Oklahoma City Water Utilities Trust

AGENDA JUNE 17, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Bradley Carter, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Brent Bryant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting.  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 405-297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call 405-297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call 405-297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 405-297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a “Request to be Heard” form located outside the Chamber. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding office shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call 405-297-2422 for more information about the Oklahoma City Water Utilities Trust.  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST JUNE 17, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the June 3, 2025 meeting. III. Consent Docket A. Request for Proposals to be advertised (RFP OCWUT 17-25), Utility Network Migration and Cityworks Reconfiguration. B. Joint Contracts for Engineering Services with The City of Oklahoma City and Black and Veatch Corporation, MC-0763-A; Kimley-Horn and Associates, Inc., MC-0763-C; Plummer Associates, Inc., MC-0763-D, Civil Engineering Services for Water and Wastewater Systems at Tinker Air Force Base, Oklahoma City, Oklahoma, estimated annual fee of $1,000,000 per consultant, July 1, 2025 through June 30, 2028. C. Ratifying and approving Addendum No. 1; awarding a contract to Jordan Contractors, LLC, Project SC-1097-1, Sanitary Sewer Rehabilitation, NW 30th Street to NW 28th Street from Shartel Avenue to Hudson Avenue, $920,157; and approving the contract and bonds. D. Ratifying and approving Addendum No. 1; awarding a contract to Southwest Water Works, LLC, Project WC-1097, Waterline Replacement, Muzny Lane to Prairie Ridge Road between SE 85th Street and SE 87th Street and SW 91st Street to SW 92nd Street between Blackwelder Avenue and McKinley Avenue, $1,530,875; and approving the contract and bonds. E. Ratifying and approving Addenda Nos. 1 through 3; cancelling the bid solicitation effective May 22, 2025, Project WT-0224-1, Clearwell Improvements, Draper Water Treatment Plant. F. FY2026 Annual Contract (OCWUT00152), for the purchase and sale of Commercial Paper Notes, Series A (Tax-Exempt) and Commercial Paper Notes, Series B (Taxable), not to exceed $95,000, July 1, 2025 through June 30, 2026. G. Amendment No. 1 to the System Support Contract with NEXGEN Asset Management (C249042), to provide an Enterprise Asset Management System Selection, Deployment and Implementation, estimated annual cost $300,000. H. Renewal No. 2 of the Joint Professional Services Agreement with The City of Oklahoma City and the Center for Employment Opportunities, Inc. (SS24-C249002), to provide two Employment Opportunities, Inc. work crews, estimated annual cost $420,000, July 1, 2025 through June 30, 2026.  I. Amendment No. 1 and Change Order No. 1 with Southwest Water Works, LLC, Project WC-1095, Waterline Replacement, along Barr Avenue and Nicklas Avenue between NW 39th Street and NW 36th Street, along SW 38th Street and SW 40th Street between Blackwelder Avenue and Douglas Avenue, increase of $101,845. J. Amendment No. 1 and Change Order No. 1 with Cimarron Construction Company, LLC, Project WC-1110, Waterline Replacement, (three locations), decrease of $59,201. K. 1. Amendment No. 6 and Renewal No. 4 of the Agreement with The City of Oklahoma City and Oklahoma County (OCWUT00052), for the effective removal of trash, debris, brush, overgrowth on public property, and for requested graffiti abatement on public property in areas of Oklahoma City that are within Oklahoma County, estimated annual cost $186,900, July 1, 2025 through June 30, 2026; and 2. Amendment No. 2 and Renewal No. 1 of the Memorandum of Understanding with The City of Oklahoma City for the general terms, funding, and obligations of the effective removal of trash, debris, brush, overgrowth on public property, and graffiti abatement program. L. Amendment No. 2 with Southwest Water Works, LLC, Project WC-1041, Waterline Replacements, (four locations), increase of $51,482; accepting the project; and placing the maintenance bond into effect. M. Ratifying and approving Addendum No. 1; and adopting a Resolution extending time to award contract for good cause, awarding contract to Southwest Water Works, LLC, Project WC-1096, Waterline Replacement, NW 71st Street to Grand Boulevard between NW 73rd Street and Berkley Avenue, $1,465,580; and approving the contract and bonds. N. 1. Reimbursement Agreement with The City of Oklahoma City and Enable Oklahoma Intrastate Transmission, LLC, Project WC-1010, Second Atoka Water Pipeline - New Stonewall Pump Station, estimated cost of $873,981.86; and 2. Authorize advanced payment of $120,373. O. Oklahoma Department of Environmental Quality Permit to Construct, Project TS-0006, Lift Station Elimination Area D, Tinker Air Force Base, Oklahoma City, Oklahoma. P. Oklahoma Department of Environmental Quality Permit to Construct, Project TS-0007, Lift Station Elimination Area A, Tinker Air Force Base, Oklahoma City, Oklahoma. Q. Revocable Permit with William F. Shdeed for the continuation of parking lot usage on the Hefner Canal easement, July 1, 2025 through June 30, 2026, annual revenue of $1,200. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Change Order No. 3 with Schwarz Paving Co., Inc., Projects PC-0557 and WC-1085, Roadway Widening and Improvements, SW 15th Street from Czech Hall Road to Mustang Road; and Projects PC-0558, WC-1106, and SC-1080, Roadway Widening and Improvements, SW 15th Street from Mustang Road to John Kilpatrick Turnpike, no cost. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. 1. Letter of Engagement with The City of Oklahoma City and Phillips Murrah P.C. for legal services related to the Engineering Services Contract, Project SC-0950, 72- inch Sanitary Sewer Relief Interceptor; and 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorneys regarding legal services related to the Engineering Services Contract, Project SC-0950, 72-inch Sanitary Sewer Relief Interceptor as authorized by 25 O.S. (2024 Supp.) §307(B)(4) because disclosure will seriously impair the ability of the public body to proceed in the public interest. B. 1. Settlement Agreement and Release with The City of Oklahoma City and ASI Construction, LLC; and 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorneys concerning pending litigation, claims, actions and potential settlement of this case as authorized by 25 O.S. (2024 Supp.) §307(B)(4) because disclosure will seriously impair the ability of the public body to proceed in the public interest in the case of ASI Construction, LLC v. The City of Oklahoma City, the Oklahoma City Water Utilities Trust, and Freese and Nichols, Inc., in United States District Court for the Western District of Oklahoma, Case No. CIV-2021-1138-JD. VII. Items from Trustees VIII. General Manager Reports A. Utilities Daily Operational Report for June 12, 2025. IX. Citizens to be Heard X. Adjournment