Prequalification Review Board

The City of OKLAHOMA CITY FORMAL AGENDA PREQUALIFICATION REVIEW BOARD 8:30 AM December 14, 2022 PREQUALIFICATION REVIEW BOARD MEMBERS: Eric J. Wenger, City Engineer/Chairman Laura A. Johnson, Assistant City Manager/City Manager Designee/Vice Chair Amy Simpson, City Clerk/Secretary Amy Parker, Finance Director Designee Chris Browning, Utilities Director EMBARK 431 West Main Street, Ste. B Large Conference Room INFORMATION ABOUT THE OKLAHOMA CITY PREQUALIFICATION REVIEW BOARD MEETINGS The Oklahoma City Prequalification Review Board meets the second Wednesday of the month at 8:30 a.m., at EMBARK, 431 W. Main Street, Suite B in the Large Conference Room, unless prior notice of a change is posted. Parking is available at the Sheridan­Walker Parking Garage (501 West Sheridan). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the Prequalification Manager at 297­2293 or TDD 297­2020 as soon as possible but not later than 24 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48  431 West Main Street, Ste. B Large Conference Room INFORMATION ABOUT THE OKLAHOMA CITY PREQUALIFICATION REVIEW BOARD MEETINGS The Oklahoma City Prequalification Review Board meets the second Wednesday of the month at 8:30 a.m., at EMBARK, 431 W. Main Street, Suite B in the Large Conference Room, unless prior notice of a change is posted. Parking is available at the Sheridan­Walker Parking Garage (501 West Sheridan). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the Prequalification Manager at 297­2293 or TDD 297­2020 as soon as possible but not later than 24 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Citizens may address the Prequalification Review Board during public hearings on any matter, listed on the agenda. Citizens may also address the Prequalification Review Board on individual concerns at the end of the agenda when the Chairman announces "Comments from Board Members, Staff and Citizens." Citizens who wish to be listed on the agenda for comments to the Prequalification Review Board may call the Prequalification Manager at 297­2293 before 4 p.m. on the Wednesday prior to the next Prequalification Review Board meeting. Official action can be taken only on items which appear on the agenda. Staff recommendations do not limit or define the potential actions of the Prequalification Review Board. The Prequalification Review Board may grant approval with or without conditions, remove conditions, deny, defer, strike, amend, refer to staff, include limitations, suspend, revoke, or reinstate prequalification applications. When more information is needed to act on an item, the Prequalification Review Board may defer the matter to a future meeting. Under certain circumstances, items may be deferred to a specific later meeting date or be stricken from the agenda entirely. Consent Docket Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of the Prequalification Review Board. Members of the Prequalification Review Board may request discussion or separate action on any item on the Consent Docket. Citizens may request to address the Prequalification Review Board on any item on the Consent Docket. PREQUALIFICATION REVIEW BOARD FORMAL AGENDA DECEMBER 14, 2022 I. CALL TO ORDER II. APPROVE MINUTES A. Approve minutes from the November 9, 2022, meeting. III. CONSENT DOCKET A. Items for Consent 1. American Roofing & Construction, LLC request discussion or separate action on any item on the Consent Docket. Citizens may request to address the Prequalification Review Board on any item on the Consent Docket. PREQUALIFICATION REVIEW BOARD FORMAL AGENDA DECEMBER 14, 2022 I. CALL TO ORDER II. APPROVE MINUTES A. Approve minutes from the November 9, 2022, meeting. III. CONSENT DOCKET A. Items for Consent 1. American Roofing & Construction, LLC 735 N. Union St. Ponca City, OK 74601 Bonding Limit: $ 3,500,000 single/$7,000,000 aggregate Previous Action: September 14, 2022, approved as Class