct, Project WC-0863- 2, Balancing Tank Replacement, Atoka Pipeline Pump Stations, Coalgate and Macomb, Oklahoma. Oklahoma City Water Utilities Trust Page 3 of 4 May 20, 2025 IV. Concurrence Docket V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Resolution waiving consultant selection procedures and approving Contract for Engineering Services with Kimley-Horn and Associates, Inc., Project WC-1040, North and South Colfax Ground Storage Tank Emergency Replacements, fee of $1,124,600. B. Ratifying and approving Addenda Nos. 1 through 3; awarding a contract to Crossland Heavy Contractors, Inc., Project WT-0253, High Service Pump Station Electrical Improvements, Draper Water Treatment Plant, $6,568,000; and approving the contract and bonds. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for April 2025. B. Fiscal Year 2025 OCWUT Monthly Proforma and Status Report, March 31, 2025. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 4 of 4 May 20, 2025