Prequalification Review Board

The City of OKLAHOMA CITY FORMAL AGENDA PREQUALIFICATION REVIEW BOARD 8:30 AM June 12, 2024 PREQUALIFICATION REVIEW BOARD MEMBERS: Deborah K. Miller, City Engineer/Chair Laura A. Johnson, Assistant City Manager/City Manager Designee/Vice Chair Amy Simpson, City Clerk/Secretary Amy Parker, Finance Director Designee Chris Browning, Utilities Director EMBARK 431 West Main Street, Ste. B Large Conference Room INFORMATION ABOUT THE OKLAHOMA CITY PREQUALIFICATION REVIEW BOARD MEETINGS The Oklahoma City Prequalification Review Board meets the second Wednesday of the month at 8:30 a.m., at EMBARK, 431 W. Main Street, Suite B in the Large Conference Room, unless prior notice of a change is posted. Parking is available at the Sheridan­Walker Parking Garage (501 West Sheridan). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the Prequalification Manager at 297­2293 as soon as possible but not later than 24 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the  431 West Main Street, Ste. B Large Conference Room INFORMATION ABOUT THE OKLAHOMA CITY PREQUALIFICATION REVIEW BOARD MEETINGS The Oklahoma City Prequalification Review Board meets the second Wednesday of the month at 8:30 a.m., at EMBARK, 431 W. Main Street, Suite B in the Large Conference Room, unless prior notice of a change is posted. Parking is available at the Sheridan­Walker Parking Garage (501 West Sheridan). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the Prequalification Manager at 297­2293 as soon as possible but not later than 24 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Citizens may address the Prequalification Review Board during public hearings on any matter, listed on the agenda. Citizens may also address the Prequalification Review Board on individual concerns at the end of the agenda when the Chairman announces "Comments from Board Members, Staff and Citizens." Citizens who wish to be listed on the agenda for comments to the Prequalification Review Board may call the Prequalification Manager at 297­2293 before 4 p.m. on the Wednesday prior to the next Prequalification Review Board meeting. Official action can be taken only on items which appear on the agenda. Staff recommendations do not limit or define the potential actions of the Prequalification Review Board. The Prequalification Review Board may grant approval with or without conditions, remove conditions, deny, defer, strike, amend, refer to staff, include limitations, suspend, revoke, or reinstate prequalification applications. When more information is needed to act on an item, the Prequalification Review Board may defer the matter to a future meeting. Under certain circumstances, items may be deferred to a specific later meeting date or be stricken from the agenda entirely. Consent Docket Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of the Prequalification Review Board. Members of the Prequalification Review Board may request discussion or separate action on any item on the Consent Docket. Citizens may request to address the Prequalification Review Board on any item on the Consent Docket. PREQUALIFICATION REVIEW BOARD FORMAL AGENDA JUNE 12, 2024 I. CALL TO ORDER II. APPROVE MINUTES A. Approve minutes from the May 8, 2024, meeting. III. CONSENT DOCKET A. Items for Consent 1. A#1 Trenching, Inc. request discussion or separate action on any item on the Consent Docket. Citizens may request to address the Prequalification Review Board on any item on the Consent Docket. PREQUALIFICATION REVIEW BOARD FORMAL AGENDA JUNE 12, 2024 I. CALL TO ORDER II. APPROVE MINUTES A. Approve minutes from the May 8, 2024, meeting. III. CONSENT DOCKET A. Items for Consent 1. A#1 Trenching, Inc. 3501 Seiter Ln. Oklahoma City, OK 73165 Bonding Limit: $ 250,000 single/$500,000 aggregate Recommendation: GRANT approval as: Class C: Paving; Provisional Class C: Water Pipeline; Class D: Bore; and Water Pipeline Contractor. 2. Alva Roofing Company 1401 E. Grand Blvd. Oklahoma City, OK 73129 Bonding Limit: $ 4,000,000 single/$8,000,000 aggregate Recommendation: 90­day CONDITIONAL approval as: Class A: Roofing Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 3. Anderson & House, Inc. 1627 W. Main St. Oklahoma City, OK 73106 Bonding Limit: $ 20,000,000 single/$32,500,000 aggregate Recommendation: GRANT approval as: Class A: Building Contractor. 