Pioneer Library System Board

Pioneer Library Board of Trustees Regular Meeting Agenda May 20, 2025 at 6:30 PM McLoud Public Library 133 N. Main St. McLoud, OK 74851 By The City of Oklahoma City Office of the City Clerk at 1:09 pm, May 16, 2025 1. Meeting is Called to Order 1.01 Roll Call. 1.02 Introduction of Guests. 1.03 Board Recognition. 1.04 System Services Update. 1.05 Public Comments. 2. Consent Docket 2.01 Consider Approval of the Consent Items in Accordance with the Recommended Action on Each Listed Below. 2.02 Consideration of April 29, 2025 Board Meeting Minutes. 2.03 Consideration of April 30, 2024 Financial Statement. 2.04 Consideration of the Audit Engagement Letter for FY 2024- 2025. 2.05 Consideration of the Letter of Engagement from Crawford and Associates PC. 2.06 Consideration of Agreement between PLS and City of Purcell for Library Services, Facilities & Maintenance FY 2025-2026. 2.07 Consideration of Annual Renewal for Samaritan for $10,550. 2.08 Consideration of Annual Agreement with OrangeBoy, Inc. for Library Consulting Services for $109,442.12. 2.09 Consideration of KFOR Media Agreement for $36,000. 2.10 Consideration of KOCO Media Agreement for $27,720. 2.11 Consideration of Renewal of Subscription for Chilton Database for $24,405.10. 2.12 Consideration of Renewal of Subscription for Newsbank Database for $30,625. 2.13 Consideration of Annual Renewal for LinkedIn Learning for $25,650.  2.14 Consideration of Renewal of Urban Libraries Council Membership for $10,500. 2.15 Consideration of Annual Maintenance for EnvisionWare for $335,586.80. 2.16 Consideration of Annual Maintenance for Hublet Oy for $15,180. 2.17 Consider Renewal of Lease with 115 Santa Fe Partners LLC for Library Lab at 121 S. Santa Fe, Ste 119, Norman for Period July 1, 2025- June 30, 2026 Under Terms of Lease Dated October 30, 2024. 2.18 Consideration of Proposed Pioneer Library System Foundation Board Member Kyle Caldwell for the 2025-2028 Term. 2.19 Consideration of Proposed Pioneer Library System Foundation Board Member Emily Virgin for the 2025-2028 Term. 2.20 Consideration to Sell or Dispose of Surplus and/or Obsolete Equipment. 3. Other Items for Board Consideration 3.01 Consideration of Encumbrances in the Amounts and to the Accounts as Charged, April 30, 2025 - May 27, 2025. 3.02 Consideration of Renewal of Property Insurance Policy. 3.03 Consideration of Renewal of Auto Insurance Policy. 3.04 Consideration of FY 2025-2026 Budget. 4. Reports/Updates 4.01 Story of the Month 4.02 Executive Director and Staff Reports. 4.03 Board Comments. 5. Adjournment 5.01 Adjourn the Meeting.