A: Roofing Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 2. BR Heavy Construction, LLC PO Box 1261 Catoosa, OK 74015 Bonding Limit: $ 3,000,000 single /$5,000,000 aggregate Previous Action: July 13, 2022, approved as Provisional Class B: Stormwater; Class C: Stormwater; Provisional Class C: Water Pipeline; Wastewater Pipeline; and Class D: Water Pipeline Contractor. Recommendation: CONDITIONAL approval as: Provisional Class B: Stormwater; Class C: Stormwater; Provisional Class C: Water Pipeline; Wastewater Pipeline; and Class D: Water Pipeline Contractor pending receipt of updated balance sheets every 90 days until new reviewed or audited financials are provided. 3. Commercial Construction Services PO Box 240 Crescent, OK 73028 Bonding Limit: $ 750,000 single/$750,000 aggregate Recommendation: 30­day CONDITIONAL approval as: Class A: Bore; Class C: Paving; Stormwater; Water Pipeline; and Wastewater Pipeline Contractor, pending receipt of 1bond assurance letter and endorsement of financial statements.  Class A: Bore; Class C: Paving; Stormwater; Water Pipeline; and Wastewater Pipeline Contractor, pending receipt of bond assurance letter and endorsement of financial statements. 4. D. Owen Construction LLC PO Box 722215 Norman, OK 73070 Bonding Limit: $ 4,000,000 single/$12,000,000 aggregate Recommendation: 90­day CONDITIONAL approval as: Class C: Water Pipeline; and Wastewater Pipeline Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 5. First Water Contracting, LLC PO Box 94250 Oklahoma City, OK 73143 Bonding Limit: $ 10,000,000 single/$30,000,000 aggregate Recommendation: GRANT approval as: Class A: Paving; Provisional Class B: Stormwater; and Class C: Stormwater Contractor. 6. Flowers Construction, LLC 2072 Fox Lane Tuttle, OK 73089 Bonding Limit: $ 4,000,000 single/$10,000,000 aggregate Previous Action: September 14, 2022, approved as Class B: Building; and Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. Recommendation: 60­day CONDITIONAL approval as: Class B: Building; and Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 7. Harrison, Walker & Harper, LLC 2510 S. Church St. Paris, TX 75460 Bonding Limit: $ 100,000,000 single/$200,000,000 aggregate Recommendation: GRANT approval as: Class A: Building Contractor. 8. Hudson Trenching Services, Inc. PO Box 250 Newcastle, OK 73065 2 Bonding Limit: $ 750,000 single/$750,000 aggregate  Class A: Building Contractor. 8. Hudson Trenching Services, Inc. PO Box 250 Newcastle, OK 73065 Bonding Limit: $ 750,000 single/$750,000 aggregate Previous Action: September 14, 2022, approved as Provisional Class A: Bore; and Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. Recommendation: 60­day CONDITIONAL approval as: Provisional Class A: Bore; and Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 9. K & R Builders, Inc. PO Box 656 Wheatland, OK 73097 Bonding Limit: $ 15,000,000 single/$25,000,000 aggregate Recommendation: GRANT approval as: Class A: Bridge; and Stormwater Contractor. 10. Miller­Tippens Construction Company, LLC 45 NE 52nd St. Oklahoma City, OK 73105 Bonding Limit: $ 60,000,000 single/$120,000,000 aggregate Previous Action: June 8, 2022, approved as Class A: Building; Stormwater; Class B: Paving; Provisional Class C: Water Pipeline; and Wastewater Pipeline Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 11. Pillar Contracting, Inc. 7408 NW 85th St. Oklahoma City, OK 73132 Bonding Limit: $ 7,500,000 single/$12,000,000 aggregate Previous Action: September 14, 2022, approved as Class B: Building Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 12. Silver Star Construction Company, Inc. 2401 S. Broadway Moore, OK 73160 Bonding Limit: $ 30,000,000 single/$150,000,000 aggregate Recommendation: GRANT approval as: 3 Class A: Bridge; Paving; and Stormwater Contractor.  Recommendation: GRANT approval as: Class A: Bridge; Paving; and Stormwater Contractor. 