4. Apollo Building Systems, Inc. 101 Industrial Blvd. Moore, OK 73160 Bonding Limit: $ 1,500,000 single/ $1,500,000 aggregate Previous Action: March 13, 2024, approved as Provisional Class B: Building; and Class C: Building Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with a corresponding date. 1 Recommendation: 90­day CONDITIONAL approval as:  Class C: Building Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with a corresponding date. Recommendation: 90­day CONDITIONAL approval as: Provisional Class B: Building; and Class C: Building Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with a corresponding date. 5. Arroyo's Concrete, LLC 1233 SW 41st St. Oklahoma City, OK 73109 Bonding Limit: $ 5,000,000 single/$20,000,000 aggregate Previous Action: March 13, 2024, approved as Provisional Class A: Paving; and Class B: Paving Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 6. Central Contracting Services, Inc. 17301 S. Sunnylane Norman, OK 73071 Bonding Limit: $ 3,000,000 single/$10,000,000 aggregate Recommendation: GRANT approval as: Class A: Bore; Class B: Stormwater; Water Pipeline; Class C: Paving; and Wastewater Pipeline Contractor. 7. Civil Builders, LLC 6300 Bean Blossom Dr. Oklahoma City, OK 73111 Bonding Limit: $ 1,500,000 single/$3,500,000 aggregate Recommendation: 90­day CONDITIONAL approval as: Class C: Bridge; Paving; Stormwater; Water Pipeline; and Wastewater Pipeline Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 8. CMS Willowbrook, Inc. PO Box 807 Chickasha, OK 73023 Bonding Limit: $ 150,000,000 single/$350,000,000 aggregate Previous Action: March 13, 2024, approved as Class A: Building Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 9. Crossland Heavy Contractors, Inc. PO Box 350 Columbus, KS 66725 2 Bonding Limit: $ 600,000,000 single/$5,000,000,000 aggregate  Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 9. Crossland Heavy Contractors, Inc. PO Box 350 Columbus, KS 66725 Bonding Limit: $ 600,000,000 single/$5,000,000,000 aggregate Recommendation: GRANT approval as: Class A: Bridge; Building; Paving; Stormwater; Water Pipeline; Water Pipeline Steel; Water Facilities; and Wastewater Facilities Contractor. 10. EMC Services, LLC 1400 SW 56th St. Oklahoma City, OK 73119 Bonding Limit: $ 5,000,000 single/$20,000,000 aggregate Previous Action: March 13, 2024, approved as Class A: Stormwater; and Paving Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 11. GWX Construction, LLC 1320 N. Porter Ave. Norman, OK 73071 Bonding Limit: $ 5,000,000 single/$10,000,000 aggregate Previous Action: October 11, 2023, approved as Provisional Class B: Paving; Stormwater; Class C: Paving; and Stormwater Contractor. Recommendation: GRANT approval as: Class B: Paving Contractor, limited to perform work on three (3) Public Improvement Construction Projects. 12. Hammer Construction, Inc. PO Box 721078 Norman, OK 73070 Bonding Limit: $ 4,000,000 single/$6,000,000 aggregate Recommendation: GRANT approval as: Class B: Stormwater; Class C: Water Pipeline; Wastewater Pipeline; and Paving Contractor. 13. Hoey Construction Company 3310 SW Boulevard Tulsa, OK 74107 Bonding Limit: $ 4,000,000 single/$8,000,000 aggregate Recommendation: 90­day CONDITIONAL approval as: Provisional Class B: Building; and 3 Class C: Building Contractor, pending receipt and endorsement of financial  Recommendation: 90­day CONDITIONAL approval as: Provisional Class B: Building; and Class C: Building Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 14. Hudson Trenching Services, Inc. PO Box 250 Newcastle, OK 73065 Bonding Limit: $ 750,000 single/$1,000,000 aggregate Previous Action: March 13, 2024, approved as Provisional Class A: Bore; and Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. Recommendation: 60­day CONDITIONAL approval as: Provisional Class A: Bore; Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 15. Hunter Mechanical and Controls, Inc. 5305 N. Santa Fe Ave. Oklahoma City, OK 73118 Bonding Limit: $ 7,500,000 single/$20,000,000 aggregate Recommendation: GRANT approval as: Class B: Building Contractor. 16. J.E. Dunn Construction Company 1001 Locust Kansas City, MO 64106 Bonding Limit: $ 400,000,000 single/ $6,000,000,000 aggregate Recommendation: GRANT approval as: Class A: Building; and Class B: Paving Contractor. 17. Jerlow Construction Company 21212 Bogie Rd. Edmond, OK 73012 Bonding Limit: $ 5,000,000 single/$7,000,000 aggregate Requested: Class B: Stormwater; Provisional Class B: Wastewater Facilities; Class C: Water Pipeline; and Wastewater Pipeline Contractor. Recommendation: GRANT approval as: Provisional Class B: Stormwater; Wastewater Facilities; Class C: Stormwater; Water Pipeline; and Wastewater Pipeline Contractor. 