Oklahoma City Water Utilities Trust

AGENDA JULY 15, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Bradley Carter, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Brent Bryant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting.  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 405-297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call 405-297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call 405-297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 405-297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a “Request to be Heard” form located outside the Chamber. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding office shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call 405-297-2422 for more information about the Oklahoma City Water Utilities Trust.  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST JULY 15, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the June 17, 2025 meeting. III. Consent Docket A. Ratifying and approving Addenda Nos. 1 and 2; awarding a contract to Urban Contractors, LLC, Project SC-1126, Sanitary Sewer Replacement, NE 30th Street to NE 33rd Street between Jordan Avenue and Rhode Island Avenue, $714,684; and approving the contract and bonds. B. 1. Professional Services Agreement with Carahsoft Technology Corporation (OCWUT00158), to establish software services for effective employee communications, estimated cost $155,000, July 15, 2025 through July 14, 2026; and 2. Scope of Work with CH2M Hill Engineers, Inc. (C199010), employee hub implementation services, $150,000. C. Renewal No. 3 of the Joint Professional Services Agreement with The City of Oklahoma City and OKC Metro Alliance, Inc. (SS24-C233027), to provide the operation of a non- medical detoxification center and additional program services, including but not limited to, clerical support services, grounds maintenance services, supervised painting, and janitorial services, estimated cost $2,071,961.84, retroactive to July 1, 2025 through June 30, 2026. D. Change Order No. 1 with McKee Utility Contractors, LLC, Project WC-0855-R, Water Transmission Main, NW 4th Street and MacArthur Boulevard to 7420 Melrose Lane, increase of $18,006.44. E. Amendment No. 4 to the Software License and Services Agreement with SAP America, Inc. (C239036), increase of $198,589.36, retroactive to October 1, 2024 through November 30, 2029. F. Final Acceptance, Project WC-0864, Atoka Dam and spillway rehabilitation, Atoka, Oklahoma, and placing the maintenance bond into effect. G. Amendment No. 1 with Urban Contractors, LLC, Project SE-0063, Emergency Sanitary Sewer Repair, 6724 NW 16th Street, decrease of $8,504.45; accepting the project; and placing the maintenance bond into effect. H. Amendment No. 1 and Change Order No. 1 with Matthews Trenching Co., Inc., Project SE-0061, Emergency Sanitary Sewer Repair, 3 NE 8th Street, decrease of $50,350; accepting the project; and placing the maintenance bond into effect. I. Amendment No. 2 and Change Order No. 2 with Cimarron Construction Company, LLC, Project WC-0974-2, Waterline Replacement, Villa Avenue to Virginia Avenue from NW 33rd Street to NW 28th Street and Classen Boulevard to Western Avenue from NW 51st Street to NW 46th Street, increase of $201,617; accepting the project; and placing the maintenance bond into effect. J. Ratifying and approving Addendum No. 1; and adopting a Resolution extending time to award contract for good cause, awarding contract to Luckinbill Construction Company, LLC, Project TS-0006, Tinker Air Force Base Lift Station Elimination Area D, Tinker Air Force Base, Oklahoma City, Oklahoma, $1,187,925; and approving the contract and bonds. K. Ratifying and approving Addendum No. 1; and adopting a Resolution extending time to award contract for good cause, awarding contract to Brewer Construction Oklahoma, LLC, Project WC-1100, Waterline Replacement, NW 126th Street to NW 122nd Street along Dorset Drive and Pawnee Drive to North Western Avenue along West Memorial Road, $1,162,991; and approving the contract and bonds. L. Joint Resolution with The City of Oklahoma City authorizing the open market purchase of crane and hoist equipment inspection and preventive maintenance services (OCWUT00154), estimated cost $200,000, July 15, 2025 through July 14, 2026. M. Resolution authorizing the sole source purchase of Vactor Manufacturing, Inc. equipment, parts, and services, and approving the Sole Source Agreement with J & R Equipment, LLC (OCWUT00148), estimated cost $250,000, July 15, 2025 through July 30, 2026. N. Resolution authorizing the sole source purchase of AVEVA software licenses, products, and services from Q-Mation, Inc. (OCWUT00030), estimated cost $400,000, August 1, 2025 through July 31, 2026. O. Resolution authorizing an increase to the annual cost estimate for Pricing Agreements with All State Electric Motors, LLC (OCWUT00046), Cogent, Inc. (OCWUT00047), Edwards Equipment, LLC (OCWUT00048), Environmental Improvements, Inc. (OCWUT00049), and Haynes Equipment Company, LLC (OCWUT00050), replacement parts, units, and repair services for various machinery, estimated annual cost increase of $2,000,000, to a total estimated annual cost of $6,000,000, through the period ending July 31, 2027. P. 1. Recommend The City of Oklahoma City accept a permanent easement, Project SC- 1107, Sanitary Sewer Improvements, NW 26th Street from Ann Arbor Avenue to Meridian Avenue; and 2. Authorize payment of claim, $1,800. Q. 1. Recommend The City of Oklahoma City accept a permanent easement, Project SC- 1107, Sanitary Sewer Improvements, NW 26th Street from Ann Arbor Avenue to Meridian Avenue; and 2. Ratify the action of the General Manager in paying the claim, $4,800. R. Ratification of payments from May 21, 2025 through June 24, 2025. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Amendment No. 2 and Change Order No. 3 with First Water Contracting, LLC, Projects PC-0698 and WC-1026, Roadway Widening, SW 149th Street between Western Avenue and Santa Fe Avenue, increase of $124,373.10. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in approving Amendment No. 4 and Change Order No. 6 with Schwarz Paving Company, Inc., Project PC-0473, Roadway Widening Improvements, and WC-1027, Waterline Relocation, North Kelley Avenue from East Wilshire Boulevard to East Britton Road, increase of $261,395.50. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency and issuing Emergency Purchase Order No. 06232025TD01 to Krapff Reynolds Construction Company, cost $57,325; and placing the maintenance bond into effect. (Four affirmative votes required for approval.) B. Resolution ratifying the actions of the General Manager in declaring an emergency, waiving competitive bidding, and issuing Emergency Purchase Order No. 04052025TD01 to Specialized Response Solutions, LP, cost $267,240. (Four affirmative votes required for approval.) C. Resolution ratifying the actions of the General Manager in declaring an emergency, and issuing Emergency Purchase Order No. 02182025TD01 utilizing The City of Oklahoma City’s on-call contract with United Rentals North America Inc. (C248020); ratifying the actions of the General Manager in waiving competitive bidding, and awarding an emergency contract to United Rentals North America Inc. (OCWUT00153) for emergency rental equipment at the North Canadian Wastewater Treatment Plant, estimated cost $1,500,000. (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Resolution declaring the intent of the Oklahoma City Water Utilities Trust to expend certain funds in connection with certain water and wastewater system improvements with said expenditures to be reimbursed from the proceeds of debt to be incurred by the Oklahoma City Water Utilities Trust; and containing other provisions relating thereto. B. Ratifying and approving Addenda Nos. 1 and 2; awarding a contract to Wynn Construction Company, Inc., Project WC-1010, Second Atoka Water Pipeline - New Stonewall Pump Station, $79,938,000; and approving the contract and bonds. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for July 10, 2025. IX. Citizens to be Heard X. Adjournment