Oklahoma City Water Utilities Trust

AGENDA JULY 29, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Bradley Carter, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Brent Bryant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting.  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 405-297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call 405-297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call 405-297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 405-297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a “Request to be Heard” form located outside the Chamber. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding office shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call 405-297-2422 for more information about the Oklahoma City Water Utilities Trust.  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST JULY 29, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the July 15, 2025 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project TS-0007, Tinker Lift Station Elimination Area A, Tinker Air Force Base, Oklahoma City, Oklahoma. B. Plans and Specifications to be advertised for bids, Project WC-1114, Waterline Replacement, along Mulholland Drive between Woody Creek Drive and Saddle River Drive. C. Plans and Specifications to be advertised for bids, Project WC-1120, Water Main Installation, along SW 164th Street between Western Avenue and Serrano Drive. D. Plans and Specifications to be advertised for bids, Project WC-1123, Waterline Replacement, (five locations). E. Contract for Engineering Services with Crafton Tull and Associates, Inc., SC-1135, Sanitary Sewer Renewal and Rehabilitation, NW 34th Street to Cashion Place from Independence Avenue to Brookline Avenue, fee of $336,000, and approving the Irrevocable Letter of Credit. F. Joint Contract for Engineering Services with The City of Oklahoma City and Jacobs Engineering Group, Inc., MC-0763-B, Civil Engineering Services for Water and Wastewater Systems at Tinker Air Force Base, estimated annual fee of $1,000,000 per consultant, retroactive to July 15, 2025 through June 30, 2028. G. Sole Source Agreement with Oklahoma One-Call System Inc., dba OKIE811 (OCWUT00159), to provide a ticket service to safeguard underground utilities, estimated annual cost $250,000, retroactive to November 1, 2024 through October 31, 2029. H. Change Order No. 1 with C4L, LLC, Project SW-0234-1, Solid Waste Operations Center Improvements, 11501 North Portland Avenue, increase of $33,919. I. Amendment No. 2 and Change Order No. 2 with Cimarron Construction Company, LLC, Project WC-1110, Waterline Replacement, (three locations), increase of $39,185. J. Change Order No. 1 with Matthews Trenching Co., Inc., Project SE-0062, Emergency Sanitary Sewer Repair, SW 15th Street and MacArthur Boulevard, increase of $50,000; accepting the project; and placing the maintenance bond into effect.  K. Resolution authorizing the open market purchase of fluoride for water treatment plants not available on pricing agreement (OCWUT00155), estimated cost $50,000, July 29, 2025 through July 28, 2026. L. Recommend The City of Oklahoma City accept a permanent easement, Project SC-1125, Sanitary Sewer Replacement, SW 48th Street to SW 56th Street from Pennsylvania Avenue to Blackwelder Avenue, and 3241 SW 17th Street. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Plans and Specifications to be advertised for bids, Projects PC-0525, Roadway Widening, and WC-1037 and SC- 1158, Waterline and Sanitary Sewer Relocation, SW 29th Street from Rockwell Avenue to MacArthur Boulevard. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in approving Change Order No. 1 with Downey Contracting, LLC, Projects PC-0785 and WC-1111, Strong Neighborhoods Initiative Capitol Hill Plaza, Harvey Avenue between SW 24th Street and SW 25th Street. (No OCWUT funds) C. Concurrence with The City of Oklahoma City in approving Amendment No. 3 and Change Order No. 4 with First Water Contracting, LLC, Projects PC-0698 and WC- 1026, Roadway Widening, SW 149th Street between Western Avenue and Santa Fe Avenue, increase of $19,684.10. (No OCWUT funds) D. Concurrence with The City of Oklahoma City in accepting Projects PC-0559 and WC- 0998, Roadway Widening Improvements, Sara Road between SW 15th Street and SW 29th Street; and placing the maintenance bond into effect. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the Acting General Manager in declaring an emergency, waiving formal competitive bidding, and issuing Emergency Purchase Orders to Cimarron Construction Company, LLC, Project WE-0108, Southwest Water Works, LLC, Project WE-0109, and Arroyos Concrete LLC, Projects WE-0108 and WE- 0109, Emergency 48-inch Water Main Repair, May Avenue between Northwest 72nd Street and Northwest 71st Street; and approving payments until the emergency is resolved, estimated cost $875,000. VI. Items for Individual Consideration VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for July 24, 2025. IX. Citizens to be Heard X. Adjournment