4 18. M & M Wrecking, Inc. 860 S. County Line Rd.  Class C: Stormwater; Water Pipeline; and Wastewater Pipeline Contractor. 18. M & M Wrecking, Inc. 860 S. County Line Rd. Blanchard, OK 73010 Bonding Limit: $ 3,000,000 single/$4,000,000 aggregate Recommendation: 90­day CONDITIONAL approval as: Class A: Demolition Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 19. Matthews Trenching Company, Inc. PO Box 15479 Oklahoma City, OK 73128 Bonding Limit: $ 15,000,000 single/$25,000,000 aggregate Requested: Class A: Bore; Paving; Stormwater; Wastewater Pipeline; Provisional Class A: Water Pipeline; Water Pipeline PCCP; Water Pipeline Steel; Class B: Water Pipeline; Wastewater Facilities; and Water Facilities Contractor. Recommendation: 90­day CONDITIONAL approval as: Class A: Bore; Paving; Stormwater; Wastewater Pipeline; Provisional Class A: Water Pipeline; Water Pipeline PCCP; Water Pipeline Steel; Class B: Water Pipeline; Wastewater Facilities; and Provisional Class B: Water Facilities Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 20. Metropolitan A/C Service Company 1601 W. Main St. Oklahoma City, OK 73106 Bonding Limit: $ 6,000,000 single/$12,000,000 aggregate Previous Action: May 10, 2023, approved as Class B: Building; and Stormwater Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 21. Miller­Tippens Construction Company, LLC 45 NE 52nd St. Oklahoma City, OK 73105 Bonding Limit: $ 60,000,000 single/$120,000,000 aggregate Recommendation: GRANT approval as: Class A: Building; Stormwater; Class B: Paving; Provisional Class C: Water Pipeline; and Wastewater Pipeline Contractor. 5 22. RCC Traffic, LLC PO Box 14575  Class B: Paving; Provisional Class C: Water Pipeline; and Wastewater Pipeline Contractor. 22. RCC Traffic, LLC PO Box 14575 Oklahoma City, OK 73113 Bonding Limit: $ 5,000,000 single/$10,000,000 aggregate Recommendation: GRANT approval as: Class A: Traffic Control and Striping Contractor. 23. Schwarz Paving Company, Inc. 8251 W. Reno Ave. Oklahoma City, OK 73127 Bonding Limit: $ 20,000,000 single/$40,000,000 aggregate Recommendation: 90­day CONDITIONAL approval as: Class A: Paving; and Stormwater Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 24. Sewell Brothers, Inc. 4301 S. Eastern Ave. Oklahoma City, OK 73129 Bonding Limit: $ 40,000,000 single/$80,000,000 aggregate Previous Action: March 13, 2024, approved as Class A: Bridge Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 25. Shawver & Son, Inc. PO Box 18778 Oklahoma City, OK 73154 Bonding Limit: $ 100,000,000 single/$200,000,000 aggregate Previous Action: March 13, 2024, approved as Class A: Building Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 26. Supreme Roofing Done Right, LLC 4816 NW 10th St. Oklahoma City, OK 73127 Bonding Limit: $ 20,000,000 single/$85,000,000 aggregate Previous Action: March 8, 2023, approved as Class A: Roofing Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 27. Telco Supply Company 124 W. Vinita Sulpher, OK 73086 Bonding Limit: $ 10,000,000 single/$20,000,000 aggregate 6 Recommendation: 90­day CONDITIONAL approval as:  124 W. Vinita Sulpher, OK 73086 Bonding Limit: $ 10,000,000 single/$20,000,000 aggregate Recommendation: 90­day CONDITIONAL approval as: Class A: Bore Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 28. Texas State Utilities, Inc. 3112 Wichita Ct. Fort Worth, TX 76140 Bonding Limit: $ 500,000 single/$3,000,000 aggregate Previous Action: April 10, 2024, approved as Class A: Bore Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 29. Timberlake Construction Company, Inc. PO Box 18297 Oklahoma City, OK 73154 Bonding Limit: $ 150,000,000 single/$300,000,000 aggregate Previous Action: March 13, 2024, approved as Class A: Building Contractor. Recommendation: REMOVE condition regarding financial statements and bond assurance letter. 30. Turning Point Industries, Inc. P.O. Box 1805 Blanchard, OK 73010 Bonding Limit: $ 2,000,000 single/$4,000,000 aggregate Requested: Class B: Paving; and Stormwater Contractor. Recommendation: 90­day CONDITIONAL approval as: Class B: Stormwater; and Provisional Class B: Paving; and Class C: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. 31. United Utilities Specialists, LLC 13902 S. US 169 Oologah, OK 74053 Bonding Limit: $ 5,000,000 single/$5,000,000 aggregate Requested: Class B: Paving; Stormwater; Class C: Water Pipeline; and Wastewater Pipeline Contractor. Recommendation: GRANT approval as: Class B: Stormwater; Provisoinal Class B: Paving; and 7 Class C: Paving; Water Pipeline; and Wastewater Pipeline Contractor.  