13. Stryker Asphalt and Seal Coating, LLC 15921 Aparados Way Edmond, OK 73013 Bonding Limit: $ 400,000 single/$400,000 aggregate Previous Action: July 13, 2022, approved as Class C: Paving Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 14. TCS Construction 2900 Adams Rd., Ste 120 Norman, OK 73069 Bonding Limit: $ 10,000,000 single/$20,000,000 aggregate Recommendation: 90­day CONDITIONAL approval as: Class A: Building Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 15. TMC Construction Company, Inc. 15130 Northwest Expressway Piedmont, OK 73078 Bonding Limit: $ 2,500,000 single/$10,000,000 aggregate Previous Action: September 14, 2022, approved as Class B: Paving; and Stormwater Contractor. Recommended: REMOVE condition regarding financial statements and bond assurance letter. 16. Vertical Communications, Inc. 2817 S. Ann Arbor Oklahoma City, OK 73128 Bonding Limit: $ 3,000,000 single/$20,000,000 aggregate Previous Action: September 14, 2022, approved as Class A: Bore; and Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. Recommendation: 60­day CONDITIONAL approval as: Class A: Bore; and Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. B. And/or Enter into executive session on advice of the Assistant Municipal Counselor to receive confidential communications from its attorney concerning a pending investigation, claim, or action, as authorized by 25 O.S. (2022) Section 307 (B)(4), because disclosure would seriously impair the ability of the public body to process the claim or4 conduct a pending investigation, litigation, or proceeding in the public interest.  Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. B. And/or Enter into executive session on advice of the Assistant Municipal Counselor to receive confidential communications from its attorney concerning a pending investigation, claim, or action, as authorized by 25 O.S. (2022) Section 307 (B)(4), because disclosure would seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. IV. APPLICATIONS REQUIRING SEPARATE VOTE A. Applications 1. Southeast Plumbing and Backhoe, Inc. 16805 SE 53rd St. Choctaw, OK 73020 Bonding Limit: $ 500,000 single/$500,000 aggregate Recommendation: 90­day CONDITIONAL approval as: Class C: Stormwater; Provisional Class C: Water Pipeline; and Wastewater Pipeline Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. B. And/or Enter into executive session on advice of the Assistant Municipal Counselor to receive confidential communications from its attorney concerning a pending investigation, claim, or action, as authorized by 25 O.S. (2022) Section 307 (B)(4), because disclosure would seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. V. INFORMATIONAL ITEMS A. Expired Prequalification 1. Structural Preservation Systems, LLC 321 S. Boston Ave., Ste 300 Tulsa, OK 74103 Bonding Limit: $ 60,000,000 single/$600,000,000 aggregate Previous Action: December 8, 2021, approved as Class B: Water Facilities Contractor. B. Expiration of Conditional Approvals C. Class D: Bore Administrative Approvals 1. Alliance Mechanical D. Class D: Paving Administrative Approvals 1. Bill’s Pavement Maintenance LLC – Renewal 2. EMS Construction LLC – Renewal 3. G and E Concrete LLC – Renewal 4. Garcia and Brothers Construction 5 – Renewal 5. GH Concrete Enterprises Inc. – Renewal  2. EMS Construction LLC – Renewal 3. G and E Concrete LLC – Renewal 4. Garcia and Brothers Construction – Renewal 5. GH Concrete Enterprises Inc. – Renewal 6. Legacy Services Inc. – Renewal 7. Marquez Construction Inc. – Renewal 8. Olveras Concrete – Renewal 9. Sanroman Construction – Renewal E. Class D: Water Pipeline Administrative Approvals 1. All Day Plb – Mechanical, LLC 2. Alliance Mechanical 3. Benchmark Services Ltd VI. SHOW CAUSE HEARING VII. COMMENTS FROM BOARD MEMBERS, STAFF AND CITIZENS VIII ITEMS REQUIRING SEPARATE VOTE IX. NEW BUSINESS (Any matter not known or reasonable foreseeable prior to the posting of the agenda) ADJOURN PREQUALIFICATION REVIEW BOARD MEETING 6