Recommendation: GRANT approval as: Class B: Stormwater; Provisoinal Class B: Paving; and Class C: Paving; Water Pipeline; and Wastewater Pipeline Contractor. 32. Wyatt Contracting, Inc. PO Box 917 Weatherford, OK 73096 Bonding Limit: $ 15,000,000 single/$50,000,000 aggregate Previous Action: April 10, 2024, approved as Class A: Stormwater; Class C: Bridge; and Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. Recommendation: 30­day CONDITIONAL approval as: Provisional Class A: Paving; and Class B: Paving Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. B. And/or Enter into executive session on advice of the Assistant Municipal Counselor to receive confidential communications from its attorney concerning a pending investigation, claim, or action, as authorized by 25 O.S. (2023 Supp.) Section 307 (B)(4), because disclosure would seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. IV. APPLICATIONS REQUIRING SEPARATE VOTE A. Applications 1. W.L. McNatt and Company 2000 E. Britton Rd. Oklahoma City, OK 73131 Bonding Limit: $ 50,000,000 single/$75,000,000 aggregate Previous Action: December 11, 2023, received report and established Show Cause Hearing; January 10, 2024, Show Cause Hearing closed and Contractor received conditional approval as Provisional Class A: Building; and Class B: Building Contractor, restricting Contractor from bidding as a prime contractor or participating as a subcontractor until all outstanding work provided by city contracts is approved for final acceptance. Thereafter, the Contractor will be eligible to be granted approval as a Provisional Class A: Building contractor for a minimum of one year or until the successful completion of a project awarded within that year. Contractor is required to appear monthly and provide updates at the Prequalification Review Board Meeting until further notice. Recommendation: 1. Remove the January 10, 2024, condition restricting the Contractor from bidding as a prime contractor or participating as a subcontractor. AND/OR 2. Remove the requirement to appear monthly and provide updates to the Board. AND/OR 3. Grant 30­day CONDITIONAL 8 approval as Provisional Class A: Building Contractor; and Class B: Building Contractor, pending receipt and endorsement of  AND/OR 2. Remove the requirement to appear monthly and provide updates to the Board. AND/OR 3. Grant 30­day CONDITIONAL approval as Provisional Class A: Building Contractor; and Class B: Building Contractor, pending receipt and endorsement of financial statements and an updated bond assurance letter with corresponding date. B. And/or Enter into executive session on advice of the Assistant Municipal Counselor to receive confidential communications from its attorney concerning a pending investigation, claim, or action, as authorized by 25 O.S. (2023 Supp.) Section 307 (B)(4), because disclosure would seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. V. INFORMATIONAL ITEMS A. Expired Prequalification 1. Osburn Contractors, LLC 5800 Democracy Dr., Ste 150 Plano, TX 75024 Bonding Limit: $ 35,000,000 single/ $150,000,000 aggregate Previous Action: June 14, 2023, approved as Provisional Class A: Paving; and Class B: Paving Contractor. B. Expiration of Conditional Approvals C. Class D: Bore Administrative Approvals 1. A#1 Trenching, Inc. D. Class D: Paving Administrative Approvals 1. ADT Construction, LLC – Renewal 2. Concrete Partners – Renewal 3. DGO Construction, LLC – Renewal 4. Duartes Brothers – Renewal 5. Eisel Sales & Consulting, LLC dba Eisel Roofing & Construction – Renewal 6. Grace Contracting – Renewal 7. Jamerson Concrete Const., LLC – Renewal 8. Limitless Construction Services – Renewal 9. Martin Concrete Construction – Renewal 10. MF Fast Concrete, LLC – Renewal 11. Sandrock Construction Corp. – Renewal E. Class D: Water Pipeline Administrative Approvals 1. A#1 Trenching, Inc. VI. SHOW CAUSE HEARING 9 COMMENTS FROM BOARD MEMBERS, STAFF AND CITIZENS VII. A. Project update from W.L. McNatt and Company VI. SHOW CAUSE HEARING VII. COMMENTS FROM BOARD MEMBERS, STAFF AND CITIZENS A. Project update from W.L. McNatt and Company VIII ITEMS REQUIRING SEPARATE VOTE IX. NEW BUSINESS (Any matter not known or reasonable foreseeable prior to the posting of the agenda) ADJOURN PREQUALIFICATION REVIEW BOARD MEETING 10